Create a New Assignment

You can organise your assignments into categories to make it easier for students to navigate. For example, you can create separate categories for each module or week or for different types of assignments.

Assignments are where students submit assignments. You can set up assignments for each of your assignments and set start dates, end dates and other release conditions, if desired. You can also set up special access and associate folders with competency activities.

1. Click on Assessments and then click on Assignments link in the Navigation bar.
2. Click New Assignment Folder. Enter the Name for the assignment.
3. Enter a Score Out Of. The grade item is automatically added to your gradebook.
4. Select a Due Date. This is to set the actual due date of the assignment.
5. Add Instructions that you wish to provide to students.
6. Add any attachments, audio, or video notes.
7. Expand Availability Dates & Conditions.
8. Select a Start Date: use this option if you do not want students to access a folder before the specified date.
9. Select an End Date: use this option if you want to stop students from submitting assignments after a due date.
10. If you have any Release Conditions and Special Access, add them here.
11. Expand Submission & Completion.
12. For the Assignment Type, specify if this is an Individual Assignment or Group Assignment.
13. Select a category if you wish to organise the assignment in a category. You can use New category to create a new one.
14. Select a Submission Type:
    • For File submissions, set the number of Files Allowed Per Submission and the Submissions rules.
    • For Text submissions, set the Submission rules.
    • For On paper submissions, set Marked as completed to one of the available options: Manually by learners, Automatically on evaluation, or Automatically on due date.
    • For Observed in person assignments, set Marked as completed to one of the available options: Manually by learners, Automatically on evaluation, or Automatically on due date.
15. Under Files allowed per submission, you can choose either the unlimited or one file per submission.
16. Select a Submissions option (Keep all submissions, Overwrite submissions, Only one submission allowed).
17. To receive email notifications when an assignment is submitted, under Notification Email, enter an email address or multiple email addresses separated by a comma.
18. Expand Evaluation & Feedback.
19. Click Add rubric and either create and attach a new rubric or add an existing one.
20. To display annotation tools in the document viewer, under Annotation Tools, select the Make annotation tools available for assessment check box.
21. Click Save and Close to complete the process.

Create Assignment Categories (Optional)

1. From the Assignment page, click the Edit Categories link.
2. Click on Add Category.
3. Enter a title
4. Click Create.

Set Visibility

When the assignment is ready to release to students, from the Assignments page, click on Make Visible to Users from the context menu of the assignment you wish to set visibility.

Edit an Assignment

1. From the Assignments page, click Edit Assignment from the context menu of the assignment you wish to edit.
2. Update the assignment details as desired.
3. Click Save.

Edit Multiple Assignments

1. From the Assignments page, select the assignments you want to edit.
2. Click the Bulk Edit button at the top or bottom of the page.
3. Update the appropriate fields.
4. Click Save.

Add Special Access Permissions

Special access permissions allow you to develop learning engagement strategies, particularly when dealing with students with special consideration circumstances. You can set different availability dates and times for special cases. For example, you could extend the deadline for users who require additional assistance or who are submitting work beyond the original scope of the assignment. You can also add special access after a folder’s end date has passed for students who have a legitimate reason for missing the deadline or for students that may need to submit additional material, such as planning notes or a bibliography.

1. Expand Availability Dates & Conditions.
2. Click on Manage Special Access.
3. Select either:
    - Allow users with special access to submit outside the normal availability dates for this folder
    - Allow only users with special access to see this folder.
4. Click the Add Users to Special Access button.
5. Select Date Availability you want for the special access students.
6. Use the View By and Search For options to locate the students you want to give special access.
7. Select the boxes beside the appropriate students’ names in the grid.
8. Click Save.
9. Once you have added special access permissions for students they are listed. You can edit or delete students’ special access by clicking the Edit or Delete icons beside their names.
10. Click Save and Close.

View Submitted Files

The Assignments page provides a summary of the Total Files, Unread Files, and Flagged Files within each folder. To view the files, including when they were submitted, use the Submissions page.

1. To view files from the Assignments page, click the title of the assignment you want to view submissions for.
2. Select either the Users tab or Submissions tab depending on whether you want to view and search submissions by user or file name.
3. Enter search criteria in the Search For field to narrow the list of submissions.
4. Click Show Search Options to refine your search.

Track Submissions

1. From the Assignments page, click on the title of the assignment.
2. Click on Submission Log.

The Submission Log can be filtered to determine if and when a student submitted a file, and whether the Unit Chair deleted the submission. If a submission was accidentally deleted, the Unit Chair can restore it from this view.

Email Students Who Have Not Submitted

1. From the Assignments page, click on the title of the assignment.
2. Click Email Users Without Submissions or Email Groups Without Submissions on the action bar.
3. Type your message in the Compose New Message pop-up. The email addresses of the selected students populate automatically in the BCC field of the message. (This ensures that each student does not know which other students may be receiving the reminder message.)
4. Click Send.
   Note: If any member of a group submits an assignment to a group assignment folder, no one in that group is emailed when Email Groups Without Submissions is selected.

Download Student Submissions

1. From the Assignmentspage, click on the title of the assignment.
2. Do one of the following:
   On the Users tab, select the students or groups you want to download assignments for.
   On the Submissions tab, select the files you want to download.
3. Click the Download icon.
4. Click the name of the zip file that is created.
5. Use your browser’s save dialog to save the file to the appropriate location.
   Note: Files are renamed to include the student’s or group’s name and submission time when you download them. Downloading assignments changes their status to read.

Set Submissions as Read or Unread

1. From the Assignments page, click on the title of assignment you would like to set.
2. Select the files you want to mark as read or unread, and click the Mark as Unread for selected students as unread or Mark as Read for selected students as read icons at the top or bottom of the list.

Note: When you open or download a file it is automatically marked as read.

Leave Feedback and Grading Submissions

The Leave Feedback page allows you to leave students’ feedback on their assignments and or learning engagement. You can also input a grade for assignments linked to a grade item and select a rubric level for assignments linked to an activity. Text you enter into the text box will also appear in the students’ view of the grades.

1. From the Assignments page, click on the title of assignment you would like to grade.
2. Click the Evaluate link beside the name of the student you want to leave feedback for.
3. Carefully read through the student’s work.
4. If applicable, click on the Rubrics title to mark assignments using rubrics.
5. Select the rubric levels.
6. Enter the student’s score on the assignment, if applicable.
   Note: The grade score and comments will transfer to the Grades tool, providing there is a grade item associated to the assignment.
7. Enter Feedback in the textbox.
8. You can also attach any files you want to associate with the feedback.
   Note: If you want to put feedback directly on the student’s file, download it, add the feedback and save it. Then, attach the copy of a student’s assignment with the feedback for the student to review.
9. You can also record your feedback using Record Audio or Record Video, see below steps.
10. Click either Save Draft to release results to students in the future or Publish to release the results instantly. See below on how to publish feedback to students at once.
    Note: If you accidentally click Publish rather than Save Draft, click on Retract to revert to draft.

Audio Recording:

1. To record audio, click on Record Audio.
2. Click Allow to allow they system to access your microphone.
3. Click on New Recording to record your audio. You can record up to 3 minutes of audio.
4. Click Stop Recording when you finish recording.
5. The system will playback your audio.
6. If you want to re-record, click New Recording.
7. If you are satisfied with your recording, click Add.
8. You will be prompted to enter a Title and a Description.
9. Click on Add.

Video Recording:

1. To record video, click on Record Video.
2. Click Allow to allow the system to access your camera and microphone.
3. Click on New Recording to record your video. You can record up to 3 minutes of video.
4. Click Stop Recording when you finish recording.
5. The system will playback your video.
6. If you want to re-record, click New Recording.
7. If you are satisfied with your recording, click Add.
8. You will be prompted to enter a Title and a Description.
9. Click on Add.

Release Grades to Students

The Publish Feedback button allow you to release assignment grades and feedback to students at once.

1. From the Assignments page, click on the title of assignment you would like to release grade.
2. Tick the box of Select all rows or individually select all the students whose results you wish to release.
3. Click on Publish Feedback.
   Note: Ensure that the Grade Item of the assignment is visible to students from Grades.

Create a Checklist

1. Click on Setup on your unit navigation bar.
2. Under Assessment, click on Checklists link.
3. On the Checklists page, click on New button.
4. Type a Name for the new checklist.
5. You can type an optional Description to identify what the checklist contains.
6. Select the Open this checklist in a new window when viewed check box, if you want the checklist to open in a new window when users access it. By default, checklists open in the current window.
7. Click Save. The Edit Checklist page displayed.
8. On the Edit Checklist page, click New Category on the top tool menu.
9. On the New Category page, type a Name and, if you want, a Description for the new category.
10. Click Save to save the new category or Save and New to create another new category.
11. On the Edit Checklist page, click New Item on the top tool menu.
12. On the New Item page, select a category for the item in the Category drop-down list.
    Note: Each item must belong to a category.
13. Type a Name and, if you want, type a Description.
14. Set a due date by selecting the Due Date check box and selecting the appropriate date and time.
15. Select the Display in Calendar check box to make the item visible in the Calendar for students.
16. Click Save.
17. Repeat step 8 to 16 for all the items and categories.
18. When done, click Save.

Reorder Checklists

1. On the Checklists page, click More Actions and select Reorder on the top tool menu.
2. Change the values in the Sort Order drop-down lists for the checklists.
3. Click Save.

Preview a Checklist

On the Checklists page, click the Actions button and select Preview in new window next to the name of the checklist that you want to preview.

You can also click the Actions button and select Preview next to the name of the checklist on the Edit Checklist page.

Edit Category or Item

1. On the Checklists page, select the checklist from which you want to edit a category or item.
2. On the Edit Checklists page, click on the category or item you want to edit.
3. On the page, make the changes you want to the Name and Description.
4. When done, click Save.

Edit Multiple Categories or Items

1. On the Checklists page, select the checklist from which you want to edit.
2. On the Edit Checklist page, select the categories or items you want to edit.
3. Click the Edit icon at the top or bottom of the Categories/Items list.
4. On the Edit Multiple Items page, make the changes you want to the categories or items.
5. Click Save.

Reorder Categories or Items

1. On the Checklists page, click the checklist within which you want to reorder categories or items.
2. On the Edit Checklist page, click Reorder on the top tool menu.
3. Change the values in the Sort Order drop-down lists for the categories or items.
4. Click Save.

Delete a Category or Item

1. On the Checklists page, select the checklist from which you want to delete a category or item.
2. On the Edit Checklist page, select the check box beside the category or item you want to delete.
3. Click the Delete icon at the top or bottom of the list.
4. Note: Deleting a category will delete all the items under this category.

1. On the Checklists page, click on the link to the checklist you want to add release conditions to.
2. On the Edit Checklist page, click the Restrictions tab.
3. Click Create and Attach to create a new release condition and attach it to the checklist, or click Attach Existing if you already have a release condition that you want to attach to the checklist.
4. Choose whether access to the checklist is dependent on meeting all or any of your conditions.
5. Click Save. The checklist is now available to users based on the conditions that you define.

• Calculated Final Grade: The final grade or cumulative grade calculated by the grade book.
• Adjusted Final Grade: A modified or adjusted final grade entered manually by you.

• Drop ungraded items: Grade items that you have not entered grades for are not counted towards students’ final grades. They are ignored in the final grade calculation. Select this option if you plan to make students’ grades available to them before the end of the course. Assign a grade of 0 (zero) for any grade work that is not submitted so that the assignment is included in the overall calculation.
• Treat ungraded items as 0: Grade items that you have not entered grades for count as 0 towards students’ final grades. Select this option if you leave grade items blank because no work was submitted and you don’t want to manually change the grades to 0.
  Note: If you add new items to the grade book later, users receive a 0 until you update their score.
• Automatically keep final up to date: If you select this option, final grades are automatically adjusted after changing a grade item. If you do not select this option, you must instruct the grade book when to recalculate final grades.
  Tip: Turn this option off to reduce page reload times for large classes.

• Percentage: Total points divided by total possible points = 100%, 90%, 80%, etc.
• Letter: F, D, C, B, A, A+.
• Text: Below Expectations, Meets Expectations, Exceeds Expectations.

• Points grade: Releasing the points grade to a student shows them the value a grade item was marked out of and their score, e.g. 6/10.
• Weighted grade: Releasing the weighted grade to a student shows them how much the grade item is worth in relation to its category or the final grade, e.g. 3/5 (for a student who scored 60% on a grade item worth 50% of a category worth 10% of the final grade).
  Note: This option is only available if you chose the weighted grading system in step 2.
• Grade scheme symbol: Releasing the grade scheme symbol to a student shows them the scheme level they received on a grade item, e.g. ‘Good’.
• Grade scheme colour: Releasing the grade scheme colour shows a student the colour associated with the scheme level they received.
• Number of decimals to display: Controls the number of decimal places a student sees in the Grade Book. The default value is 2 and the maximum value is 5.
  Note: This option only changes how many decimals display. It does not control how many decimals the Grades tool rounds to when calculating grades.
• Number of characters to display for Text items: Controls the number of characters a student sees for a text item. When setting this value you should try to find a balance between presenting enough information for users to recognize the Text item and keeping the item concise, so that it displays clearly. The default value is 15 and the maximum value is 50.
• Display final grade calculation to users: Displaying the final grade calculation to a student allows them to view how their final grade was calculated. They can see which grade items contributed to their final grade and how much; which grade items were bonus grades; and whether their grade was adjusted.

• Create a New Grade Category
• Create a New Grade Item
• Import Grades
• Create a New Grade Scheme
• Manage Grade Items and Categories
• Enter Grades.

Export Grades

Use this function to get a list of students’ grades in CSV or Excel format.

1. Click on Assessments then click on Grades from the navigation bar.
2. Click on Enter Grades.
3. Click on Export.
4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
5. Under the Key Field, select either Org Defined ID or Username or Both.
   Note: Org Defined ID is the Student ID.
6. Select the Grade Values that you wish to use.
7. Under the User Details, select the fields you need.
8. Under the Grade Item, select the grades that you wish to export.
9. Click on Export to CSV or Export to Excel.
10. From the pop-up window, click on the file name to open the file.

Import Grades

It is highly recommend that you use the export function to export a copy of the Classlist before you enter grades. Please ensure that your file is in the correct format before importing grades. The file can either be CSV or TXT format.

1. Click on Assessments then click on Grades from the navigation bar.
2. Click on Enter Grades.
3. Click on Import.
4. Click on Browse and select the file. Then, click on Open.
5. Tick the box of Item Creation if you wish to create new grade item.
6. Click Continue.
7. In Step 2, click Continue.
8. In Step 3, click Import.

Export group and section information

1. Click on Assessments then click on Grades from the navigation bar.
2. Click on Enter Grades.
3. Click on Export.
4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
5. Under the Key Field, select either Org Defined ID or Username or Both.
   Note: Org Defined ID is the Student ID.
6. Select the Section Membership and/or Group Membership that you wish to export.
7. Click on Export to CSV or Export to Excel.
8. From the pop-up window, click on the file name to open the file.

1. Click on Setup on the navigation bar.
2. Click on Rubrics under the Assessment heading.
3. Click New Rubric in the top tool menu of the Rubric List page.
4. Enter a Name.
5. Select Analytic in the rubric Type dropdown box.
6. Select Points, Custom Points or No Score from the Scoring dropdown menu.
7. Enter the Criterion and Level details, click on + Add Criterion as required.
8. Enter point information under the Levels in the top row.
9. Enter feedback and point details in the Overall Score section.
10. Click on Options to display additional options.
11. Choose the relevant options for Rubric Visibility and Score Visibility.
12. Add a description if required.
13. Ensure that both boxes of Competencies and ePortfolio are checked to allow associations.
14. Click on the Close button.
    Note: You cannot associate a rubric with an assessment, a Competencies activity or ePortfolio item until its status is set to published.

1. Do one of the following:
   • An assignment activity: On the main Assignments page, click on Edit Assignment from the context menu of the assignment you wish to edit. Expand on Evaluation & Feedback.
   • A grade item: From the Manage Grades area, click the name of the grade item.
   • A discussion topic: On the Discussions page, click on Edit Topic from the context menu of the discussion topic you wish to edit. Then, click on Assessment tab.
2. Click the Add Rubrics button.
3. Select the Rubric you want to use from the list. Then select Add Selected.
4. Click Save.

1. Click on Setup from the navigation bar.
2. Under Assessment, click on Self Assessments.

1. Refer to Question Library to create all self assessment questions. Using this method enables you to reuse questions in quizzes, surveys as well as self assessments. All points values are removed when importing questions from the Question Library to self assessments. Since self assessments are not graded and have no points value, ensure that you use feedback comments to provide feedback for each answer choice within the question.
2. Refer to Quizzes to create self assessments.

If the Surveys tool is not available on the navbar, you can create a Announcement to inform your students about the survey.

1. Under the Content field of announcement, click on Insert Quicklink icon.
2. From the pop-up, click on Surveys and then select your survey.

1. Click on the survey you have created.
2. Click on Reports Setup tab.
3. Click on Add Report.
4. Enter a Report Name.
5. Select Report Type:
   Summary Report : display aggregate data
   Individual Attempts: display each attempt individually.
6. You can choose to immediately release a report after a survey submission, or enter a date and time.
7. In the Release Report To, select the check box beside each role you wish to release the report to.
   Click Save.

1. On the Manage Surveys page, select Reports from the context menu of the survey you want to view.
2. Click on the report name.
3. Specific the time frame.
4. Click either Generate HTML Report to view the report in your browser, or Generate CSV Report to save the report as a CSV file on your computer.