Using Zoom for teaching just got easier

Using Zoom for teaching just got easier

Using Zoom for teaching just got easier

27

MAY, 2021

Digital Tools
Good Practice
Teaching Online

As more and more people have been using Zoom for teaching, we’ve been piloting an integration between Zoom and CloudDeakin to make it easier to schedule and join Zoom sessions, and access recordings, directly from unit sites. Following successful pilots in T3 2020 and T1 2021, we are now pleased to be able to make this integration available in all unit sites!

How does the integration work?

Teaching teams can use the integration (‘Zoom LTI’) to schedule classes or seminars for the unit in Zoom – these are linked to the Zoom account of the person who scheduled them, but appear in a list within the unit site. Zoom sessions that have already been scheduled can be imported into the unit site using the LTI. Staff and students can then join the session from the unit site. If the session is recorded to the Cloud, the recording will automatically be accessible via the unit site. If you use Zoom for teaching, we recommend that you use the Zoom LTI to create a simpler experience for you and your students.

How do I set it up?

You can set up the LTI in your unit site by clicking on ‘Existing activities’. From there, go to ‘External Learning Tools’ and select ‘Zoom’. Find out more about how to use the LTI to schedule Zoom classes.

 

What else do I need to know about using Zoom for teaching?

Your Zoom account can be used to host meetings for up to 300 participants, with breakout rooms, polling, whiteboards, chat and video- and audio-access for all participants. If you need to set up a Zoom class for between 300 and 500 students, extended licenses are available upon request to eSolutions Service Desk – these allow you to schedule meetings, with full interactivity, for up to 500 participants.

If you need to set up a Zoom class for between 500 and 1000 participants, there are a limited number of webinar licenses available. Webinars do not support breakout rooms, whiteboards or video- and audio-access for all participants so you will need to consider other platforms such as Mentimeter or Padlet to make your class interactive – check out the Guide for Teaching Large Classes Online for ideas. Webinars cannot be scheduled through the LTI – contact your faculty Digital Learning / CloudDeakin support team if a webinar is required.

If you intend to use Zoom from within an on-campus classroom, please contact Timetabling to ensure that the allocated teaching space is equipped with Zoom functionality.

 

Managing Zoom recordings

Zoom has limited storage capacity so if you record your Zoom class and intend to use or keep that recording in subsequent trimesters, you should transfer the recording to DeakinAir. Learn more about transferring recordings.

 

Find out more

Find out more about how to use Zoom for teaching or contact your faculty Digital Learning / CloudDeakin support team.

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Guide to teaching large classes online

Guide to teaching large classes online

The guide to teaching large classes online

12

MARCH, 2021

Teaching Online
Good Practice

Some teaching is moving back to campus but many classes are staying online for now. In the Guide for Teaching Large Classes Online, we explore the platforms available for online classes (including Zoom, MS Teams, BbCollaborate Ultra and on-campus teaching spaces) to make it easier for you to plan your class.

We also explore how you can make your online classes as interactive and engaging as possible, through the use of polling, interactive whiteboards, breakout rooms and other simple tools. You can use these tools to emphasise and help students remember key concepts, check student understanding, discuss and share ideas, and help students connect with their classmates.

Read the Guide for Teaching Large Classes Online.

If you’re thinking about other ways to present content and concepts to students, and use video in your teaching, there’s lots of great tips and helpful guidance in CloudFirst 103. Enrol in CloudFirst 103 and check out Topic 5: Video and Audio to explore the benefits of using these media forms and how you can create simple but engaging video and audio resources for your students.

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PebblePad Week – Using portfolios for learning and teaching

PebblePad Week – Using portfolios for learning and teaching

PebblePad Week – Using portfolios for learning and teaching

25

FEBRUARY, 2021

Digital Learning
Good Practice
PebblePad
Portfolio

Deakin recently added eportfolio platform PebblePad to our suite of digital tools to support student learning. Portfolios can be used to help students collate and curate evidence of their learning and capabilities, reflect on their learning journey and identify connections between different learning experiences across and beyond their course.

Throughout February, teaching teams along with DLF Pods, faculty Learning Environments teams and the Deakin Library, gathered to learn more about PebblePad, portfolios and how to use these to support student learning.

One of the most popular sessions was a panel discussion in which four academics shared their experiences of using PebblePad to support student learning in different contexts. Dr Wayne Read, from the Faculty of Business and Law’s WIL team, incorporated PebblePad into a project-based Entrepreneurship Experience unit to help students self-assess their skills, set learning goals and reflect on their progress, as well as creating a resource they can use to showcase and promote their project to potential investors.

Dr James Lucas and Joleen Ryan from the Social Work Field Education team in the Faculty of Health shared how they used PebblePad to streamline assessment and administrative tasks associated with student placements, creating a simpler and more integrated experience for students, university staff and placement supervisors.

Finally, Dr Elicia Lanham, Academic Director (Teaching) in the School of IT, discussed a course-wide approach, using portfolios to support IT students to explore career options, identify their skill development needs and reflect on their learning and skill development as they progress through their course.

More information about how Wayne, Elicia, James and Joleen are using PebblePad, including sample workbooks, is available in our new resource, Using Portfolios in learning and teaching. This resource also includes more information about the benefits of portfolios for student learning, and how to get started with PebblePad.

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The Q&A bot that answers student queries in Microsoft Teams

The Q&A bot that answers student queries in Microsoft Teams

The Q&A bot that answers student queries in Microsoft Teams

14

JANUARY, 2021

Teaching Online
Digital Innovation

Deakin is currently running a pilot of a Q&A bot that answers routine student queries in Microsoft Teams. The bot integrates with Microsoft Teams class environments and uses artificial intelligence to build a body of knowledge about the unit with a focus on unit administration. Students can then ask the bot questions in a designated Q&A channel in Microsoft Teams and receive answers about assignment deadlines and locations of learning resources 24 hours a day, seven days a week.

How Dr Elicia Lanham uses Q&A bot

We spoke to Dr Elicia Lanham (Senior Lecturer in Information Technology) who is piloting the Q&A bot in her Microsoft Teams class environment as part of SIT772 – Database and Information Retrieval.

Dr Lanham finds that using Microsoft Teams in teaching and learning has facilitated communication between students and instructors. Microsoft Teams has made it easier for students to post questions for their peers and unit chairs, leading to a spike in student engagement that has extended and enhanced classroom learning.

Some of these questions are routinely administrative in nature and could potentially be answered using a Q&A bot, freeing up the academic to concentrate on questions that require higher-order thinking to dig deeper into the learning materials.

In this video, you can learn more about how Dr Lanham has used Microsoft Teams and the Q&A bot in her unit.

 

Implementing the Q&A bot with Alan Longmuir

The Emergent Technologies, AI and Big Data team from eSolutions is leading the pilot of the bot for Deakin and has been working closely with Dr Lanham on its implementation in the Microsoft Teams class environment for her unit.

The team is also leading a pilot of using the Q&A bot within CloudDeakin unit sites, positioning Deakin as the first university in Australia to experiment its use in the D2L environment.

We spoke with Alan Longmuir (Emergent Technologies Manager) who gave us a demonstration of how the bot works.

 

If you’re interested in learning more about the Q&A bot you can contact Alan Longmuir at alan.longmuir@deakin.edu.au.

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Improving Data Management processes in CloudDeakin

Improving Data Management processes in CloudDeakin

Improving Data Management processes in CloudDeakin

25

NOVEMBER, 2020

Digital Innovation
Good Practice

In July this year, CloudDeakin unit sites were upgraded to the cloud-hosted Brightspace by D2L. Now, all unit and learning sites are stored in the cloud, ensuring that content is always up-to-date and providing access to the latest features and tools for delivering engaging learning experiences.

The next step in this process is to implement good Data Management practices by archiving any unused content on unit sites that is older than seven years. Archiving of information will commence in December 2020 and will be managed by DLF with support from eSolutions.

Once unit sites are six years old, they will be set to ‘inactive’, which means that students and staff will no longer be able to access content on those sites. The student experience of accessing unit sites will not be adversely affected during the archive process. Students will see a message on the front page of the sites that are getting close to expiration, encouraging them to back-up any material they need from these sites.

Teaching staff and learning content developers don’t need to take any additional actions in the archival process. News items will be posted on unit sites when they are close to the expiration date and once a unit site is inactive, staff will have 12 months to back up any content they need before the unit site is archived.

These improvements to Data Management processes will both increase efficiency in managing unit site content and improve the student experience as content is reviewed and refreshed regularly. For more information and support in the archiving process, staff can speak to their Faculty Support teams and students can contact IT Help.

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Our first virtual Learning and Teaching Conference

Our first virtual Learning and Teaching Conference

Our first virtual Learning and Teaching Conference

25

NOVEMBER, 2020

Digital Innovation
Good Practice
Teaching Online

The 2020 Learning and Teaching Virtual Conference ran from 16 to 20 November with the theme, ‘Critical conversations, challenges and celebrations’.

For the first time ever, this year’s conference was delivered entirely online, through Zoom sessions, virtual tours of learning spaces and an MS Teams channel that staff could use to connect. Those that attended could also access virtual posters, videos, podcasts and a Padlet wall for shared reflections.

With over 300 registrations, this was one of the biggest learning and teaching conferences that Deakin has ever held. Each of the sessions was highly attended by both Deakin staff and students.

The conference opened with a keynote address from Professor Liz Johnson, Deputy Vice-Chancellor Education, sharing the pillars of the Education and Employability plan – What will I learn? How will I learn? How will I be supported? There was also a reminder that students are at the heart of everything we do.

Student led sessions

This year’s conference saw more Deakin student participation than ever before. Students shared their experiences of learning from home, inclusive design, authenticity, starting first-year during COVID-19, peer support and the Deakin Launch Network.

Touring virtual learning spaces

Attendees had the chance to experience other units and learning environments through virtual tours.

Amanda Edgar, Ryan Wood-Bradley and James Armitage presented a tour of the virtual optometry clinic. The tour showcased how H5P, facilitators and problem based learning came together to support first year optometry students to develop complex clinical skills such as communication, clinical decision making, teamwork, patient centred care and evidence-based practice.

There were also presentations and papers exploring online tours of construction management sites, simulations in midwifery, the virtual architecture design studio, and virtual tele-health.

Learning through narrative and storytelling

Many of the sessions explored the theme of narrative and storytelling and how it can raise the level of student engagement in teaching and learning. Dr Kerri Morgan’s session ‘Choose your own adventure – exploring mathematics another way ‘explored how gamification could be used to support students, who traverse a setting of Ancient civilisations on a quest to find a number of mathematical artefacts.

The human library

Attendees could also borrow from the human library, a collection of Deakin experts who were on loan for a one-on-one conversations during the conference. The ‘human books’ available in the library covered a diverse range of learning and teaching subjects, such as cheating and assessment security, managing online communities, leadership in learning and teaching and the importance of equity during COVID-19. The human library was very successful, with limited availability filling up within 24 hours of opening.

Access recordings and resources

Deakin staff members can view recordings of sessions and access virtual posters, videos and podcasts on the 2020 Learning and Teaching Virtual Conference webpage as they are uploaded across the rest of this week. To access recordings, visit the conference program and select a session.

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