CloudDeakin guides
ePortfolio – My items
Create artefacts
You may upload or create artefacts on any number of topics and at any stage of completion. An artefact may be a document, graphic, audio file, video file, presentation, or other form of digital media. You may upload files from a personal computer or storage device, import items from a unit, link to a website, create artefacts in ePortfolio (reflections, presentations), or fill out a form.
Upload a file
Upload files from your computer, personal storage device, or Locker.
- Click the Add button on the My Items page and then click File Upload from the drop-down menu.
- Drag files over an upload target (contain the text “Drop files here, or click below”) then click Add. If this functionality is not available in your browser,
- Click Upload to locate the file that you want to upload.
- Click Open.
- Then, click Add.
- Click Next.
- Give the file a Name and Description.
- Add any Tags you want the artefact to have.
- Click Save.
Tip: Consider compressing large media files before you upload them to save space in your ePortfolio. Full resolution files are not usually necessary for display on the web.
Tag
Tags are words you associate with an object to make items easier to find. You can search for items with specific tags, and other users can use your tags to search for items.
- To make a multiple-word tag, place double quotes around the entire phrase. For example: typing “winter project” makes the two words a single tag.
- To make a private tag that only you can see, type the @ symbol in front of the tag. For example: typing @draft adds a private @draft tag to an item that other users will not see when you share the item with them.
- To make a private multiple-word tag, put the @ symbol before the quotation marks, for example: @”rough draft”.
Tip: You might want to compress large media files before uploading them to save space in your ePortfolio. Full resolution files are not usually necessary for presentation on the web.
Create an HTML file
ePortfolio provides the option to create HTML artefacts using a simple HTML Editor. HTML files may contain formatted text, images, videos, audio files, and links to content in Learning Environment.
- Click the Add button on the My Items page and then click Web Document from the drop-down menu.
- Enter a File name you want the file to be stored as.
- Use the HTML Editor to add your Content.
Note: If you wish to link to YouTube video or Flickr, use the Insert Stuff icon. - Click Next.
- Enter the Name you want to display for the file and a Description.
- Add any Tags you want the artefact to have.
- Click Save.
Link to a web address
If you want to include an existing website as an artefact in your ePortfolio, you can reference the address (URL) for the site rather than uploading files.
- Click the Add button on the My Items page and then click Link from the drop-down menu.
- Enter the Name you want the URL to be stored as.
- Enter the URL (web address).
- Enter a Description of the site or its significance.
- Add any Tags you want the artefact to have.
- Click Save.
Import unit content as an artefact
A great way to track your progress over time is to include your unit work in your ePortfolio. You may then review your work at any point in the future and compare it to other assignments and units.
- Click the Add button on the My Items page and then click Sites results from the drop-down menu.
- You can use the Search function to search for your site.
- Click the Site Name you want to import results from.
- Select the items you want to import, and click Next.
- Enter a Name and Description for each item.
- Add any Tags you want the artefacts to have word tag, put the at symbol before the quotation marks, for example: @”rough draft”.
- Click Save.
Fill out a form
Forms are templates created by your Faculty, School or Unit Chairs collecting information using a set of question fields.
- Click on Add button on the My Items page and then click Form Response from the drop-down menu.
- Click the name of the form you want to fill out.
- Fill out the form.
- In the Fill Out a Form page, provide a Name and Description unique to this form entry.
- Click Save.
Create collections
Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).
Create a collection
- Click the New Collection button on the My Items page.
- Give the collection a Name and Description.
- Add any Tags you want the collection to have.
- Click Save and Close.
Add an item to a collection from the edit collection page
- Click on My Items button.
- Use the Filter by to filter for Collections.
- Click on the Actions button next to the collection name. Then select Edit.
- From the Edit Collection page, click on Add to Collection button.
- Select the Artefacts, Presentations or Reflections link.
- Select the items you want to add.
- Click Add.
- Click Save and Close.
Add an item to a collection using the drop-down menu
- Click on My Items button.
- Click on the Actions button next to the item to add to collection.
- Then select Add to Collection.
- Select the collection.
- Click Add.
Create presentations
Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).
Create a presentation
- Click on My Items.
- Click New Presentation.
- Give your Presentation a Name.
Note: Avoid to use any special characters such as “-“,”&” in the title. - Enter a Description (optional).
- Add any Tags you want the Presentation to have. Tags are words you associate with an object to make items easier to find.
- You can leave the settings under Comments/Assessments at their default values. These can be edited at a later date if you wish.
- Click Save.
Edit a presentation
- Under My Items filter by Presentations.
- Click on the Actions button next to the Presentation you want to edit.
- Select Edit from the list that appears.
Delete a presentation
- Under My Items filter by Presentations.
- Click on the Actions button next to the Presentation you want to delete.
- Select Delete from the list that appears.
- You will be asked to confirm if you want to delete the presentation. This action cannot be undone.
- Click Yes.
Content
Add content to presentation
Note: For the following to be added they must already exist in that area of your ePortfolio:
- A document, image or file must first be added to Artefacts
- An image you want to use in a html file you create must first be added to Artefacts
- A reflection must first be created in the Reflections area.
- Under My Items filter by Presentations.
- Click on the Actions button next to the Presentation. Then select Edit.
- Click on the Content/Layout tab.
- Under Content Area 1, click on the Add Component button.
- A pop-up window will open. You can choose to add:
- Artefact (previously saved file, document or image)
- Artefact or reflection from a collection (previously created)
- Artefact or reflection by learning objective (previously created)
- Reflection (previously created)
- Text area (create a brand new html page. This page will only exist in your presentation)
- Information from my profile (a link to your profile)
- Click on the link to the item you want to add.
- Use the checkboxes to select the content you wish to add. Then click Add.
- You can add multiple components to a single page.
Add pages to presentation
- In the Pages box, click on the New Page icon.
- In the New Page window, type in a Page Name for the page e.g. Introduction.
- Select the Hide Name checkbox if you do not want the page name to display at the top of the displayed page in the presentation (recommended).
- Select the Hide Page checkbox if you do not want the page to appear in the navigation panel.
- Click on the Save button.
Edit or delete a page
- Click on the Content/Layout tab.
- In the Pages box, click on the Actions button next to the page you want to edit or delete.
- You will be given three options: Open, Delete and Page Properties.
- If you want to open the page, select Open.
- If you want to delete page, select Delete and then click Yes. Keep in mind that this action cannot be un-done. Any html files you have specially created from the presentation area will be permanently deleted. Any image or documents that you have linked to the page from your artefacts will be removed from the presentation but not deleted from ePortfolio.
- If you want to change the title of the page, select Page Properties a pop-up window will open. Make your changes and click Save.
Edit and move a component
- Click on the Content/Layout tab.
- Click on the link to the Page.
- To edit component, click on Edit. Make all the changes and click Save. To move component, click on the related arrows to move component within the page.
Note: These options will change depending on whether you wanted to edit an artefact or a html page.
Delete a component
Note: Any html files you have specially created from the presentation area will be deleted and cannot be retrieved. Any image or documents that you have linked to the page from your ePortfolio artefacts will be removed from the presentation but not deleted from ePortfolio.
- Click on the Content/Layout tab.
- Click on the link to the Page from which you want to delete the component
- Click on the Actions button next to the component you want to delete.
- Select Remove from Layout.
Appearance
Customise banner and theme
- Under My Items filter by Presentations.
- Click on the Actions button next to the Presentation. Then select Edit.
- Click on the Banner tab.
- In the Banner Title field, type in the wording you wish to appear at the top left of your presentation. This area can be left blank if you wish.
- In the Banner Description field, type in the wording you wish to appear at the centre left of your presentation. This area can be left blank if you wish.
- Click on Save.
- Click on Theme tab.
- A list of themes displayed. Use the Preview button to view the sample theme. Use Select to set your theme.
- When prompt for confirmation, click Set Theme.
- Under the Current Theme, click Edit to customise the theme. You can customise the header image, banner image, banner title, description, font size, colour and so on.
- When done, click Save.
Share a presentation
- Under My Items filter by Presentations.
- Click on the Actions button next to the Presentation you want to share.
- Select Permissions from the list that appears.
- Click on the Add Users and Groups button.
- Click on the Users tab.
- In the Search for field, type in the first name of the user you want to share with.
- Click on the image next to their name.
- Repeat step 6 and 7 for other users you wish to add.
- Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions. These can be edited at a later date for individual users if you wish.
- Click Share.
- You will then be returned to the previous screen where the users you have chosen to see will appear.
- Click on the box(es) next to the all of the users to send invitation.
- Click Send Invite.
- Type in a quick message.
- Choose whether you want to Send a copy to myself.
- Click Send.
- Click Close.
Note: You can also share items through the Sharing Group.
Create reflections
Reflections can be used to discuss items in your ePortfolio, record your thoughts on topics that interest you, set goals, and think critically about your learning.
Add a reflection
- Click on My Items.
- Click the Add button and then click Reflection from the drop down menu.
- Give your reflection a Title.
- Enter your thoughts in the Reflection field.
- Add any Tags you want the reflection to have.
- If you do not wish others to comment on your reflection, untick the Comments box.
- Click Save.
Associate reflections with collections or presentations
Reflections may be independent ePortfolio items or associated with collections, or presentations. Associating reflections with other items assists other users see the relationship between the items and makes it easier to revisit your goals and assumptions later.
Reflections are only visible to other users if you share them or you add them to a collection or presentation.
- Associating them with another item does not automatically share them.
- When you share a reflection that is associated with an item, users may view the associated item when viewing the reflection.
- If you include a reflection in a collection or presentation, it inherits the permissions of that collection or presentation.
- Click on My Items button.
- Use the Filter by to filter for Reflections.
- Click on the Actions button next to the item.
- Then select either Add to Collection or Add to Presentation.
- Select the appropriate item from the list of items that appears.
- Click Add.
Share and push
Use permissions to share ePortfolio items with other users. You can set up separate permissions options for each artefact, collection, reflection and presentation in your ePortfolio so you can pick and choose what content you share with others.
Share my items
- Click on the Actions button next to the item you wish to share.
- Select Share from the list that appears.
- Click on the Add Users and Groups button.
- Click on the Users tab.
- In the Search for field, type in the name of the user you want to share with.
- Click on the image next to their name.
- Repeat step 5 and 6 for other users you wish to add.
- Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions.
These can be edited at a later date for individual users if you wish. - Click Share. You will then be returned to the previous screen where the users you have chosen to see will appear.
- To send invitation, click on the box(es) next to the all of the users.
- Click Send Invite.
- Type in a quick message.
- Choose whether you want to Send a copy to myself.
- Click Send.
- Click Close.
Note: You can also share items through the Sharing Group.
Push an item
Note: This feature is only available to Unit Chair. Unit Chair can push artefacts, presentations, reflections and collections to students’ ePortfolios for their own use.
- Click on My Items.
- Click on Actions button of the artefact that you wish to push to students and select Push.
- Select the Automatically include associated items options if you want.
- Click Next.
- Browse for users, groups or unit sites to push the content to. Use the Search For field to narrow your browsing results.
Note: Users with cascading roles must perform a search to display results. - Click on the results to add to Selected Users list.
- Perform step 5 to 6 for all other users.
- To remove users, click the Remove icon beside those groups or unit site.
- Click Push.
- Click Yes to confirm.