CloudDeakin Guides
GETTING STARTED

Zoom is a synchronous communications tool that can facilitate communication and collaboration between staff and students. As more and more people have been using Zoom for teaching, we’ve been piloting an integration between Zoom and CloudDeakin to make it easier to schedule and join Zoom sessions, and access recordings, directly from unit sites. Following successful pilots in T3 2020 and T1 2021, we are now pleased to be able to make this integration available in all unit sites!

Benefits of setting up of Zoom LTI

As Instructor

  • Schedule and Manage Zoom meeting from a unit through Resources or Calendar,
  • Import Meetings into the CloudDeakin(D2L) unit from the zoom web/app,
  • Start or Join Zoom Meetings from the unit,
  • Edit or Delete Zoom Meetings from the unit,
  • View and manage previous sessions and recordings and
  • View Attendance Report

As Student

  • Join Zoom meetings through Resources or Calendar,
  • View Upcoming meeting and
  • View previous meetings and recordings
Schedule a Zoom Session
  1. Login to CloudDeakin and go to the unit site
  2. Go to Content and module where you need to setup the Zoom session.
  3. Click on Existing Activities and select External Learning Tools.
  4. Select Zoom from the list of tools.
  5. Rename the session by editing the title if required.
  6. Click on the new Zoom link created and click Schedule a New Meeting option from the Zoom portal.
  7. Fill in all the fields as required:
    • Topic name
    • Description
    • Date
    • Duration 
    • Enable recurring if you wish to add a recurring meeting
    • Enable a passcode and Waiting Room if required
    • Setup video option for host and participants
    • Setup Meeting option 
    • Add Alternate Hosts.
  8. Click Save.

Note: At this point you will have an option to import polls prior to the session via a csv. Download the csv template and import the csv once completed.

Import Zoom Meetings
  1. Click on the Zoom link within the module.
  2. Click on the three dots on the right hand side of the portal.

    Zoom - import meeting

  3. Enter the Meeting ID of the meeting that needs to be imported and click Import.
Start or Join Zoom Meetings from the unit
  1. Click on the Zoom link within the module.
  2. Click on the Start button next to the scheduled session.

Note: If you are not the host or an alternate host for the session, you will see a Join button instead of the Start button.

Edit or Delete Zoom Meetings from the unit
  1. Click on the Zoom link within the module.
  2. To delete a scheduled session, click on the Delete button.
  3. To edit the session, click on the Topic Name.
  4. Scroll to the bottom on the screen and click on Edit this Meeting. Don’t forget to click Save once you’re done with the changes.
  5. You can choose to Start or Delete the meeting from the same screen.
    Note: Only the host (creator of the session) can edit or delete the session.
View and manage previous meetings and recordings
  1. Click on the Zoom link within the module.
  2. Choose the tab depending on the activity that you want to complete from portal: Upcoming Meetings, Previous Meetings, Personal Meeting Room and Cloud Recording tabs are available.
  3. To view all upcoming meetings, click on the Upcoming Meetings tab. Staff can start/join or delete the session from this section of the portal.
  4. To view all previous sessions, click on the Previous Meetings tab. Staff and view all previous meetings and view attendance report for all previous meetings from this section of the portal.
  5. Click on the Personal Meeting Room tab to start an instant meeting or schedule a meeting using your Personal Meeting ID (PMI).
    Note: Your Personal Meeting Room is a virtual meeting room permanently reserved for you that you can access with your PMI or personal link, if applicable.
  6. Click on the Cloud Recording to find all zoom recordings available for the unit. By default, all the recordings are published and will contain all file types such as an MP3, MP4 and chat file (if available). You can also search via date or Meeting ID.
    Note: Show my course option is particularly useful to differentiate between your sessions/recording if there are more than one staff in a unit who has scheduling authority.
Further help

For more information, refer to https://support.zoom.us/hc/en-us.