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CloudDeakin guides

Unit management

Content 

The Content tool enables you to create, edit, organise and delete modules and topics in your unit.

Use the Content tool to:

  • Create Modules and Topics to structure your unit resources
  • Create a new HTML file
  • Link to an existing file in your site
  • Upload a file from outside your site
  • Build Quicklinks into your unit topics
  • Reorder the sequence of your modules/topics as you build
  • Manage and organise your Unit Files
  • Set restrictions or conditions on topic availability

The Content Tool is beneficial as you can give yourself a complete linear view of how students will progress through your unit site

Tip:

  • You can use the Instructional Design Wizard or the Site Builder as an alternative means of building the structure of your unit.

Add an existing file

If you’ve uploaded your unit’s files to Manage File, use this method to add files to modules.

  1. Go to the Module you want to add the files to.
  2. Click on Upload/Create and select Add from Manage Files.
  3. On the pop-up window, select the file(s).
  4. When done, click Add. The selected files are now added to your module.

Drag and drop files from your computer

  1. Click on Settings.
  2. Tick the box Show a prompt to choose a folder in Site Files and click Save.
  3. Drag the files from your computer into a module’s upload target to add or update topics.
  4. A popup window will appear asking you where in Manage Files you want to save the new file.
  5. Change the path to where you want to store the file.
  6. Click Save.

Reorder modules

  1. Click on Table of Contents.
  2. Drag the module and drop in the place you want.

To reorder topics

  1. Go to the Module you want to reorder the topics.
  2. Drag the topic and drop in the place you want.

Use restrictions

Use the Restrictions function to limit access to the topic if needed. This can be done in several ways:

  • Hide a topic from students’ view: Click on Edit Properties In-place and toggle the Visibility icon.
  • Set date/time restrictions: Click on Edit Properties In-place and set the Start Date, Due Date and End Date. Then, click Update.
  • Set release conditions: Click on Edit Properties In-place, use either Create or Browse to set the conditions. Then, click Update. See Release Conditions guide.

Access and view unit content

  1. Select your unit located under My Sites area on the CloudDeakin page, you will be taken to the unit Home page.
  2. In order to get to the Content section, click on Content in the navigation bar.
  3. Once you are at the Content page, you will find that it is divided into four main areas:
    • Overview provides you an overview of your unit.
    • Bookmarks display all the bookmarked documents.
    • Site Schedule lists unit material due dates, start dates, end dates and any unit events for the next seven days.
    • Table of Contents shows you all your unit material and it also provides an easy way to browse through the available files. All modules are also listed under the Table of Contents.
  4. From the Table of Contents, click on the title to view the topic.
  5. On the topic page, you can use:
    • Add Bookmark button to mark the document to be retrieved for future purpose.
    • View in new window button opens the topic in a new window.
    • Previous button to navigate to the previous topic.
    • Next button to navigate to the next topic.
    • Topic’s context menu to see more options including:
      • Reflect in ePortfolio
      • Download.
    • Expand side panel to display all the topics for the unit and you can also easily navigate to another topics.

Create a new module

  1. Click the Content link from the navigation bar.
  2. Create a new module (You must create a module before you can add topics. You can create modules within existing modules to establish a deeper hierarchy, if needed.)
  3. At the bottom left of the Content page, type your module name in the Add a module field.
  4. When done, press Enter (on your keyboard). The newly created module should now list under the Table of Contents.
  5. If you wish, at the Add a description field provides an overview of this module to your students.
  6. When done, click Update.
  7. Click on the Visibility icon to hide this module from students temporarily while you are working on this.
  8. Please ensure that you toggle the Visibility icon to make content visible when you are ready to release to students.

Create a topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.
To see the ‘student view’ of the Content, you will need to impersonate the Demo Student in the Classlist.

To begin managing content, click the Content link from the navigation bar.

To create a topic:

  1. Go to the Module you want to add this topic to.
  2. Click on the Upload/Create button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Save and Close.

Download and print a topic

  1. Go to the topic that you wish to download.
  2. Click on Download from the topic’s contextual menu.
  3. From the pop-up window, save the zip file and use appropriate software to open the topic.
  4. To print, click Print from the menu of the appropriate software.

Common features used

Using the HTML editor (WYSIWYG)

The HTML Editor integrates with all the learning environment tools to enable you to create HTML content without the prior knowledge of HTML. For example, the HTML Editor is available when you create a discussion post, create custom instructions for Assignment, create ePortfolio artefacts and create topics.

Enter your content and use the available controls to apply formatting to your text, for example, underlining, bullets, inserting images, hyperlinks, tables, spell checking, inserting videos and so on.

Common Features used in HTML Editor are listed below

Insert stuff

This tool enables you to insert media (including audio and video) files from a variety of sources which is listed on the left hand side panel:

  • My computer – enables the user to upload any object from their computer.
  • Site Offerings – allows the user to insert an object that is already saved course offering files
  • ePortfolio – allows the user to insert content saved in their ePortfolio.
  • YouTube – helps the user search for an audio/video in YouTube and then insert it.
  • Enter a URL – enables the user to link to an object from web.
  • Enter Embedded Code – enables the user to use an embed code to insert an object from the web.
  • DeakinAir – enables the user to use an embed code to insert video from DeakinAir.
  1. Click Insert Stuff.
  2. Select from the locations and browse a file from the options.
  3. Follow the prompts which might vary depending upon the location chosen.
  4. Click Insert.

Embed code

You can use the above method to insert the embed code or use the following steps:

  1. Copy the embed code to your virtual ClipBoard.
  2. Select the Edit HTML Source button where you would like to put the code.
  3. The HTML Source Editor window will pop up, simply paste the embed code into the HTML editor between.
  4. Click Save.

Insert multimedia

Images

The Insert Image tool enables the user to inserts an image at the current location of your cursor on the HTML editor.

  1. Click the Insert Image.
  2. Choose from locations: My Computer, Site Offering, URL or simply drag and drop the file to insert it into your content.
  3. Click Add.
  4. Enter alternative text to describe your image, or select the ‘This image is decorative’ check box.
  5. Click OK.

Video or audio

Please ensure that you have uploaded your video and audio to DeakinAir. Refer to DeakinAir guide for more information.

  1. Go to the Module you want to add the video or audio link.
  2. Click on the New button and select Video Or Audio. Go to your video or audio in DeakinAir to retrieve the URL or the embed code.
  3. Paste in the URL or the embed code.
  4. Enter a title.
  5. When done, click Save.

Insert quicklinks

Insert quicklinks

Quicklinks enable you to insert a Quicklink to a resource inside Learning Environment.

  1. Click Insert Quicklink icon  in the HTML Editor.
  2. Select the type of item you want to link to from the list in the Insert Quicklink window (e.g. a quiz, unit file, an external URL).
  3. Select the item from the list of options that display.

You can also link to other tools such as Discussions, Assignments, Quizzes and so on within a module.

  1. Go to the Module.
  2. Click on Add Existing Activities and select the related tools.
  3. Depending on the tool you’ve selected, you’ll be provided with a list to choose from. For example, if you’ve selected Discussions, you’ll be able to pick a topic or forum.

Manage broken links

The Broken Links page stores a list of broken links found on your site. A broken link error is reported when a user clicks on a link and the item or page it links to, no longer exists or has been moved.

Link verification is done on text links, images, plug-ins, backgrounds, style sheets, scripts, Java applets, and more. The Broken Link page contains a continuously updated list of URLs.

On the Broken Links page you can see:

  1. The number of broken links in your unit.
  2. Date of last occurrence of a broken link.
  3. URL where the item is supposed to be located (but could not be found).

To remove broken link do the following:

  1. Click on Setup in the navbar then click on Broken Links.
  2. Select the checkbox next to the link that is broken.
  3. Click Delete Selected.

Note: The Broken Link page provides a list of broken links, it does not fix the links. This action is only removes the link from the list. You will now need to fix the link manually.

Insert tables

This tool enables you to insert a table at the current location of your cursor to change table properties such as cell padding, cell spacing, alignment, height, width, etc.

  1. Click the Insert Table icon.
  2. Adjust the general properties, such as the number of columns and rows.
  3. Click Insert.

Note: You can modify the appearance of a single cell inside a table by accessing table cell properties. For this first click inside the cell that you want to modify and then choose from the properties available from the list of options.

Use accessibility checker

Accessibility checker helps to check to ensure that the HTML page conforms to WCAG accessibility standards.

  1. Click the Check Accessibility icon.
  2. If the accessibility checker does not find any issue, a message appears to indicate that the content conforms to accessibility rules.
  3. If the accessibility checker finds an issue, it indicates how the content does not meet guidelines and suggests a way to fix this issuer
Manage files

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