CloudDeakin guides

Grades

The gradebook

The gradebook lets you set up your evaluation and assessment.

From the gradebook you control the grading formula used to calculate grades; what projects, assignments and tests are graded; how grade items are associated with other tools; and when grades are released to students and what information they see. Before you create a gradebook, you should be familiar with the concepts the tool uses.

A gradebook is a list of items on which you evaluate students’ performance. Grade items can include any type of assessments. Together, the items in a gradebook represent student work evaluated or assessed in the unit. Before you can use the Grades tool you must set up a gradebook.

Before you set up a gradebook in your unit site you should know:

• what grade items you plan to use to evaluate students
• how much each grade item should be worth
• how you want grade items to be evaluated
• how you want to calculate a cumulative or final grade.

Although you can adjust your gradebook later, making changes to how the gradebook is structured or calculated after students’ grades have been entered can significantly change your data.

Manage grades

Hide a grade item

1. Click on Assessments then click on Grades from the navigation bar.
2. From the Manage Grades page, click on the grade item that you wish to hide.
3. Click on the Restrictions tab.
4. Select Hide this grade item.
5. Click Save and Close.

Import and export grades

Export grades

Use this function to get a list of students’ grades in CSV or Excel format.

1. Click on Assessments then click on Grades from the navigation bar.
2. Click on Enter Grades.
3. Click on Export.
4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
5. Under the Key Field, select either Org Defined ID or Username or Both.
   Note: Org Defined ID is the Student ID.
6. Select the Grade Values that you wish to use.
7. Under the User Details, select the fields you need.
8. Under the Grade Item, select the grades that you wish to export.
9. Click on Export to CSV or Export to Excel.
10. From the pop-up window, click on the file name to open the file.

Import grades

It is highly recommend that you use the export function to export a copy of the Classlist before you enter grades. Please ensure that your file is in the correct format before importing grades. The file can either be CSV or TXT format.

1. Click on Assessments then click on Grades from the navigation bar.
2. Click on Enter Grades.
3. Click on Import.
4. Click on Browse and select the file. Then, click on Open.
5. Tick the box of Item Creation if you wish to create new grade item.
6. Click Continue.
7. In Step 2, click Continue.
8. In Step 3, click Import.

Export group and section information

1. Click on Assessments then click on Grades from the navigation bar.
2. Click on Enter Grades.
3. Click on Export.
4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
5. Under the Key Field, select either Org Defined ID or Username or Both.
   Note: Org Defined ID is the Student ID.
6. Select the Section Membership and/or Group Membership that you wish to export.
7. Click on Export to CSV or Export to Excel.
8. From the pop-up window, click on the file name to open the file