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CloudDeakin guides

Unit management

Manage files

Two tools enable you to add and manage files in your site.

  1. The Content tool enables you to create, edit, organise and delete modules and topics in your unit.
  2. The Manage Files tool, saves you time, when uploading a large number of files.

Adding individual files with the Content tool

The Content tool enables you to create, edit, organise and delete modules and topics in your unit.

Create a new topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.

To see the ‘student view’ of the Content, you will need to impersonate the Demo Student in the Classlist.

  1. Go to the Module you want to add this topic to.
  2. Click on the Upload/Create button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Publish.

Viewing and sorting

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.

To sort your files, click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.

View properties

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.

Adding multiple files with Manage Files

Use this tool to add files in bulk into the Manage Files area rather than importing them one at time into the Content area.

The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Content structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files. Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. To access Manage Files, click the Setup on your unit navigation bar.

Upload files

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
  4. Click Upload to locate the file that you want to upload.
  5. Click Open.
  6. Click the Save button.

Edit existing files

  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file’s context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

Administration

To save time, use Manage Files to upload a large number of files in bulk into the Manage Files area rather than importing them one at time into the Content area.

The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Resources structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

File and folder administration

Access Manage Files

  1. Click the Setup on your unit navigation bar.
  2. Under the Site Resources, click on Manage Files.

Upload files

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files.

Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
  4. Click the Save button.

Download files or folders

  1. In the Manage Files area, locate the files or folder from which you want to download files.
  2. Select the check boxes beside the files or folders you want to download.
  3. Click the Download icon from the action bar.
  4. From the pop-up window, click the name of the ZIP file that is created.
  5. Use your browser’s save dialog to save the file to an appropriate location.
  6. When done, click Close.

View a file or folder

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.

View properties of a file or folder

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.

Sort files and folders

Click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.

Edit an existing HTML or TXT file

  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file’s context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

Copy a file or folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can copy multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Copy icon in the action bar.
  3. Navigate to the folder where you want to place the copied content.
  4. From the action bar, click the Paste icon. The folders or files you selected are copied to this location.

Create a new folder

  1. In the Manage Files area, navigate to the folder where you want to add a new folder.
  2. Click New Folder on the action bar.
  3. Type a new folder name and press Enter or click Save.

Note: Avoid using multiple consecutive periods when naming folders. This can cause links to break.

Move a file or folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can move multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Cut icon in the action bar.
  3. Navigate to the folder where you want to place the content you want to move.
  4. From the action bar, click the Paste icon.

Note: Use caution when moving files and folders if they are referenced in the Content area. Moving a file that is currently in use as a topic might result in a broken link.

Rename a file or folder

  1. In the Manage Files area, locate the files or folder from which you want to rename.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click Rename icon from the context menu.
  4. Type in a new name for the file or folder and press Enter or click Save.

Other features

Delete a file or folder

  1. In the Manage Files area, select the check box beside the file or folder that you want to delete. You can delete multiple files or folders all at once by selecting the check boxes beside those files or folders.
  2. Click the Delete icon in the action bar.
  3. In the confirmation message, click Yes.

Unzip a file in Manage Files

Note: This is a good way to upload multiple files and folder structures all at once.

  1. In the Manage Files area, go to the folder into which you want to extract files.
  2. Upload your ZIP file.
  3. Hover your mouse to the title and click on the down arrow.
  4. Click the Unzip icon from the context menu.
  5. The files are extracted into the current folder.

Zip a file in Manage Files

Note: This is useful for archiving files on the server.

  1. In the Manage Files area, select the check boxes beside the files or folders you want to compress.
  2. Click the Zip icon from action bar.
  3. The files are compressed into the current folder.
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