CloudDeakin Guides
CREATING QUIZZES
Overview
The Quizzes tool is used to create, categorise, store, manage, publish and grade questions you set for your students to respond to, either as reinforcement of learning or as formal assessment tasks.
Step 1: Accessing the quiz tool
  1. Click on Assessments in the navigation bar on the unit homepage and select the Quizzes link.
  2. Click on the New Quiz button.

 

Step 2: Properties tab
  1. Enter a Name for the quiz.
  2. Select a Category or create a new category if you wish.
  3. Click on Add/Edit Questions.
  4. If you’ve already created your questions in the Questions Library, click Import. See Question Library on how to create questions in the Questions Library.
  5. From Import Source, select Browse Question Library.
  6. From Source Collection, select Question Library.
  7. From Source Section, navigate to the Section where the questions are located.
  8. Use the checkboxes to select the questions for the quiz.
  9. Click Save.
  10. Repeat step 4 and 9 for other section.
  11. When you have completed adding all the questions, click Done Editing Questions.
  12. You have the options to set the number of questions to display per page and whether you allow students to re-visit the questions.
  13. Complete Description/Introduction and Page Header/Footer as required.
  14. Click Expand optional advanced properties, you will see additional settings:
    a. Click on Hints to enable question hints. Specific hints must be set up within each question.
    b. Disable right click (or control-click on a Mac) as this prohibits users from printing quiz questions by right-clicking on a question when taking a quiz.
    Note: This option is not compatible with Macs when using Internet Explorer or Safari.
    c. Disable pager and alerts prevent users from utilising this feature while they are taking the quiz.
    d. Enter your email address in the Notification Email field if you would like to be notified when a student submits a quiz for marking.
  15. Click Save.

 

Step 3: Restrictions tab
  1. Users can only see quizzes that have been set to Active status.
  2. In the Availability section, you can set the quiz start and end dates. Choose a Start Date using the dropdown lists or the calendar icon. If you do not want your quiz to have a specific start date, choose no set start date.
  3. Choose an End Date using the dropdown lists or the calendar icon. If you do not want your quiz to have a specific end date, choose no end date.
    Note: Be aware that if you set a quiz to be available until a specific time of day, a student can log in at any period before that time and have the full time allotted to take the quiz. For example if the quiz is set to be available until midnight and students have 30 minutes to complete the quiz, a student who logs in at 11.59 pm will have 30 minutes to take the quiz and will be allowed to submit when the 30 minute period expires.
  4. Create and attach release conditions. See Release Conditions for more info.
  5. You can specify whether users have a limited or unlimited amount of time to complete the quiz. One minute per Multiple Choice Question is recommended unless questions require a demanding level of reading or computation.
    a. No Time Limit: Students have unlimited time to complete the quiz. The Quiz Details page will display a recommended length of time for completing the quiz. Select the Show clock check box if you want users to see a clock while taking the quiz to help them monitor the time.
    b. Enforce a Time Limit: Students have a set amount of time to complete the quiz. The Quiz Details page will display the time limit for the quiz. A clock displays to students taking the quiz so they can monitor how much time remains. The clock flashes briefly 10 minutes before the time expires if the quiz time limit was set to one hour or more or 5 minutes before the time expires if the quiz time limit was set to less than one hour. The clock flashes again at 1 minute remaining, regardless of the initial quick time limit.
  6. When enforcing a time limit, you can define specific outcomes for late submissions:
    a. Grace Period: Provides students with a small window of time after the time limit expires to complete the submission before the submission flags itself as late.
    b. Quiz is flagged as late, but student can continue working.
    c. Quiz is flagged as late, and student is prevented from making further changes.
    d. Quiz is flagged as late, but students can continue working. The quiz will be automatically scored as zero after the specified limit.
  7. If you wish to provide an extended grace period, a unique start and end date, time limit to students that have special access, click on Add Users to Special Access.
  8. Check the boxes beside any of the special access types, and complete the appropriate fields. You can specify a different number of quiz attempts allowed for individual student.
  9. Check the boxes beside the students to whom you want to provide special access.
  10. Click Add Special Access.
    Note: When the Auto-Submit Attempt option is active, any questions that have not been saved before the time limit has expired, even if they have been answered, will not be submitted. As students move from page to page on a Quiz the system auto saves their answers. It is thus a good idea not to set your quiz to have too many questions per page; five or less is recommended.

 

Step 4: Assessment Tab
Here you can specify attempts and overall grade calculation:

  1. Select the box next to Automatic Grade to allow the quiz attempt grade to be seen immediately after the user has completed and submitted the quiz. The displayed score is limited by what the system can auto-grade.
  2. Click add grade item to create a new grade for the quiz.
    Note: If you want the quiz to be graded, you must create a grade item and link the quiz to it.
  3. Enter a name for the grade item.
  4. If you do not wish your students to see their grade once they have taken a quiz, click the option of Hide this grade item.
  5. Under the Student View Preview, select how you would like your students to view their grade once released. You have four options: points grade, weighted grade, grade scheme symbol and grade scheme colour.
  6. Once a quiz is linked to a grade item you have the option of having attempt scores automatically exported to the grade book by placing a checkmark beside the option allow automatic export to Grades.
    Note: This setting must be turned on for grades to be automatically sent to the Grades and for the default submission view to be released to users when they complete an attempt.
    If you want to delay releasing the quiz grades until you have completed the manual grading or until all students have submitted the quiz, do NOT tick this option until you have completed the grading or are ready to release the grades to all students. You can see the quiz results for the class using the Quiz Stats option.
  7. Choose the number of attempts allowed from the dropdown list.
  8. Choose which attempt will be included in the grade calculation from the Overall Grade Calculation dropdown list. The attempt calculated can be the highest, lowest, average. first, or last.
  9. If you choose to allow more than one attempt but not unlimited attempts, you have the option of setting Advanced Attempt Conditions after clicking on Save Quiz. Use the advanced attempt conditions to restrict the student from access to further attempts until they have achieved a specified score on the previous attempt.
    Click Save.

Note: Double-check all the settings and questions before you release the quiz to students.

Step 5: Submission views tab
The default view is for students to not see anything other than their score after they have taken a quiz. Use the options on the Submission Views tab to give feedback to users after they submit a quiz attempt. To change those default settings:

  1. The details of the default submission view are displayed.
  2. To change the default view, click the Default View link.
  3. Type a Message to display to students once they have submitted a quiz.
  4. Use the Show Question options to determine which elements of answered questions students see. Click Yes to show questions to students and choose an option from the Show Questions list.
    Click Save.

Note: You can also create additional views that are available at the date and time you set by clicking Add Additional View.

Self-Assessments
Self assessments allow you to create non-assessable quizzes with automated feedback which students can access in order to reinforce their learning. Note: these are not supported by mobile.

The steps to creating self assessments are very similar to create quizzes.

  1. Click on Setup from the navigation bar.
  2. Under Assessment, click on Self Assessments.
  3. Refer to Question Library to create all self assessment questions. Using this method enables you to reuse questions in quizzes, surveys as well as self assessments. All points values are removed when importing questions from the Question Library to self assessments. Since self assessments are not graded and have no points value, ensure that you use feedback comments to provide feedback for each answer choice within the question.
  4. Refer to Quizzes to create self assessments.

 

CREATING QUIZZES
Overview
The Quizzes tool is used to create, categorise, store, manage, publish and grade questions you set for your students to respond to, either as reinforcement of learning or as formal assessment tasks.
Step 1: Accessing the quiz tool
  1. Click on Assessments in the navigation bar on the unit homepage and select the Quizzes link.
  2. Click on the New Quiz button.

 

Step 2: Properties tab
  • Enter a Name for the quiz.
  • Select a Category or create a new category if you wish.
  • Click on Add/Edit Questions.
  • If you’ve already created your questions in the Questions Library:
    1. Click Import. See Question Library on how to create questions in the Questions Library.
    2. From Import Source, select Browse Question Library.
    3. Browse through the Sections and questions, using the checkboxes to select the questions for the quiz.
    4. Click Add.
    5. When you have completed adding all the questions, click "Back to Settings"
  • If you have not created your questions:
    1. Click on Add > New Question
    2. Select the type of question from the list
    3. Compose the quiz questions and answers
    4. Click on the drop down arrow next to Save and select 'Save and New' to compose another question.
    5. Once you have created all necessary quiz questions, select 'Save'
    6. Click "Back to Settings"
  • You have the options to set the number of questions to display per page and whether you allow students to re-visit the questions.
  • Complete Description/Introduction and Page Header/Footer as required.
  • Click 'Expand Optional Advanced Properties', you will see additional settings:
    a. Click on Hints to enable question hints. Specific hints must be set up within each question.
    b. Disable right click (or control-click on a Mac) as this prohibits users from printing quiz questions by right-clicking on a question when taking a quiz. Note: This option is not compatible with Macs when using Internet Explorer or Safari.
    c. 'If you turn on this option, users cannot access the Email tool, Instant Messages tool
    d. Enter your email address in the Notification Email field if you would like to be notified when a student submits a quiz for marking.
  • Click Save and Close.

 

Step 3: Restrictions tab
  1. Users can only see quizzes that have been set to Active status.
  2. In the Availability section, you can set the quiz start and end dates. Choose a Start Date using the dropdown lists or the calendar icon. If you do not want your quiz to have a specific start date, choose no set start date.
  3. Choose an End Date using the dropdown lists or the calendar icon. If you do not want your quiz to have a specific end date, choose no end date.
    Note: Be aware that if you set a quiz to be available until a specific time of day, a student can log in at any period before that time and have the full time allotted to take the quiz. For example if the quiz is set to be available until midnight and students have 30 minutes to complete the quiz, a student who logs in at 11.59 pm will have 30 minutes to take the quiz and will be allowed to submit when the 30 minute period expires.
  4. Create and attach release conditions. See Release Conditions for more info.
  5. You can specify whether users have a limited or unlimited amount of time to complete the quiz. One minute per Multiple Choice Question is recommended unless questions require a demanding level of reading or computation.
    a. No Time Limit: Students have unlimited time to complete the quiz. The Quiz Details page will display a recommended length of time for completing the quiz. Select the Show clock check box if you want users to see a clock while taking the quiz to help them monitor the time.
    b. Enforce a Time Limit: Students have a set amount of time to complete the quiz. The Quiz Details page will display the time limit for the quiz. A clock displays to students taking the quiz so they can monitor how much time remains. The clock flashes briefly 10 minutes before the time expires if the quiz time limit was set to one hour or more or 5 minutes before the time expires if the quiz time limit was set to less than one hour. The clock flashes again at 1 minute remaining, regardless of the initial quick time limit.
  6. When enforcing a time limit, you can define specific outcomes for late submissions:
    a. Grace Period: Provides students with a small window of time after the time limit expires to complete the submission before the submission flags itself as late.
    b. Quiz is flagged as late, but student can continue working.
    c. Quiz is flagged as late, and student is prevented from making further changes.
    d. Quiz is flagged as late, but students can continue working. The quiz will be automatically scored as zero after the specified limit.
  7. If you wish to provide an extended grace period, a unique start and end date, time limit to students that have special access, click on Add Users to Special Access.
  8. Check the boxes beside any of the special access types, and complete the appropriate fields. You can specify a different number of quiz attempts allowed for individual student.
  9. Check the boxes beside the students to whom you want to provide special access.
  10. Click Add Special Access.
    Note: When the Auto-Submit Attempt option is active, any questions that have not been saved before the time limit has expired, even if they have been answered, will not be submitted. As students move from page to page on a Quiz the system auto saves their answers. It is thus a good idea not to set your quiz to have too many questions per page; five or less is recommended.

 

Step 4: Assessment Tab
Here you can specify attempts and overall grade calculation:

  1. Select the box next to Automatic Grade to allow the quiz attempt grade to be seen immediately after the user has completed and submitted the quiz. The displayed score is limited by what the system can auto-grade.
  2. Click add grade item to create a new grade for the quiz.
    Note: If you want the quiz to be graded, you must create a grade item and link the quiz to it.
  3. Enter a name for the grade item.
  4. If you do not wish your students to see their grade once they have taken a quiz, click the option of Hide this grade item.
  5. Under the Student View Preview, select how you would like your students to view their grade once released. You have four options: points grade, weighted grade, grade scheme symbol and grade scheme colour.
  6. Once a quiz is linked to a grade item you have the option of having attempt scores automatically exported to the grade book by placing a checkmark beside the option allow automatic export to Grades.
    Note: This setting must be turned on for grades to be automatically sent to the Grades and for the default submission view to be released to users when they complete an attempt.
    If you want to delay releasing the quiz grades until you have completed the manual grading or until all students have submitted the quiz, do NOT tick this option until you have completed the grading or are ready to release the grades to all students. You can see the quiz results for the class using the Quiz Stats option.
  7. Choose the number of attempts allowed from the dropdown list.
  8. Choose which attempt will be included in the grade calculation from the Overall Grade Calculation dropdown list. The attempt calculated can be the highest, lowest, average. first, or last.
  9. If you choose to allow more than one attempt but not unlimited attempts, you have the option of setting Advanced Attempt Conditions after clicking on Save Quiz. Use the advanced attempt conditions to restrict the student from access to further attempts until they have achieved a specified score on the previous attempt.
    Click Save.

Note: Double-check all the settings and questions before you release the quiz to students.

Step 5: Submission views tab
The default view is for students to not see anything other than their score after they have taken a quiz. Use the options on the Submission Views tab to give feedback to users after they submit a quiz attempt. To change those default settings:

  1. The details of the default submission view are displayed.
  2. To change the default view, click the Default View link.
  3. Type a Message to display to students once they have submitted a quiz.
  4. Use the Show Question options to determine which elements of answered questions students see. Click Yes to show questions to students and choose an option from the Show Questions list.
    Click Save.

Note: You can also create additional views that are available at the date and time you set by clicking Add Additional View.

Self-Assessments
Self assessments allow you to create non-assessable quizzes with automated feedback which students can access in order to reinforce their learning. Note: these are not supported by mobile.

The steps to creating self assessments are very similar to create quizzes.

  1. Click on Setup from the navigation bar.
  2. Under Assessment, click on Self Assessments.
  3. Refer to Question Library to create all self assessment questions. Using this method enables you to reuse questions in quizzes, surveys as well as self assessments. All points values are removed when importing questions from the Question Library to self assessments. Since self assessments are not graded and have no points value, ensure that you use feedback comments to provide feedback for each answer choice within the question.
  4. Refer to Quizzes to create self assessments.

 

MANAGING QUIZZES
Attempts and Grades

Reset an attempt

  1. Click on Assessments and select Quizzes link.
  2. Click on Grade from the contextual menu of the quiz you wish to reset an attempt.
  3. Type the student’s name in the Search For box and click Search.
  4. Click on the checkbox next to the attempt 1.
  5. Click on the Reset button.
  6. You’ll be asked to confirm this action, click Yes.

Force Submission

  1. Click on Assessments and select Quizzes link.
  2. Click on Grade from the contextual menu of the quiz you wish to force submissions.
  3. From the dropdown list of Restrict to, select Users with attempts in progress and click on Search.
  4. Click on Enter Quiz as User.
  5. Click Yes to confirm your action.
  6. Scroll to the bottom of the page and click Go To Submit Quiz.
  7. Click on Submit Quiz and click on Yes, submit quiz.

Regrade a Quiz Question

  1. Click on Assessments and select Quizzes link.
  2. Click on Grade from the contextual menu of the quiz you wish to regrade a question.
  3. Select the Questions tab.
  4. To regrade all attempts select Update All Attempts.
  5. Select the question you want to regrade.
  6. Under Grading Type, select how you would like to regrade the question. You can either give all attempts a specific number of points, or you can give attempts with a particular answer a specific number of points.
  7. Click Save.
Import Questions from Previous Trimester
  1. Go to the previous trimester site.
  2. Click on Setup.
  3. Under Site Resources, click on Import/Export/Copy Components.
  4. Click on Export Components.
  5. Untick the box of to include site files.
  6. Click Start.
  7. From the Select Components to Export page, select Question Library.
  8. Choose either Export all items or Select individual items to export.
  9. Click Continue.
  10. You will be asked to select questions if you’ve selected to export selected questions. Click Continue.
  11. When it is done, click Finish.
  12. Download the export zip file and click Done.
  13. Navigate to your current trimester site.
  14. Click on Setup.
  15. Click on Import/Export/Copy Components.
  16. Click on Import Components.
  17. Click Browse and select the file you’ve downloaded and click Open.
  18. Click Start and then click Continue.
  19. Click on Question Library.
  20. Choose either Import all items or Select individual items to import.
  21. Click Continue and then click Finish.
  22. All your questions are now in the Question Library.
  23. Refer to Quizzes to create a quiz with questions that you’ve just imported.
Statistics and Reports

View Quiz Statistics

  1. Click on Assessments and select Quizzes link.
  2. Click on Statistics for from the context menu of the quiz you wish to view statistics.
  3. Click on one of the following:
    a. The User Stats tab shows the class average, student’s score as a percentage and the score distributions chart.
    b. The Question Stats tab shows the average score on questions by percentage and total attempts.
    The Question Details tab shows detailed information about each question in the quiz, including a list of all of the answers provided for each quiz attempt and how many students chose each possible answer

Create a Report

  1. Click on the quiz you have created.
  2. Click on Reports Setup tab.
  3. Click on Add Report.
  4. Enter a Report Name.
  5. Select Report Type.
  6. You can choose to immediately release a report after a quiz submission, or enter a date and time.
  7. In the Release Report To, select the check box beside each role you wish to release the report to, for example Unit Chair.
  8. Click Save.
Copy, Reorder and Delete Quizzes

Copy Quizzes

Use this method to duplicate the quiz. A copied quiz contains all of the questions from the original quiz.

  1. On the Manage Quizzes page, click Copy from the More Actions contextual menu.
  2. Select a quiz from the Quiz to Copy dropdown list.
  3. Enter a name in the New Quiz Name field.
  4. Select the status of the new quiz from the dropdown list.
  5. Select Edit Quiz after copy completes if you want to go to the Edit page after creating your copy.
  6. Click Save.

Note: Ensure that you return to the copied quiz to add a grade item, change the start date, end date and release conditions of the quiz.

Reorder Quizzes

  1. Click on Assessments and select Quizzes link.
  2. Click on More Actions and select Reorder.
  3. Change the order of the quiz using the sort order dropdown list.
  4. Click Save.

Delete a Quiz

  1. Click on Assessments and select Quizzes link.
  2. Use the checkboxes to select quizzes that you wish to delete.
  3. Click on More Actions and select Delete.
  4. Click Delete Selected.
  5. You’ll be asked to confirm, click Yes.
MANAGING QUIZZES
Attempts and Grades

Reset an attempt

  1. Click on Assessments and select Quizzes link.
  2. Click on Grade from the contextual menu of the quiz you wish to reset an attempt.
  3. Type the student’s name in the Search For box and click Search.
  4. Click on the checkbox next to the attempt 1.
  5. Click on the Reset button.
  6. You’ll be asked to confirm this action, click Yes.

Force Submission

  1. Click on Assessments and select Quizzes link.
  2. Click on Grade from the contextual menu of the quiz you wish to force submissions.
  3. From the dropdown list of Restrict to, select Users with attempts in progress and click on Search.
  4. Click on Enter Quiz as User.
  5. Click Yes to confirm your action.
  6. Scroll to the bottom of the page and click Go To Submit Quiz.
  7. Click on Submit Quiz and click on Yes, submit quiz.

Regrade a Quiz Question

  1. Click on Assessments and select Quizzes link.
  2. Click on Grade from the contextual menu of the quiz you wish to regrade a question.
  3. Select the Questions tab.
  4. To regrade all attempts select Update All Attempts.
  5. Select the question you want to regrade.
  6. Under Grading Type, select how you would like to regrade the question. You can either give all attempts a specific number of points, or you can give attempts with a particular answer a specific number of points.
  7. Click Save.
Import Questions from Previous Trimester
  1. Go to the previous trimester site.
  2. Click on Setup.
  3. Under Site Resources, click on Import/Export/Copy Components.
  4. Click on Export Components.
  5. Untick the box of to include site files.
  6. Click Start.
  7. From the Select Components to Export page, select Question Library.
  8. Choose either Export all items or Select individual items to export.
  9. Click Continue.
  10. You will be asked to select questions if you’ve selected to export selected questions. Click Continue.
  11. When it is done, click Finish.
  12. Download the export zip file and click Done.
  13. Navigate to your current trimester site.
  14. Click on Setup.
  15. Click on Import/Export/Copy Components.
  16. Click on Import Components.
  17. Click Browse and select the file you’ve downloaded and click Open.
  18. Click Start and then click Continue.
  19. Click on Question Library.
  20. Choose either Import all items or Select individual items to import.
  21. Click Continue and then click Finish.
  22. All your questions are now in the Question Library.
  23. Refer to Quizzes to create a quiz with questions that you’ve just imported.
Statistics and Reports

View Quiz Statistics

  1. Click on Assessments and select Quizzes link.
  2. Click on Statistics for from the context menu of the quiz you wish to view statistics.
  3. Click on one of the following:
    a. The User Stats tab shows the class average, student’s score as a percentage and the score distributions chart.
    b. The Question Stats tab shows the average score on questions by percentage and total attempts.
    The Question Details tab shows detailed information about each question in the quiz, including a list of all of the answers provided for each quiz attempt and how many students chose each possible answer

Create a Report

  1. Click on the quiz you have created.
  2. Click on Reports Setup tab.
  3. Click on Add Report.
  4. Enter a Report Name.
  5. Select Report Type.
  6. You can choose to immediately release a report after a quiz submission, or enter a date and time.
  7. In the Release Report To, select the check box beside each role you wish to release the report to, for example Unit Chair.
  8. Click Save.
Copy, Reorder and Delete Quizzes

Copy Quizzes

Use this method to duplicate the quiz. A copied quiz contains all of the questions from the original quiz.

  1. On the Manage Quizzes page, click Copy from the More Actions contextual menu.
  2. Select a quiz from the Quiz to Copy dropdown list.
  3. Enter a name in the New Quiz Name field.
  4. Select the status of the new quiz from the dropdown list.
  5. Select Edit Quiz after copy completes if you want to go to the Edit page after creating your copy.
  6. Click Save.

Note: Ensure that you return to the copied quiz to add a grade item, change the start date, end date and release conditions of the quiz.

Reorder Quizzes

  1. Click on Assessments and select Quizzes link.
  2. Click on More Actions and select Reorder.
  3. Change the order of the quiz using the sort order dropdown list.
  4. Click Save.

Delete a Quiz

  1. Click on Assessments and select Quizzes link.
  2. Use the checkboxes to select quizzes that you wish to delete.
  3. Click on More Actions and select Delete.
  4. Click Delete Selected.
  5. You’ll be asked to confirm, click Yes.
QUESTION LIBRARY
Question Library
The Question Library is a central, shared repository for the questions you create, copy, and import.

By creating questions in the Question Library you can make them available to any number of quizzes, surveys, and self-assessments. You can use the Question Library to build an archive of questions that can then be reused and shared, to avoid re-inputting shared questions.

The assessment tools – quizzes, surveys, and self-assessments – share the questions stored in the Question Library. The questions that can be accessed by these tools are dependent on the tool type. Certain question types cannot be used by some tools. For example, surveys cannot use all quiz question types and quizzes cannot use some survey type questions.

Creating Questions in the Question Library
It is strongly recommended that you create all your quiz questions from within the Question Library. This gives you the ability to reuse questions on various quizzes and to create random sections within quizzes.

  1. Click on Assessments and then click on Quizzes link in the unit navigation bar.
  2. Click the Question Library button. The Question Library page displays.
  3. Consider to create sections by clicking on New and select Section. Enter a name and complete other fields as you wish then click Save.
    Note: Section is similar to folders, it helps to organise your questions so that it is easy to identify in the future. For example, create a section for all the questions from Topic 1.
  4. Click on the Section that you’ve created.
  5. Click New and select the applicable question type. Question types available including:
    a. True/False
    b. Multiple choice
    c. Multi-select (multiple response)
    d. Written Response
    e. Short answer
    f. Multi-short answer
    g. Fill in the Blanks
    h. Matching
    I. Ordering
    j. Arithmetic
    k. Significant figures
    l. Likert
    m. Text information
    n. Image information

Common features among all quiz question types

The following features apply to all question types in the quizzes tool:

  •  All question types have an optional Title field. If you do not enter a title, the system will take the full question text and enter it as the title. The title is only displayed in the quiz tool itself, not to users taking the quiz.
  • Many question types give the option of inserting an image. Click the Insert an Image button beside the Image field to insert an image.
  •  If you want question feedback displayed to users, enter feedback in the Question Feedback area.
  • To display hints, enter the text in the Question Hint field.
  • Access to the preview and spell-check features is provided in each question text field.

Options include:

  • Preview to view the question as it will appear during use and grading.
  • Save to save the question and return to the main page
Create a Multiple Choice Question (MC)
  1. Click New and choose Multiple Choice Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Insert an Image and select an image to include.
  5. Use the Enumeration drop-down list to choose an enumeration style.
  6. Choose a display Style.
  7. If you want to randomise the question options (answer choices), check the box beside Randomise Options. Randomising the options ensures that each user taking the quiz will receive the question options in a different order.
  8. Type in the question options in the text boxes. If you want to add more options, click the Add Option button.
  9. Set the Weight of each option in the drop-down lists. For example, you might want to select 100% from the drop-down list beside the correct option. Associating an option with 100% means if a user were to choose that option, they would receive full points for that question.
  10. Enter question feedback if you wish.
  11. Click Save.
Create a True or False Question (T/F)
  1. Click New and choose True or False Question from the drop down box.
  2. Assign a Title (optional), Points value and Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Insert an Image and select an image to include.
  5. Use the Enumeration drop-down list to choose an enumeration style.
  6. Choose a display Style.
  7. Set the Weight of the options in the drop-down lists.
  8. Enter question feedback if you wish.
  9. Click Save.
Create a Written Response Question (WR)
  1. Click New and choose Written Response Question from the drop down box.
  2. Assign a Title (optional), Points value and Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Insert an Image and select an image to include.
  5. Select the number Rows and Columns to include in the Input Box to control the size of the text box that the question displays.
  6. Text entered in the Initial Text box is displayed to users in the text box before they type their answer.
  7. Text entered in the Answer Key box is displayed to users that mark quizzes in the Grade Quiz area.
  8. Enter question feedback if you wish.
  9. Click Save.

Note: Written Response questions cannot be auto-graded, even if the “allow attempt score to be seen immediately on completion” and “allow automatic export to grades” features are selected in the quiz properties. These must be manually graded like any essay question.

Create a Short Answer Question (SA)
  1. Click New and choose Short Answer Question from the drop down box.
  2. Assign a Title (optional), Points value and Difficulty level.
  3. Enter your Question text in the text box.
  4. Choose the number of rows and columns of the Input Box by using the drop-down lists beside Rows and Columns.
  5. Click the Add Blank link for additional answer text fields.
  6. Type the Answer in the text field and choose the Weight.
  7. Continue adding all accepted answers and weights.
  8. The Check Answers button is used to validate any regular expression you include in the answer fields.
  9. Click Save.

Note: When creating a survey, adding answers is not required.

Create a Multi-Short-Answer Question (MSA)
The answers provided by a respondent for a MSA question are checked against each answer box. This question type allows you to create a question such as, “Name 3 state capitals” and create 3 input boxes and 51 potential answers so that the user can enter any 3 answers in any answer box and receive full marks.

This question type differs from the Short Answer Question in that the short answer question supports multiple answer boxes, but requires distinct answer lists for each answer box.

  1. Click New and choose Multi-Short-Answer Question from the drop down box.
  2. Assign a Title (optional),Points value and a Difficulty level.
  3. Enter your Question text in the text box.
  4. Choose the size of the Input Box by using the drop-down lists beside Rows and Columns.
  5. Click the Add Answer icon.
  6. Type the answer in the text field and choose the Weight.
  7. Continue adding all accepted answers and weights.
  8. The Check Answers button is used to validate any regular expression you include in the answer fields.
  9. Click Save.
Create an Arithmetic Question (2+2)
The Arithmetic question type is a useful way to present unique questions to each user. Numbers can be randomly chosen for each variable in the question based on specified number ranges.

  1. Click New and choose Arithmetic Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box. To refer to variables, type the variable surrounded with curly braces. Example: “2 trains are travelling away from each other at {x} miles per hour and {y} miles per hour respectively. How far apart are they after 15 minutes”
  4. Type the formula that you use to calculate the correct answer in the Formula field. Make sure that you enclose all variables in curly braces. Example: ({x}+{y})/4
    The following functions are supported in the Formula field:
    Enumerations Description
    +,-,*,/,\,^,%    Basic mathematical operators
    {x}^{y}            x to the power of y
    abs({n})         Absolute value of n
    cos({n})         The cosine of n (in radians)
    sin({n})          The sine of n (in radians)
    sqr({n})          The square root of n
    tan({n})          The tangent of n (in radians)
    log({n})          The log base 10 of n
    ln({n})            The log base e of n
    atan({n})        The inverse tangent of n
    sec({n})          The secant of n
    cosec({n})      The cosecant of n
    cotan({n})       The cotangent of n
    Factorial         Factorials
    exp                 The power of natural log (e)
  5. Select a number from the Answer Precision drop-down list to define the number of decimal places answers must be accurate to. To ensure the accuracy of the decimal places, tick the box of enforce precision .
  6. Type a Tolerance value and choose either Units or Percent to define how accurate answers must be. For example, a tolerance of 3% would allow answers to be off by 3%, or a tolerance of 5 units would allow answers to be off by 5 units (units are defined in the field below).
  7. Type the unit that the answer to the question should be in (if any) in the Units field (for example, MPH, meters, inches, etc.).
    a. Check the case sensitive box if the unit is case sensitive.
    b. If you want to assign points for using the correct unit in an answer, choose a percentage value from the Worth drop-down list.
  8. In the Variables section, define all of the variables you used in the Question Text.
    a. Type the name of your variable (for example, x) in the Name column.
    b. Type the minimum value for the variable in the Min column.
    c. Type the maximum value for the variable in the Max column.
    d. Select the applicable number of decimal places for the variable in the Decimal Places drop-down list.
    e. In the Step field, type the increment that the system should use when choosing random numbers from the range you specified in the Min and Max fields
    Example: If you create variable X with Min=100, Max=200 and Step=5, the system will only choose values for X that are increments of 5 above 100 (105, 110, 115, etc., up to 200) when generating questions.
  9. Click Add Variable to add more variables or Remove to delete extra variables.
  10. Click the Test button to test your formula. A new page will display containing an example of your formula.
  11. Click Save.

Example: If 50% is chosen in the Worth drop-down list, the user would receive 50% of the points for the question for answering with the correct value, and would receive the other 50% if they answered using the correct unit. Note that if you have selected the case sensitive option, users must type the unit in the proper letter case to have their answer considered correct.

Create a Significant Figures Question (x10)
The Significant Figures question type is most applicable to science and maths related units. This question type is similar to Arithmetic questions type, but allows users to enter their answers in scientific notation format. The questions are then graded based on what users entered as their significant digits.

Example: A user might submit an answer of 1.9 x 104. In this example, “1.9” are the significant digits.

  1. Click New and choose New Significant Figu Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box. To refer to variables, type the variable surrounded with curly braces, e.g., “Answer the following: {x} x {y} = “
  4. Type the formula you use to calculate the correct answer in the Formula text field. Refer to step 5 in the Arithmetic question instructions for a list of supported functions.
  5. Choose the number of significant figures that the system should accept in answers from the Significant Figures drop-down list (this is the number of digits that are accepted in the non-exponent field). Choose a percentage value from the Default drop-down list if you want to assign only a certain portion of marks for this question for entering the correct significant digits. Example: You might choose to assign 70% of the points for this question for getting the significant figures correct, and 30% for getting the unit correct.
  6. Select the Tolerance level. Type the applicable value in the corresponding text field. For example, a tolerance of 3% would allow answers to be off by 3%, or a tolerance of 1.2 x 102 units would allow answers to be off by that much.
  7. If your question uses a certain kind of unit (for example, MPH, mm, etc.), type the unit in the Units text field.
  8. If you want to assign points for using the correct unit in the answer, choose a percentage value from the Worth drop-down list.
    Example: If 30% is chosen in the Worth drop-down list, a user would receive 30% of the points for the question for using the correct unit, and the remaining 70% would be earned by answering with the correct significant figures.
  9. Check Case Sensitive if the unit is case sensitive.
  10. In the Variables section, define all of the variables you used in the Question Text.
    a. Type the name of your variable (for example, x) in the Name column.
    b. Type the minimum value for the variable in the Min column.
    c. Type the maximum value for the variable in the Max column.
    d. In the Step field, type the increment that the system should use when choosing random numbers from the range you specified in the Min and Max fields.
    Example: If you create variable X with Min=100, Max=200 and Step=5, the system sets values for X that are increments of 5 over 100 (105, 110, 115, etc., up to 200).
    Note: The Min, Max, and Step values must all be entered in scientific notation. Enter the significant digits in the first text field, and the exponent in the second text field that is to the upper-right of “x10”.
  11. Click Test to ensure that your formula has been entered properly. The system provides a test case of the equation in a new page.
  12. Click Save.
Create Fill in the Blanks Questions (FIB)
It is recommended that the total weight of your answers equals 100%, but this is not required. For example, if the question has a Point value of 3, and the question contains 3 answers with a Weight (%) of 50%, 100%, and 33.33%, then the first answer is worth 1.5 points (50% of the question’s Point value of 3), the second answer is worth 3 (100% of the question’s Point value of 3), and the third answer is worth 1 (33.33% of the question’s Point value of 3). Therefore, if a user answers all the answers correctly, the total points awarded for the question would be 5.5.

  1. Click New and choose Fill in the Blanks Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter the Text that appears before the first blank in the first text field.
  4. Choose your blank size in the drop-down list.
  5. If you want to add more answers, click Add Answer.
  6. Enter a Weight (%) for each answer. The answer Weight (%) is a percentage of the assigned Point value for the question. For example, if the question has a Point value of 3, and the question contains 3 answers with a Weight (%) of 33.33% each, then each question is worth 1 point. (Each answer is worth 1/3 of the question’s Point value.)
  7. Enter the text that appears after the first blank in the next text field.
  8. If you want to add more text and blank options, click Add Text, Add Blank.
  9. Click Save.
Create a Multi-Select Question (M-S)
Use multi-select questions to have users identify several correct answers out of a list of possible answers.

Example: Identify all of the prime numbers in the following list: 1, 2, 6, 9, 10, 13, 15.

  1. Click New and choose Multi-Select Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Add a File and select an image to include.
  5. Use the Enumeration drop-down list to choose an enumeration style.
  6. Choose a display Style.
  7. Choose a Grading format:
    a. All or nothing – Users receive full points for the question only if they select all of the correct answers and none of the incorrect answers. They receive zero points if they miss any correct answers or select any incorrect answers.
    b. Right minus wrong – Users receive points equal to the number of right answers they choose minus the number of incorrect answers they choose. For example, if each answer is worth one point and a user selects 3 correct answers and 1 incorrect answer, they will receive 2 points for the question (3 minus 1).
    Note: To determine how much each answer is worth, the system takes the total number of points that the question is worth and divides it by the number of correct answers. For example, if a question is worth 4 points and has two correct answers, each correct answer is worth 2 points, and each incorrect answer is worth -2 points (users receive a minimum of zero on a question: they cannot receive a negative mark).
    c. Right answers – users receive points for each correct answer they select and for incorrect answers they leave blank. Incorrect answers selected and correct answers left blank are ignored. Example: Consider a question with a total of six potential answers, two answers being correct (in this case, choices a) and b) are the correct choices). The total points available for this question are 4.
  8. Check the Randomise options box to display the answers in random order to each user.
  9. Type the answer options in the Options text boxes. Click Add Option to add more answer options, or click Remove to delete extra options.
  10. Check the boxes in the Correct column beside each of the correct answer options.
  11. Click Save.

Note: A check box label “None of the other options” is automatically added to every multi-select question in a quiz. If none of the answers to a multi-select question are checked as correct when the question is created, then the “None of the other options” choice is considered the correct answer. Users are unable to have the “None of the other options” box and other answer boxes checked at the same time. If no boxes are checked by a user the question is considered unanswered.

Create a Matching Question (MAT)
  1. Click New and choose Matching Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter Question Text in the text box.
  4. Choose a Grading format:
    a. Equally weighted – user receives marks for each correct answer.
    b. All or nothing – user must have all the possible correct answers or else they receive no marks.
    c. Right minus wrong – the number of right answers chosen is subtracted from the number of wrong answers chosen to get an overall mark for the question.
  5. Type the question choices in the text boxes. If you want to add more choices, click the Add Choice button.
  6. Type the matches in the text boxes. If you want to add more choices, click the Add Match button.
  7. Use the drop-down list beside a match to select a corresponding choice number. This will create the matched pairs.
  8. Click Save.
Create an Ordering Question (ORD)
  1. Click New and choose Ordering Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter question in the Question Text box.
  4. Choose a Grading format:
    a. Equally weighted – user receives marks for each correct answer.
    b. All or nothing – user must have all the possible correct answers or else they receive no marks.
    c. Right minus wrong – the number of right answers chosen is subtracted from the number of wrong answers chosen to get an overall mark for the question.
  5. Type in the question items in the text boxes. If you want to add more choices, click the Add Item button.
  6. Choose the Correct Order by using the drop-down lists.
  7. Click Save.
Create a Text Information Item (TXT)
Use this feature to create a question consisting of text only. You can use it to provide supplementary information on a quiz. For example, perhaps you have a case study on which you want to base several questions. Instead of inserting the case study into each question, you can create a text information question and have your related questions appear directly underneath the text information question. Enter your information text in the text box and Save.

Create an Image Information Item (IMG)

Use this feature to create a question consisting of an image only. You can use it to provide supplementary information on a quiz. For example, perhaps you have a diagram you want to refer to in several quiz questions. Instead of inserting the diagram into each question, you can create an image information question and have related questions appear directly underneath the image information item.

QUESTION LIBRARY
Question Library
The Question Library is a central, shared repository for the questions you create, copy, and import.

By creating questions in the Question Library you can make them available to any number of quizzes, surveys, and self-assessments. You can use the Question Library to build an archive of questions that can then be reused and shared, to avoid re-inputting shared questions.

The assessment tools – quizzes, surveys, and self-assessments – share the questions stored in the Question Library. The questions that can be accessed by these tools are dependent on the tool type. Certain question types cannot be used by some tools. For example, surveys cannot use all quiz question types and quizzes cannot use some survey type questions.

Creating Questions in the Question Library
It is strongly recommended that you create all your quiz questions from within the Question Library. This gives you the ability to reuse questions on various quizzes and to create random sections within quizzes.

  1. Click on Assessments and then click on Quizzes link in the unit navigation bar.
  2. Click the Question Library button. The Question Library page displays.
  3. Consider to create sections by clicking on New and select Section. Enter a name and complete other fields as you wish then click Save.
    Note: Section is similar to folders, it helps to organise your questions so that it is easy to identify in the future. For example, create a section for all the questions from Topic 1.
  4. Click on the Section that you’ve created.
  5. Click New and select the applicable question type. Question types available including:
    a. True/False
    b. Multiple choice
    c. Multi-select (multiple response)
    d. Written Response
    e. Short answer
    f. Multi-short answer
    g. Fill in the Blanks
    h. Matching
    I. Ordering
    j. Arithmetic
    k. Significant figures
    l. Likert
    m. Text information
    n. Image information

Common features among all quiz question types

The following features apply to all question types in the quizzes tool:

  •  All question types have an optional Title field. If you do not enter a title, the system will take the full question text and enter it as the title. The title is only displayed in the quiz tool itself, not to users taking the quiz.
  • Many question types give the option of inserting an image. Click the Insert an Image button beside the Image field to insert an image.
  •  If you want question feedback displayed to users, enter feedback in the Question Feedback area.
  • To display hints, enter the text in the Question Hint field.
  • Access to the preview and spell-check features is provided in each question text field.

Options include:

  • Preview to view the question as it will appear during use and grading.
  • Save to save the question and return to the main page
Create a Multiple Choice Question (MC)
  1. Click New and choose Multiple Choice Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Insert an Image and select an image to include.
  5. Use the Enumeration drop-down list to choose an enumeration style.
  6. Choose a display Style.
  7. If you want to randomise the question options (answer choices), check the box beside Randomise Options. Randomising the options ensures that each user taking the quiz will receive the question options in a different order.
  8. Type in the question options in the text boxes. If you want to add more options, click the Add Option button.
  9. Set the Weight of each option in the drop-down lists. For example, you might want to select 100% from the drop-down list beside the correct option. Associating an option with 100% means if a user were to choose that option, they would receive full points for that question.
  10. Enter question feedback if you wish.
  11. Click Save.
Create a True or False Question (T/F)
  1. Click New and choose True or False Question from the drop down box.
  2. Assign a Title (optional), Points value and Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Insert an Image and select an image to include.
  5. Use the Enumeration drop-down list to choose an enumeration style.
  6. Choose a display Style.
  7. Set the Weight of the options in the drop-down lists.
  8. Enter question feedback if you wish.
  9. Click Save.
Create a Written Response Question (WR)
  1. Click New and choose Written Response Question from the drop down box.
  2. Assign a Title (optional), Points value and Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Insert an Image and select an image to include.
  5. Select the number Rows and Columns to include in the Input Box to control the size of the text box that the question displays.
  6. Text entered in the Initial Text box is displayed to users in the text box before they type their answer.
  7. Text entered in the Answer Key box is displayed to users that mark quizzes in the Grade Quiz area.
  8. Enter question feedback if you wish.
  9. Click Save.

Note: Written Response questions cannot be auto-graded, even if the “allow attempt score to be seen immediately on completion” and “allow automatic export to grades” features are selected in the quiz properties. These must be manually graded like any essay question.

Create a Short Answer Question (SA)
  1. Click New and choose Short Answer Question from the drop down box.
  2. Assign a Title (optional), Points value and Difficulty level.
  3. Enter your Question text in the text box.
  4. Choose the number of rows and columns of the Input Box by using the drop-down lists beside Rows and Columns.
  5. Click the Add Blank link for additional answer text fields.
  6. Type the Answer in the text field and choose the Weight.
  7. Continue adding all accepted answers and weights.
  8. The Check Answers button is used to validate any regular expression you include in the answer fields.
  9. Click Save.

Note: When creating a survey, adding answers is not required.

Create a Multi-Short-Answer Question (MSA)
The answers provided by a respondent for a MSA question are checked against each answer box. This question type allows you to create a question such as, “Name 3 state capitals” and create 3 input boxes and 51 potential answers so that the user can enter any 3 answers in any answer box and receive full marks.

This question type differs from the Short Answer Question in that the short answer question supports multiple answer boxes, but requires distinct answer lists for each answer box.

  1. Click New and choose Multi-Short-Answer Question from the drop down box.
  2. Assign a Title (optional),Points value and a Difficulty level.
  3. Enter your Question text in the text box.
  4. Choose the size of the Input Box by using the drop-down lists beside Rows and Columns.
  5. Click the Add Answer icon.
  6. Type the answer in the text field and choose the Weight.
  7. Continue adding all accepted answers and weights.
  8. The Check Answers button is used to validate any regular expression you include in the answer fields.
  9. Click Save.
Create an Arithmetic Question (2+2)
The Arithmetic question type is a useful way to present unique questions to each user. Numbers can be randomly chosen for each variable in the question based on specified number ranges.

  1. Click New and choose Arithmetic Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box. To refer to variables, type the variable surrounded with curly braces. Example: “2 trains are travelling away from each other at {x} miles per hour and {y} miles per hour respectively. How far apart are they after 15 minutes”
  4. Type the formula that you use to calculate the correct answer in the Formula field. Make sure that you enclose all variables in curly braces. Example: ({x}+{y})/4
    The following functions are supported in the Formula field:
    Enumerations Description
    +,-,*,/,\,^,%    Basic mathematical operators
    {x}^{y}            x to the power of y
    abs({n})         Absolute value of n
    cos({n})         The cosine of n (in radians)
    sin({n})          The sine of n (in radians)
    sqr({n})          The square root of n
    tan({n})          The tangent of n (in radians)
    log({n})          The log base 10 of n
    ln({n})            The log base e of n
    atan({n})        The inverse tangent of n
    sec({n})          The secant of n
    cosec({n})      The cosecant of n
    cotan({n})       The cotangent of n
    Factorial         Factorials
    exp                 The power of natural log (e)
  5. Select a number from the Answer Precision drop-down list to define the number of decimal places answers must be accurate to. To ensure the accuracy of the decimal places, tick the box of enforce precision .
  6. Type a Tolerance value and choose either Units or Percent to define how accurate answers must be. For example, a tolerance of 3% would allow answers to be off by 3%, or a tolerance of 5 units would allow answers to be off by 5 units (units are defined in the field below).
  7. Type the unit that the answer to the question should be in (if any) in the Units field (for example, MPH, meters, inches, etc.).
    a. Check the case sensitive box if the unit is case sensitive.
    b. If you want to assign points for using the correct unit in an answer, choose a percentage value from the Worth drop-down list.
  8. In the Variables section, define all of the variables you used in the Question Text.
    a. Type the name of your variable (for example, x) in the Name column.
    b. Type the minimum value for the variable in the Min column.
    c. Type the maximum value for the variable in the Max column.
    d. Select the applicable number of decimal places for the variable in the Decimal Places drop-down list.
    e. In the Step field, type the increment that the system should use when choosing random numbers from the range you specified in the Min and Max fields
    Example: If you create variable X with Min=100, Max=200 and Step=5, the system will only choose values for X that are increments of 5 above 100 (105, 110, 115, etc., up to 200) when generating questions.
  9. Click Add Variable to add more variables or Remove to delete extra variables.
  10. Click the Test button to test your formula. A new page will display containing an example of your formula.
  11. Click Save.

Example: If 50% is chosen in the Worth drop-down list, the user would receive 50% of the points for the question for answering with the correct value, and would receive the other 50% if they answered using the correct unit. Note that if you have selected the case sensitive option, users must type the unit in the proper letter case to have their answer considered correct.

Create a Significant Figures Question (x10)
The Significant Figures question type is most applicable to science and maths related units. This question type is similar to Arithmetic questions type, but allows users to enter their answers in scientific notation format. The questions are then graded based on what users entered as their significant digits.

Example: A user might submit an answer of 1.9 x 104. In this example, “1.9” are the significant digits.

  1. Click New and choose New Significant Figu Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box. To refer to variables, type the variable surrounded with curly braces, e.g., “Answer the following: {x} x {y} = “
  4. Type the formula you use to calculate the correct answer in the Formula text field. Refer to step 5 in the Arithmetic question instructions for a list of supported functions.
  5. Choose the number of significant figures that the system should accept in answers from the Significant Figures drop-down list (this is the number of digits that are accepted in the non-exponent field). Choose a percentage value from the Default drop-down list if you want to assign only a certain portion of marks for this question for entering the correct significant digits. Example: You might choose to assign 70% of the points for this question for getting the significant figures correct, and 30% for getting the unit correct.
  6. Select the Tolerance level. Type the applicable value in the corresponding text field. For example, a tolerance of 3% would allow answers to be off by 3%, or a tolerance of 1.2 x 102 units would allow answers to be off by that much.
  7. If your question uses a certain kind of unit (for example, MPH, mm, etc.), type the unit in the Units text field.
  8. If you want to assign points for using the correct unit in the answer, choose a percentage value from the Worth drop-down list.
    Example: If 30% is chosen in the Worth drop-down list, a user would receive 30% of the points for the question for using the correct unit, and the remaining 70% would be earned by answering with the correct significant figures.
  9. Check Case Sensitive if the unit is case sensitive.
  10. In the Variables section, define all of the variables you used in the Question Text.
    a. Type the name of your variable (for example, x) in the Name column.
    b. Type the minimum value for the variable in the Min column.
    c. Type the maximum value for the variable in the Max column.
    d. In the Step field, type the increment that the system should use when choosing random numbers from the range you specified in the Min and Max fields.
    Example: If you create variable X with Min=100, Max=200 and Step=5, the system sets values for X that are increments of 5 over 100 (105, 110, 115, etc., up to 200).
    Note: The Min, Max, and Step values must all be entered in scientific notation. Enter the significant digits in the first text field, and the exponent in the second text field that is to the upper-right of “x10”.
  11. Click Test to ensure that your formula has been entered properly. The system provides a test case of the equation in a new page.
  12. Click Save.
Create Fill in the Blanks Questions (FIB)
It is recommended that the total weight of your answers equals 100%, but this is not required. For example, if the question has a Point value of 3, and the question contains 3 answers with a Weight (%) of 50%, 100%, and 33.33%, then the first answer is worth 1.5 points (50% of the question’s Point value of 3), the second answer is worth 3 (100% of the question’s Point value of 3), and the third answer is worth 1 (33.33% of the question’s Point value of 3). Therefore, if a user answers all the answers correctly, the total points awarded for the question would be 5.5.

  1. Click New and choose Fill in the Blanks Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter the Text that appears before the first blank in the first text field.
  4. Choose your blank size in the drop-down list.
  5. If you want to add more answers, click Add Answer.
  6. Enter a Weight (%) for each answer. The answer Weight (%) is a percentage of the assigned Point value for the question. For example, if the question has a Point value of 3, and the question contains 3 answers with a Weight (%) of 33.33% each, then each question is worth 1 point. (Each answer is worth 1/3 of the question’s Point value.)
  7. Enter the text that appears after the first blank in the next text field.
  8. If you want to add more text and blank options, click Add Text, Add Blank.
  9. Click Save.
Create a Multi-Select Question (M-S)
Use multi-select questions to have users identify several correct answers out of a list of possible answers.

Example: Identify all of the prime numbers in the following list: 1, 2, 6, 9, 10, 13, 15.

  1. Click New and choose Multi-Select Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter your Question Text in the text box.
  4. If you want to use an image in the question, click Add a File and select an image to include.
  5. Use the Enumeration drop-down list to choose an enumeration style.
  6. Choose a display Style.
  7. Choose a Grading format:
    a. All or nothing – Users receive full points for the question only if they select all of the correct answers and none of the incorrect answers. They receive zero points if they miss any correct answers or select any incorrect answers.
    b. Right minus wrong – Users receive points equal to the number of right answers they choose minus the number of incorrect answers they choose. For example, if each answer is worth one point and a user selects 3 correct answers and 1 incorrect answer, they will receive 2 points for the question (3 minus 1).
    Note: To determine how much each answer is worth, the system takes the total number of points that the question is worth and divides it by the number of correct answers. For example, if a question is worth 4 points and has two correct answers, each correct answer is worth 2 points, and each incorrect answer is worth -2 points (users receive a minimum of zero on a question: they cannot receive a negative mark).
    c. Right answers – users receive points for each correct answer they select and for incorrect answers they leave blank. Incorrect answers selected and correct answers left blank are ignored. Example: Consider a question with a total of six potential answers, two answers being correct (in this case, choices a) and b) are the correct choices). The total points available for this question are 4.
  8. Check the Randomise options box to display the answers in random order to each user.
  9. Type the answer options in the Options text boxes. Click Add Option to add more answer options, or click Remove to delete extra options.
  10. Check the boxes in the Correct column beside each of the correct answer options.
  11. Click Save.

Note: A check box label “None of the other options” is automatically added to every multi-select question in a quiz. If none of the answers to a multi-select question are checked as correct when the question is created, then the “None of the other options” choice is considered the correct answer. Users are unable to have the “None of the other options” box and other answer boxes checked at the same time. If no boxes are checked by a user the question is considered unanswered.

Create a Matching Question (MAT)
  1. Click New and choose Matching Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter Question Text in the text box.
  4. Choose a Grading format:
    a. Equally weighted – user receives marks for each correct answer.
    b. All or nothing – user must have all the possible correct answers or else they receive no marks.
    c. Right minus wrong – the number of right answers chosen is subtracted from the number of wrong answers chosen to get an overall mark for the question.
  5. Type the question choices in the text boxes. If you want to add more choices, click the Add Choice button.
  6. Type the matches in the text boxes. If you want to add more choices, click the Add Match button.
  7. Use the drop-down list beside a match to select a corresponding choice number. This will create the matched pairs.
  8. Click Save.
Create an Ordering Question (ORD)
  1. Click New and choose Ordering Question from the drop down box.
  2. Assign a Title (optional), Points value and a Difficulty level.
  3. Enter question in the Question Text box.
  4. Choose a Grading format:
    a. Equally weighted – user receives marks for each correct answer.
    b. All or nothing – user must have all the possible correct answers or else they receive no marks.
    c. Right minus wrong – the number of right answers chosen is subtracted from the number of wrong answers chosen to get an overall mark for the question.
  5. Type in the question items in the text boxes. If you want to add more choices, click the Add Item button.
  6. Choose the Correct Order by using the drop-down lists.
  7. Click Save.
Create a Text Information Item (TXT)
Use this feature to create a question consisting of text only. You can use it to provide supplementary information on a quiz. For example, perhaps you have a case study on which you want to base several questions. Instead of inserting the case study into each question, you can create a text information question and have your related questions appear directly underneath the text information question. Enter your information text in the text box and Save.

Create an Image Information Item (IMG)

Use this feature to create a question consisting of an image only. You can use it to provide supplementary information on a quiz. For example, perhaps you have a diagram you want to refer to in several quiz questions. Instead of inserting the diagram into each question, you can create an image information question and have related questions appear directly underneath the image information item.

MANAGING ASSIGNMENTS
Overview
The Assignments tool can help you streamline all of the administration around assignment submission, eliminating the need to receive and track assignments by mail, fax, or email. Students can submit, check and resubmit their assignments online.

Once assignments are submitted, you can do all the following from within the Assignments tool:

  • check submission times
  • grade assignments
  • leave feedback
  • return submissions with comments
  • download assignments as zip files
  • sort assignments by students.

To access the Assignments tool, click on Assessments and then click on the Assignments link on your unit navigation bar.

Create an Assignment

Create a New Assignment Folder

You can organise your assignment folders into categories to make it easier for students to navigate. For example, you can create separate categories for each module or week or for different types of assignments.

Assignment folders are where students submit assignments. You can set up assignment folders for each of your assignments and set start dates, end dates and other release conditions, if desired. You can also set up special access and associate folders with competency activities.

  1. From the Assignment folders page, click New Assignment Folder.
  2. Enter a Name for the assignment.
  3. Choose a Folder Type:
    • Individual assignment submission: select this option if you want users to submit their own assignment.
    • Group assignment submission: select this option if you want one assignment submitted per group. You must associate the folder with a Group Category.
      Note: You must create Groups before you can create a Group assignment submission. Group submission areas are marked on the Assignment folder page with the Group Submissions link. Any group member can submit and view files for a group assignment.
  4. Select a Category from the dropdown menu or click the New Category link to create a new category.
  5. Select a Grade Item from the dropdown menu or click the New Grade Item link to create a new grade item for the assignment if you want submitted assignments to be tied to an item in your grade book (See Grades for more information).
  6. Enter the assignment score under the Out of textbox.
  7. Under the Student View Preview, select how you would like your students to view their grade once released. You have four options: Points grade, Weighted grade, Grade scheme symbol and Grade scheme colour.
  8. Add rubrics for your marking if desired (See Rubrics for more information).
    Note: You must create rubrics before you can attach to the assignment.
  9. Add any instructions about submitting the assignment in the Custom Instructions text box.
  10. Select whether you want students to be able to include Assignment submissions as artefacts in the Portfolios.
  11. Attach any files that you want to make available to students from the assignment folder.
  12. To restrict the number of files allowed per submission, choose one of the following options:
    • Unlimited.
    • One file per submission.
  13. To change how subsequent file submissions are handled, choose one of the following options:
    • Keep all submissions.
    • Overwrite submissions
    • Only one submission allowed.
  14. If you wish to receive notification about students’ submission, enter your Email Address.
  15. Click Save.
  16. Follow the steps under Set availability dates to set the dates for your assignments.

Create Assignment Categories (Optional)

  1. From the Assignment Folders page, click New Assignment Folder.
  2. On the New Folder page, click the New Category link beside the Category field.
  3. Enter a Name for the category.
  4. Click Save.
  5. Do one of the following after saving the category:
    • Click the New Category link again to create another category.
    • Fill in the New Folder page to create a new assignment folder inside the category.
    • Click Close to return to the main Assignment folders page.
Edit Assignments

Set Visibility

When the assignment folder is ready to release to students, from the Assignment Folders page, click on Make Visible to Users from the context menu of the assignment you wish to set visibility.

Edit an Assignment Folder

  1. From the Assignment Folders page, click Edit Assignment folder from the context menu of the assignment you wish to edit.
  2. Update the Properties, Restrictions, or Objectives tab, as desired.
  3. Click Save.

Edit Multiple Assignments Folders

  1. From the Assignment Folders page, select the assignments folders you want to edit.
  2. Click the Bulk Edit button at the top or bottom of the page.
  3. Update the appropriate fields.
  4. Click Save.

Add Special Access Permissions

Special access permissions allow you to develop learning engagement strategies, particularly when dealing with students with special consideration circumstances. You can set different availability dates and times for special cases. For example, you could extend the deadline for users who require additional assistance or who are submitting work beyond the original scope of the assignment. You can also add special access after a folder’s end date has passed for students who have a legitimate reason for missing the deadline or for students that may need to submit additional material, such as planning notes or a bibliography.

  1. On the Restrictions tab, select either:
     - Allow normal submission within the overall availability dates for this folder AND allow users with special access to submit as per their individual dates.
     - Only allow users with special access to see this folder.
  2. Click the Add Users to Special Access button.
  3. Select Date Availability you want for the special access students.
  4. Use the View By and Search For options to locate the students you want to give special access.
  5. Select the boxes beside the appropriate students’ names in the grid.
  6. Click Save.
  7. Once you have added special access permissions for students they are listed in the Special Access section. You can edit or delete students’ special access by clicking the Edit or Delete icons beside their names.
  8. Click Save and Close.
Grading Assignments

View Submitted Files

The Assignment Folders page provides a summary of the Total Files, Unread Files, and Flagged Files within each folder. To view the files, including when they were submitted, use the Folder Submissions page.

  1. To view files from the Folder Submissions page, click the title of the folder you want to view submissions for.
  2. Select either the Users tab or Files tab depending on whether you want to view and search submissions by user or file name.
  3. Enter search criteria in the Search For field to narrow the list of submissions.
  4. Click Show Search Options to refine your search.

Track Submissions

  1. From the Assignment Folders page, click on the title of the folder.
  2. Click on Submission Log.

The Submission Log can be filtered to determine if and when a student submitted a file, and whether the Unit Chair deleted the submission. If a submission was accidentally deleted, the Unit Chair can restore it from this view.

Email Students Who Have Not Submitted

  1. From the Assignment Folders page, click on the title of the folder.
  2. Click Email Users Without Submissions or Email Groups Without Submissions on the action bar.
  3. Type your message in the Compose New Message pop-up. The email addresses of the selected students populate automatically in the BCC field of the message. (This ensures that each student does not know which other students may be receiving the reminder message.)
  4. Click Send.
    Note: If any member of a group submits an assignment to a group assignment folder, no one in that group is emailed when Email Groups Without Submissions is selected.

Download Student Submissions

  1. From the Assignment Folders page, click on the title of the folder.
  2. Do one of the following:
    On the Users tab, select the students or groups you want to download assignments for.
    On the Files tab, select the files you want to download.
  3. Click the Download icon.
  4. Click the name of the zip file that is created.
  5. Use your browser’s save dialog to save the file to the appropriate location.
    Note: Files are renamed to include the student’s or group’s name and submission time when you download them. Downloading assignments changes their status to read.

Set Submissions as Read or Unread

  1. From the Folder Submissions page, click on the title of folder you would like to set.
  2. Select the files you want to mark as read or unread, and click the Display Unread for selected students as unread or Display Read for selected students as read icons at the top or bottom of the list.

Note: When you open or download a file it is automatically marked as read.

Leave Feedback and Grading Submissions

The Leave Feedback page allows you to leave students’ feedback on their assignments and or learning engagement. You can also input a grade for assignments linked to a grade item and select a rubric level for assignments linked to an activity. Text you enter into the text box will also appear in the students’ view of the grades.

  1. From the Folder Submissions page, click on the title of folder you would like to grade.
  2. Click the Leave Feedback link beside the name of the student you want to leave feedback for.
  3. Carefully read through the student’s work.
  4. If applicable, marking with rubrics.
    Click Assess All Rubrics to mark assignments using rubrics.
    From the pop-up, select the rubric levels.
    When done, click Save and Record. The score will automatically transfer to Grade item.
  5. Enter the student’s score on the assignment, if applicable.
    Note: The grade score and comments will transfer to the Grades tool, providing there is a grade item associated to the assignment.
  6. Enter Feedback in the textbox.
  7. You can also attach any files you want to associate with the feedback.
    Note: If you want to put feedback directly on the student’s file, download it, add the feedback and save it. Then, attach the copy of a student’s assignment with the feedback for the student to review.
  8. You can also record your feedback using Record Audio or Record Video, see below steps.
  9. Click either Save Draft to release results to students in the future or Publish to release the results instantly. See below on how to publish feedback to students at once.
    Note: If you accidentally click Publish rather than Save Draft, click on Retract to revert to draft.

Audio Recording:

  1. To record audio, click on Record Audio.
  2. Click Allow to allow they system to access your microphone.
  3. Click on New Recording to record your audio. You can record up to 3 minutes of audio.
  4. Click Stop Recording when you finish recording.
  5. The system will playback your audio.
  6. If you want to re-record, click New Recording.
  7. If you are satisfied with your recording, click Add.
  8. You will be prompted to enter a Title and a Description.
  9. Click on Add.

Video Recording:

  1. To record video, click on Record Video.
  2. Click Allow to allow the system to access your camera and microphone.
  3. Click on New Recording to record your video. You can record up to 3 minutes of video.
  4. Click Stop Recording when you finish recording.
  5. The system will playback your video.
  6. If you want to re-record, click New Recording.
  7. If you are satisfied with your recording, click Add.
  8. You will be prompted to enter a Title and a Description.
  9. Click on Add.

Release Grades to Students

The Publish Feedback button allow you to release assignment grades and feedback to students at once.

  1. From the Folder Submissions page, click on the title of folder you would like to release grade.
  2. Tick the box of Select all rows or individually select all the students whose results you wish to release.
  3. Click on Publish Feedback.
    Note: Ensure that the Grade Item of the assignment is visible to students from Grades.
MANAGING ASSIGNMENTS
Overview
The Assignments tool can help you streamline all of the administration around assignment submission, eliminating the need to receive and track assignments by mail, fax, or email. Students can submit, check and resubmit their assignments online.

Once assignments are submitted, you can do all the following from within the Assignments tool:

  • check submission times
  • grade assignments
  • leave feedback
  • return submissions with comments
  • download assignments as zip files
  • sort assignments by students.

To access the Assignments tool, click on Assessments and then click on the Assignments link on your unit navigation bar.

Create an Assignment

Create a New Assignment Folder

You can organise your assignment folders into categories to make it easier for students to navigate. For example, you can create separate categories for each module or week or for different types of assignments.

Assignment folders are where students submit assignments. You can set up assignment folders for each of your assignments and set start dates, end dates and other release conditions, if desired. You can also set up special access and associate folders with competency activities.

  1. From the Assignment folders page, click New Assignment Folder.
  2. Enter a Name for the assignment.
  3. Choose a Folder Type:
    • Individual assignment submission: select this option if you want users to submit their own assignment.
    • Group assignment submission: select this option if you want one assignment submitted per group. You must associate the folder with a Group Category.
      Note: You must create Groups before you can create a Group assignment submission. Group submission areas are marked on the Assignment folder page with the Group Submissions link. Any group member can submit and view files for a group assignment.
  4. Select a Category from the dropdown menu or click the New Category link to create a new category.
  5. Select a Grade Item from the dropdown menu or click the New Grade Item link to create a new grade item for the assignment if you want submitted assignments to be tied to an item in your grade book (See Grades for more information).
  6. Enter the assignment score under the Out of textbox.
  7. Under the Student View Preview, select how you would like your students to view their grade once released. You have four options: Points grade, Weighted grade, Grade scheme symbol and Grade scheme colour.
  8. Add rubrics for your marking if desired (See Rubrics for more information).
    Note: You must create rubrics before you can attach to the assignment.
  9. Add any instructions about submitting the assignment in the Custom Instructions text box.
  10. Select whether you want students to be able to include Assignment submissions as artefacts in the Portfolios.
  11. Attach any files that you want to make available to students from the assignment folder.
  12. To restrict the number of files allowed per submission, choose one of the following options:
    • Unlimited.
    • One file per submission.
  13. To change how subsequent file submissions are handled, choose one of the following options:
    • Keep all submissions.
    • Overwrite submissions
    • Only one submission allowed.
  14. If you wish to receive notification about students’ submission, enter your Email Address.
  15. Click Save.
  16. Follow the steps under Set availability dates to set the dates for your assignments.

Create Assignment Categories (Optional)

  1. From the Assignment Folders page, click New Assignment Folder.
  2. On the New Folder page, click the New Category link beside the Category field.
  3. Enter a Name for the category.
  4. Click Save.
  5. Do one of the following after saving the category:
    • Click the New Category link again to create another category.
    • Fill in the New Folder page to create a new assignment folder inside the category.
    • Click Close to return to the main Assignment folders page.
Edit Assignments

Set Visibility

When the assignment folder is ready to release to students, from the Assignment Folders page, click on Make Visible to Users from the context menu of the assignment you wish to set visibility.

Edit an Assignment Folder

  1. From the Assignment Folders page, click Edit Assignment folder from the context menu of the assignment you wish to edit.
  2. Update the Properties, Restrictions, or Objectives tab, as desired.
  3. Click Save.

Edit Multiple Assignments Folders

  1. From the Assignment Folders page, select the assignments folders you want to edit.
  2. Click the Bulk Edit button at the top or bottom of the page.
  3. Update the appropriate fields.
  4. Click Save.

Add Special Access Permissions

Special access permissions allow you to develop learning engagement strategies, particularly when dealing with students with special consideration circumstances. You can set different availability dates and times for special cases. For example, you could extend the deadline for users who require additional assistance or who are submitting work beyond the original scope of the assignment. You can also add special access after a folder’s end date has passed for students who have a legitimate reason for missing the deadline or for students that may need to submit additional material, such as planning notes or a bibliography.

  1. On the Restrictions tab, select either:
     - Allow normal submission within the overall availability dates for this folder AND allow users with special access to submit as per their individual dates.
     - Only allow users with special access to see this folder.
  2. Click the Add Users to Special Access button.
  3. Select Date Availability you want for the special access students.
  4. Use the View By and Search For options to locate the students you want to give special access.
  5. Select the boxes beside the appropriate students’ names in the grid.
  6. Click Save.
  7. Once you have added special access permissions for students they are listed in the Special Access section. You can edit or delete students’ special access by clicking the Edit or Delete icons beside their names.
  8. Click Save and Close.
Grading Assignments

View Submitted Files

The Assignment Folders page provides a summary of the Total Files, Unread Files, and Flagged Files within each folder. To view the files, including when they were submitted, use the Folder Submissions page.

  1. To view files from the Folder Submissions page, click the title of the folder you want to view submissions for.
  2. Select either the Users tab or Files tab depending on whether you want to view and search submissions by user or file name.
  3. Enter search criteria in the Search For field to narrow the list of submissions.
  4. Click Show Search Options to refine your search.

Track Submissions

  1. From the Assignment Folders page, click on the title of the folder.
  2. Click on Submission Log.

The Submission Log can be filtered to determine if and when a student submitted a file, and whether the Unit Chair deleted the submission. If a submission was accidentally deleted, the Unit Chair can restore it from this view.

Email Students Who Have Not Aubmitted

  1. From the Assignment Folders page, click on the title of the folder.
  2. Click Email Users Without Submissions or Email Groups Without Submissions on the action bar.
  3. Type your message in the Compose New Message pop-up. The email addresses of the selected students populate automatically in the BCC field of the message. (This ensures that each student does not know which other students may be receiving the reminder message.)
  4. Click Send.
    Note: If any member of a group submits an assignment to a group assignment folder, no one in that group is emailed when Email Groups Without Submissions is selected.

Download Student Submissions

  1. From the Assignment Folders page, click on the title of the folder.
  2. Do one of the following:
    On the Users tab, select the students or groups you want to download assignments for.
    On the Files tab, select the files you want to download.
  3. Click the Download icon.
  4. Click the name of the zip file that is created.
  5. Use your browser’s save dialog to save the file to the appropriate location.
    Note: Files are renamed to include the student’s or group’s name and submission time when you download them. Downloading assignments changes their status to read.

Set Submissions as Read or Unread

  1. From the Folder Submissions page, click on the title of folder you would like to set.
  2. Select the files you want to mark as read or unread, and click the Display Unread for selected students as unread or Display Read for selected students as read icons at the top or bottom of the list.

Note: When you open or download a file it is automatically marked as read.

Leave Feedback and Grading Submissions

The Leave Feedback page allows you to leave students’ feedback on their assignments and or learning engagement. You can also input a grade for assignments linked to a grade item and select a rubric level for assignments linked to an activity. Text you enter into the text box will also appear in the students’ view of the grades.

  1. From the Folder Submissions page, click on the title of folder you would like to grade.
  2. Click the Leave Feedback link beside the name of the student you want to leave feedback for.
  3. Carefully read through the student’s work.
  4. If applicable, marking with rubrics.
    Click Assess All Rubrics to mark assignments using rubrics.
    From the pop-up, select the rubric levels.
    When done, click Save and Record. The score will automatically transfer to Grade item.
  5. Enter the student’s score on the assignment, if applicable.
    Note: The grade score and comments will transfer to the Grades tool, providing there is a grade item associated to the assignment.
  6. Enter Feedback in the textbox.
  7. You can also attach any files you want to associate with the feedback.
    Note: If you want to put feedback directly on the student’s file, download it, add the feedback and save it. Then, attach the copy of a student’s assignment with the feedback for the student to review.
  8. You can also record your feedback using Record Audio or Record Video, see below steps.
  9. Click either Save Draft to release results to students in the future or Publish to release the results instantly. See below on how to publish feedback to students at once.
    Note: If you accidentally click Publish rather than Save Draft, click on Retract to revert to draft.

Audio Recording:

  1. To record audio, click on Record Audio.
  2. Click Allow to allow they system to access your microphone.
  3. Click on New Recording to record your audio. You can record up to 3 minutes of audio.
  4. Click Stop Recording when you finish recording.
  5. The system will playback your audio.
  6. If you want to re-record, click New Recording.
  7. If you are satisfied with your recording, click Add.
  8. You will be prompted to enter a Title and a Description.
  9. Click on Add.

Video Recording:

  1. To record video, click on Record Video.
  2. Click Allow to allow the system to access your camera and microphone.
  3. Click on New Recording to record your video. You can record up to 3 minutes of video.
  4. Click Stop Recording when you finish recording.
  5. The system will playback your video.
  6. If you want to re-record, click New Recording.
  7. If you are satisfied with your recording, click Add.
  8. You will be prompted to enter a Title and a Description.
  9. Click on Add.

Release Grades to Students

The Publish Feedback button allow you to release assignment grades and feedback to students at once.

  1. From the Folder Submissions page, click on the title of folder you would like to release grade.
  2. Tick the box of Select all rows or individually select all the students whose results you wish to release.
  3. Click on Publish Feedback.
    Note: Ensure that the Grade Item of the assignment is visible to students from Grades.
CHECKING PLAGIARISM
Turnitin Overview
‘Turnitin’ is software that has been integrated with CloudDeakin to detect text in assignment submissions that may not be original. The new Turnitin Feedback Studio interface allows teaching staff to view the Originality Report and the GradeMark results at the same time, and toggle between the two.

A comparison video between Turnitin Classic and Turnitin Feedback Studio:

Turnitin generates an ‘originality report’ that sets out the quantity and source of any text that is matched with other sources in the Turnitin database. Text submitted to Turnitin is checked against:

  • over 60 billion webpages – both current and archived versions
  • academic journals
  • many ‘online classic’ texts and some textbooks
  • papers submitted by other students anywhere in the world where Turnitin submission has been used – including submissions from previous trimesters.

Known Issues

Note: New file formats and sizes for submission for students (PowerPoint and Excel documents can now be submitted, with file size not exceeding 40 MB).

 

Overview of Feedback Studio
Feedback Studio
Create a Turnitin Assignment

Create an Assignment

  1. Click on Assessments and then click on Assignments link in the Navigation bar.
  2. Click New Assignment Folder. Enter the Name for the assignment.
  3. Choose the Folder Type as being either Individual assignment submission or group assignment submission.
  4. Choose a Category for the assignment from the dropdown menu (if needed).
  5. Select a Grade Item for the assignment from the dropdown menu if needed (See Grades for more information).
  6. Enter the assignment score under the Out of textbox.
  7. Under the Student View Preview, select how you would like your students to view their grade once released. You have three options: Points grade, Grade scheme symbol and Grade scheme colour. Whatever you enter in the Out of option will also be reflected in Turnitin GradeMark i.e. 10 points set in D2L will also allow 10 points to be entered in GradeMark. If nothing is entered, GradeMark will default to out of 100.
  8. Add Rubric for the assignment from the dropdown menu if needed (See Rubrics for more information).
  9. Add any Custom Instructions that you wish to provide to students.
  10. Under Portfolio Artefacts, tick the box, Allow users to add this assignment to their Portfolio.
  11. Under Submission Options, you can choose the Files allowed per submission (unlimited or one file per submission); and types of Submissions (Keep all submissions, Overwrite submissions, Only one submission allowed).
  12. Click Save.
  13. Click the Restrictions tab.
  14. Select the appropriate Availability:
    • Has Start Date: use this option if you do not want students to access a folder before the specified date.
    • Has Due Date: use this option to set the actual due date of the assignment.
    • Has End Date: use this option if you want to stop students from submitting assignments after a due date.
  15. Click Save.
  16. If you have any Release Conditions, add them here.
  17. Click Save.
  18. Click on the Objectives tab.
  19. Here you can add any Associated Learning Objectives.
  20. Click Save.
  21. Click on the Turnitin tab.
  22. Select Enable Turnitin for this folder.
  23. Under GradeMark, you can change the date available for the feedback release date in Turnitin.
    Note: GradeMark availability must be set to a date after the student’s grades and feedback are released. Having it set too early, students may be able to see their feedback before the assessments are finished. If the date is set too late, they may not be able to see their GradeMark feedback when their assignment grade is released.
  24. Click Save.
  25. Click More Options in Turnitin.
  26. From the pop-up window, click on Optional Settings.
  27. You must select Institution paper repository for Submission settings.
    Note: If you are creating assignment folder for students to check their draft work, ensure that you use Do not store the submitted papers.
  28. Under the option Compare against, ensure that you have selected all options.
  29. With Similarity Report, select Generate reports immediately (students cannot resubmit).
  30. If you wish to reuse the settings, select Save these settings for future use.
  31. Click Submit.
  32. You can now close the pop-up window.
  33. Click Save and Close to complete the process.

Add Turnitin Features

  1. Click on the Turnitin tab.
  2. Select Enable Turnitin for this folder.
  3. Under GradeMark, you can change the date available for the feedback release date in Turnitin. Note: GradeMark availability must be set to a date after the student’s grades and feedback are released. Having it set too early, students may be able to see their feedback before the assessments are finished. If the date is set too late, they may not be able to see their GradeMark feedback when their assignment grade is released.
  4. Click Save.
  5. Click More Options in Turnitin.
  6. From the pop-up window, click on Optional Settings.
  7. You must select Institution paper repository for Submission settings. Note: If you are creating assignment folder for students to check their draft work, ensure that you use Do not store the submitted papers.
  8. Under the option Compare against, ensure that you have selected all options.
  9. With Similarity Report, select Generate reports immediately (students cannot resubmit).
  10. If you wish to reuse the settings, select Save these settings for future use.
  11. Click Submit.
  12. You can now close the pop-up window.
  13. Click Save and Close to complete the process.
View a Similarity Report (Unit Chair)
  1. Click on Assessments and then click on Assignments link in the Navigation bar.
  2. Click on the title of the folder that you wish to view.
  3. While the assignment is being processed, the words in-progress will be displayed. When the files have been processed, an image with a % will appear next to each submitted assignment. Dropbox Percent
  4. Click on the coloured square to load the Similarity Report.
  5. A webpage will open requesting that users agree to the Turnitin Terms of Reference.
  6. A 9-step tutorial will pop-up which outlines the functions of Turnitin Feedback Studio. Click Close.
  7. The Similarity Report will be generated and displayed within 24 hours. The highlighted text that matches text elsewhere.

Use QuickMark Manager in Turnitin
 

 

 

 

 

For more information, refer to the QuickMark Manager guide.

 

Known Issues
  1. For Turnitin-enabled Assignment submission folders, the due date in Turnitin is different that the due date set in the Assignment submission folder in CloudDeakin.
  2. For Assignment folders that have the Turnitin integration enabled and use GradeMark, the GradeMark icon does not display to students for published feedback unless a number is entered in Turnitin.
    As a workaround, enter a number directly in the GradeMark.
  3. Turnitin-enabled Group Assignment folder – only the student who submitted can view the originality report.
  4. If Allow submission of any file type is used, originality report is generated with 0% for unsupported Turnitin format (e.g. PNG format).

 

Turnitin Known Issues

Turnitin Known Issues 2

CHECKING PLAGIARISM
Turnitin Overview
‘Turnitin’ is software that has been integrated with CloudDeakin to detect text in assignment submissions that may not be original. The new Turnitin Feedback Studio interface allows teaching staff to view the Originality Report and the GradeMark results at the same time, and toggle between the two.

A comparison video between Turnitin Classic and Turnitin Feedback Studio:

Turnitin generates an ‘originality report’ that sets out the quantity and source of any text that is matched with other sources in the Turnitin database. Text submitted to Turnitin is checked against:

  • over 60 billion webpages – both current and archived versions
  • academic journals
  • many ‘online classic’ texts and some textbooks
  • papers submitted by other students anywhere in the world where Turnitin submission has been used – including submissions from previous trimesters.

Known Issues

Note: New file formats and sizes for submission for students (PowerPoint and Excel documents can now be submitted, with file size not exceeding 40 MB).

 

Overview of Feedback Studio
Feedback Studio
Create a Turnitin Assignment

Create an Assignment

  1. Click on Assessments and then click on Assignments link in the Navigation bar.
  2. Click New Assignment Folder. Enter the Name for the assignment.
  3. Choose the Folder Type as being either Individual assignment submission or group assignment submission.
  4. Choose a Category for the assignment from the dropdown menu (if needed).
  5. Select a Grade Item for the assignment from the dropdown menu if needed (See Grades for more information).
  6. Enter the assignment score under the Out of textbox.
  7. Under the Student View Preview, select how you would like your students to view their grade once released. You have three options: Points grade, Grade scheme symbol and Grade scheme colour. Whatever you enter in the Out of option will also be reflected in Turnitin GradeMark i.e. 10 points set in D2L will also allow 10 points to be entered in GradeMark. If nothing is entered, GradeMark will default to out of 100.
  8. Add Rubric for the assignment from the dropdown menu if needed (See Rubrics for more information).
  9. Add any Custom Instructions that you wish to provide to students.
  10. Under Portfolio Artefacts, tick the box, Allow users to add this assignment to their Portfolio.
  11. Under Submission Options, you can choose the Files allowed per submission (unlimited or one file per submission); and types of Submissions (Keep all submissions, Overwrite submissions, Only one submission allowed).
  12. Click Save.
  13. Click the Restrictions tab.
  14. Select the appropriate Availability:
    • Has Start Date: use this option if you do not want students to access a folder before the specified date.
    • Has Due Date: use this option to set the actual due date of the assignment.
    • Has End Date: use this option if you want to stop students from submitting assignments after a due date.
  15. Click Save.
  16. If you have any Release Conditions, add them here.
  17. Click Save.
  18. Click on the Objectives tab.
  19. Here you can add any Associated Learning Objectives.
  20. Click Save.
  21. Click on the Turnitin tab.
  22. Select Enable Turnitin for this folder.
  23. Under GradeMark, you can change the date available for the feedback release date in Turnitin.
    Note: GradeMark availability must be set to a date after the student’s grades and feedback are released. Having it set too early, students may be able to see their feedback before the assessments are finished. If the date is set too late, they may not be able to see their GradeMark feedback when their assignment grade is released.
  24. Click Save.
  25. Click More Options in Turnitin.
  26. From the pop-up window, click on Optional Settings.
  27. You must select Institution paper repository for Submission settings.
    Note: If you are creating assignment folder for students to check their draft work, ensure that you use Do not store the submitted papers.
  28. Under the option Compare against, ensure that you have selected all options.
  29. With Similarity Report, select Generate reports immediately (students cannot resubmit).
  30. If you wish to reuse the settings, select Save these settings for future use.
  31. Click Submit.
  32. You can now close the pop-up window.
  33. Click Save and Close to complete the process.

Add Turnitin Features

  1. Click on the Turnitin tab.
  2. Select Enable Turnitin for this folder.
  3. Under GradeMark, you can change the date available for the feedback release date in Turnitin. Note: GradeMark availability must be set to a date after the student’s grades and feedback are released. Having it set too early, students may be able to see their feedback before the assessments are finished. If the date is set too late, they may not be able to see their GradeMark feedback when their assignment grade is released.
  4. Click Save.
  5. Click More Options in Turnitin.
  6. From the pop-up window, click on Optional Settings.
  7. You must select Institution paper repository for Submission settings. Note: If you are creating assignment folder for students to check their draft work, ensure that you use Do not store the submitted papers.
  8. Under the option Compare against, ensure that you have selected all options.
  9. With Similarity Report, select Generate reports immediately (students cannot resubmit).
  10. If you wish to reuse the settings, select Save these settings for future use.
  11. Click Submit.
  12. You can now close the pop-up window.
  13. Click Save and Close to complete the process.
View a Similarity Report (Unit Chair)
  1. Click on Assessments and then click on Assignments link in the Navigation bar.
  2. Click on the title of the folder that you wish to view.
  3. While the assignment is being processed, the words in-progress will be displayed. When the files have been processed, an image with a % will appear next to each submitted assignment. Dropbox Percent
  4. Click on the coloured square to load the Similarity Report.
  5. A webpage will open requesting that users agree to the Turnitin Terms of Reference.
  6. A 9-step tutorial will pop-up which outlines the functions of Turnitin Feedback Studio. Click Close.
  7. The Similarity Report will be generated and displayed within 24 hours. The highlighted text that matches text elsewhere.

Use QuickMark Manager in Turnitin
 

 

 

 

 

For more information, refer to the QuickMark Manager guide.

 

Known Issues
  1. For Turnitin-enabled Assignment submission folders, the due date in Turnitin is different that the due date set in the Assignment submission folder in CloudDeakin.
  2. For Assignment folders that have the Turnitin integration enabled and use GradeMark, the GradeMark icon does not display to students for published feedback unless a number is entered in Turnitin.
    As a workaround, enter a number directly in the GradeMark.
  3. Turnitin-enabled Group Assignment folder – only the student who submitted can view the originality report.
  4. If Allow submission of any file type is used, originality report is generated with 0% for unsupported Turnitin format (e.g. PNG format).

 

Turnitin Known Issues

Turnitin Known Issues 2

THE ASSIGNMENT GRADER
Assignment Grader Overview
Assignment Grader 2.29.1 app which allows you to mark your submissions using your iPad offline and synchronise your graded assignments when you are online.

Note: This app is free of charge. The Assignment Grader is currently not integrating with TurnItIn. Hence, you will not be able to see the originality report and use GradeMark. The app is also not integrating with Portfolio, thus submissions of artefacts will not be available.

Mobile Supported

Download the Assignment Grader
  1. Download the Assignment Grader app from the App Store.
  2. On the login screen, tap Log into D2L Online Courses.
  3. Enter https://d2l.deakin.edu.au as the web address.
  4. Tap Connect.
  5. Enter your Deakin username and password. Then, tap Log in.
  6. You will receive confirmation message to access your information, tap Continue.
  7. If you are using this app for the first time, tap Create a new EduDentity account to create EduDentity account.
  8. If you already have an EduDentity account, tap Connect to an existing EduDentity. Enter your Email and Password.
  9. The Assignment Grader will now sync with your assignments.
Mark with the Assignment Grader
  1. Under the Course tab, scroll to the unit site that you would like to grade your submissions.
  2. Tap the Download icon next to the assignment title to download all the submissions to work offline. The Downloaded tab at the bottom of the app shows you all the assignment folders you have downloaded.
  3. Tap on the title of the assignment to see a list of submissions.
  4. Tap on the student’s name to grade the submission.
  5. Tap on the > icon on the left hand side to see when the assignment was submitted along with additional files, and messages from the student.
  6. Tap on the < icon on the right hand side to provide feedback and score.
  7. You can annotate the assignment when grading. You can draw, highlight, insert notes, underline and strikethrough.
  8. Enter a score if you have a grade item attach to the assignment.
  9. If you have attached rubric to your assignment, tap on the rubric icon to access using rubric. Tap on the appropriate performance level for each criterion. When done, tap on Save and Record.
  10. You can also record your voice and video to provide feedback to students. Video capability is not available on iPad 1. Tap on either Audio or Videoand then tap on Record button to start recording. When done, tap on the Record button to stop recording. Tap on Attach Feedback to attach your recording.
  11. Once you have graded all your submissions, tap on Publish all icon to publish all your feedback and grades.
THE ASSIGNMENT GRADER
Assignment Grader Overview
Assignment Grader 2.29.1 app which allows you to mark your submissions using your iPad offline and synchronise your graded assignments when you are online.

Note: This app is free of charge. The Assignment Grader is currently not integrating with TurnItIn. Hence, you will not be able to see the originality report and use GradeMark. The app is also not integrating with Portfolio, thus submissions of artefacts will not be available.

Mobile Supported

Download the Assignment Grader
  1. Download the Assignment Grader app from the App Store.
  2. On the login screen, tap Log into D2L Online Courses.
  3. Enter https://d2l.deakin.edu.au as the web address.
  4. Tap Connect.
  5. Enter your Deakin username and password. Then, tap Log in.
  6. You will receive confirmation message to access your information, tap Continue.
  7. If you are using this app for the first time, tap Create a new EduDentity account to create EduDentity account.
  8. If you already have an EduDentity account, tap Connect to an existing EduDentity. Enter your Email and Password.
  9. The Assignment Grader will now sync with your assignments.
Mark with the Assignment Grader
  1. Under the Course tab, scroll to the unit site that you would like to grade your submissions.
  2. Tap the Download icon next to the assignment title to download all the submissions to work offline. The Downloaded tab at the bottom of the app shows you all the assignment folders you have downloaded.
  3. Tap on the title of the assignment to see a list of submissions.
  4. Tap on the student’s name to grade the submission.
  5. Tap on the > icon on the left hand side to see when the assignment was submitted along with additional files, and messages from the student.
  6. Tap on the < icon on the right hand side to provide feedback and score.
  7. You can annotate the assignment when grading. You can draw, highlight, insert notes, underline and strikethrough.
  8. Enter a score if you have a grade item attach to the assignment.
  9. If you have attached rubric to your assignment, tap on the rubric icon to access using rubric. Tap on the appropriate performance level for each criterion. When done, tap on Save and Record.
  10. You can also record your voice and video to provide feedback to students. Video capability is not available on iPad 1. Tap on either Audio or Videoand then tap on Record button to start recording. When done, tap on the Record button to stop recording. Tap on Attach Feedback to attach your recording.
  11. Once you have graded all your submissions, tap on Publish all icon to publish all your feedback and grades.
RUBRICS
Overview
Rubrics are an assessment marking tool that can be used for determining a grade and or to evaluate Competencies, Activities and Portfolio items.

 

Rubrics enable the evaluation of an activity or item based on a predefined set of criteria. They can help ensure that activities and items are evaluated fairly and consistently by one person or by a team of markers.

There are two types of rubrics:

  • Holistic rubrics: These are single criteria rubrics used to assess students’ overall achievement on an activity or item based on predefined achievement levels.
  • Analytic rubrics: These are two-dimensional rubrics with levels of achievement as columns and assessment criteria as rows. These allow you to assess students’ achievements based on multiple criteria using a single rubric. You can assign different weights (value) to different criteria and include an overall achievement by totalling the criteria. Analytic rubrics allow you to evaluate an assessment (via Assignments). Rubrics may also be used to evaluate a Competencies activity or Portfolio item based on more than one criterion in a single rubric.

The overall score determines whether the activity is achieved.

Create an Analytic Rubric
  1. Click on Setup on the navigation bar.
  2. Click on Rubrics under the 'Assessment' heading.
  3. Click New Rubric in the top tool menu of the Rubric List page.
  4. Enter a Name and Description.
  5. Select Analytic in the rubric Type dropdown box.
  6. Select Points, Custom Points or No Score from the Scoring dropdown menu.
  7. Enter the Criterion and Level details, click on '+ Add Criterion' as required.
  8. Enter point information under the Levels in the top row.
  9. Enter feedback and point details in the 'Overall Score' section.
  10. Click on 'Options' to display additional options.
  11. Choose the relevant options for Rubric Visibility and Score Visibility.
  12. Ensure that both boxes of Competencies and Portfolio are checked to allow associations.
  13. Add a description if required.
  14. Click on the 'Close' button.
    Note: You cannot associate a rubric with an assessment, a Competencies activity or Portfolio item until its status is set to published.
Link Rubrics to Assessment Items
  1. Do one of the following:
    • An assignment activity: On the main Assignment folder page, click on Edit Assignment folder from the context menu of the assignment you wish to edit.
    • A quiz activity: On the main Quizzes page, click the name of the quiz.
    • A grade item: From the Manage Grades area, click the name of the grade item.
    • A discussion topic: It is best to link a discussion rubric to the grade item for the topic rather than the topic itself.
  2. Click the Add Rubrics button.
  3. Select the Rubric you want to use from the list. Then select Add Selected.
  4. Click Save.
RUBRICS
Overview
Rubrics are an assessment marking tool that can be used for determining a grade and or to evaluate Competencies, Activities and Portfolio items.

Rubrics enable the evaluation of an activity or item based on a predefined set of criteria. They can help ensure that activities and items are evaluated fairly and consistently by one person or by a team of markers.

There are two types of rubrics:

  • Holistic rubrics: These are single criteria rubrics used to assess students’ overall achievement on an activity or item based on predefined achievement levels.
  • Analytic rubrics: These are two-dimensional rubrics with levels of achievement as columns and assessment criteria as rows. These allow you to assess students’ achievements based on multiple criteria using a single rubric. You can assign different weights (value) to different criteria and include an overall achievement by totalling the criteria. Analytic rubrics allow you to evaluate an assessment (via Assignments). Rubrics may also be used to evaluate a Competencies activity or Portfolio item based on more than one criterion in a single rubric.

The overall score determines whether the activity is achieved.

Guides

Create an Analytic Rubric

  1. Click on Setup on the navigation bar.
  2. Click on Rubrics.
  3. Click New Rubric in the top tool menu of the Rubric List page.
  4. Enter a Name and Description.
  5. Select Analytic in the rubric Type dropdown box.
  6. Enter how many achievement levels you want the rubric to have in the Initial # of Levels field.
  7. Enter how many criteria you want to break your evaluation down by in the Initial # of Criteria field.
  8. Select Text Only, Points or Custom Points for the scoring method.
  9. Ensure that both boxes of Competencies and Portfolio are checked to allow associations.
  10. Click Save.
  11. Click the Levels and Criteria tab on the Edit Rubric page.
  12. Click the context menu of Criteria and select Edit Criteria Group.
  13. Make changes to all the criteria, level names and score (not available in custom points). You can also make changes to Criteria Group Name.
    Note: Use criteria groups to divide your criteria into subsections.
  14. Click Save.
  15. Click on the context menu of the criteria and select Edit Criterion.
  16. Enter a Description of what is required to achieve the level for each criterion.
    Note: Achievement level descriptions help evaluators determine which level best reflects a student’s achievement. The more detailed your descriptions are, the more consistent evaluations will be.
  17. Enter any standard Feedback that you want to be communicated to students who achieve the level for each criterion. Standard feedback is an easy way to communicate a rubric’s evaluation methodology to the people being evaluated and to help prepare them for future rubric evaluations.
  18. If you are creating an analytic rubric that uses custom points, you may enter a different score (points) for each criterion.
  19. Click Save.
  20. Repeat step 13 to 17 for all criteria.
  21. Click Properties tab.
  22. When you have finished creating your rubric, change the Status to Published to indicate that it is complete.
    Note: You cannot associate a rubric with an assessment, a Competencies activity or Portfolio item until its status is set to published.

Link Rubrics to Assessment Items

  1. Do one of the following:
    • An assignment activity: On the main Assignment folder page, click on Edit Assignment folder from the context menu of the assignment you wish to edit.
    • A quiz activity: On the main Quizzes page, click the name of the quiz.
    • A grade item: From the Manage Grades area, click the name of the grade item.
    • A discussion topic: It is best to link a discussion rubric to the grade item for the topic rather than the topic itself.
  2. Click the Add Rubrics button.
  3. Select the Rubric you want to use from the list. Then select Add Selected.
  4. Click Save.

CHECKLISTS

Checklists Overview

A Checklist is a way to highlight important or required assignments, readings or other items to complete by your students. A Checklist may list all the items which need to be completed immediately or may have items appear sequentially once other items are completed.
So, things like assignments, essential readings, learning activities or other tasks that you deem necessary for learning engagement could be included in this tool. A checklist may list all the items needed to complete a unit or may have them appear chronologically once other items are completed.

Each checklist contains one or more categories, in which checklist items are organised. For example, you might have an “Assignments” checklist with categories for written assignments and quizzes, both of which could have multiple items that your students need to complete.

Mobile Not Supported

Create and Preview Checklists

Create a Checklist

  1. Click on Setup on your unit navigation bar.
  2. Under Assessment, click on Checklists link.
  3. On the Checklists page, click on New button.
  4. Type a Name for the new checklist.
  5. You can type an optional Description to identify what the checklist contains.
  6. Select the Open this checklist in a new window when viewed check box, if you want the checklist to open in a new window when users access it. By default, checklists open in the current window.
  7. Click Save. The Edit Checklist page displayed.
  8. On the Edit Checklist page, click New Category on the top tool menu.
  9. On the New Category page, type a Name and, if you want, a Description for the new category.
  10. Click Save to save the new category or Save and New to create another new category.
  11. On the Edit Checklist page, click New Item on the top tool menu.
  12. On the New Item page, select a category for the item in the Category drop-down list.
    Note: Each item must belong to a category.
  13. Type a Name and, if you want, type a Description.
  14. Set a due date by selecting the Due Date check box and selecting the appropriate date and time.
  15. Select the Display in Calendar check box to make the item visible in the Calendar for students.
  16. Click Save.
  17. Repeat step 8 to 16 for all the items and categories.
  18. When done, click Save.

Reorder Checklists

  1. On the Checklists page, click More Actions and select Reorder on the top tool menu.
  2. Change the values in the Sort Order drop-down lists for the checklists.
  3. Click Save.

Preview a Checklist

On the Checklists page, click the Actions button and select Preview in new window next to the name of the checklist that you want to preview.

You can also click the Actions button and select Preview next to the name of the checklist on the Edit Checklist page.

 

Edit and Delete Categories and Items

Edit Category or Item

  1. On the Checklists page, select the checklist from which you want to edit a category or item.
  2. On the Edit Checklists page, click on the category or item you want to edit.
  3. On the page, make the changes you want to the Name and Description.
  4. When done, click Save.

Edit Multiple Categories or Items

  1. On the Checklists page, select the checklist from which you want to edit.
  2. On the Edit Checklist page, select the categories or items you want to edit.
  3. Click the Edit icon at the top or bottom of the Categories/Items list.
  4. On the Edit Multiple Items page, make the changes you want to the categories or items.
  5. Click Save.

Reorder Categories or Items

  1. On the Checklists page, click the checklist within which you want to reorder categories or items.
  2. On the Edit Checklist page, click Reorder on the top tool menu.
  3. Change the values in the Sort Order drop-down lists for the categories or items.
  4. Click Save.

Delete a Category or Item

  1. On the Checklists page, select the checklist from which you want to delete a category or item.
  2. On the Edit Checklist page, select the check box beside the category or item you want to delete.
  3. Click the Delete icon at the top or bottom of the list.
  4. Note: Deleting a category will delete all the items under this category.
Use Release Conditions
  1. On the Checklists page, click on the link to the checklist you want to add release conditions to.
  2. On the Edit Checklist page, click the Restrictions tab.
  3. Click Create and Attach to create a new release condition and attach it to the checklist, or click Attach Existing if you already have a release condition that you want to attach to the checklist.
  4. Choose whether access to the checklist is dependent on meeting all or any of your conditions.
  5. Click Save. The checklist is now available to users based on the conditions that you define.

CHECKLISTS

Checklists Overview

A Checklist is a way to highlight important or required assignments, readings or other items to complete by your students. A Checklist may list all the items which need to be completed immediately or may have items appear sequentially once other items are completed.
So, things like assignments, essential readings, learning activities or other tasks that you deem necessary for learning engagement could be included in this tool. A checklist may list all the items needed to complete a unit or may have them appear chronologically once other items are completed.

Each checklist contains one or more categories, in which checklist items are organised. For example, you might have an “Assignments” checklist with categories for written assignments and quizzes, both of which could have multiple items that your students need to complete.

Mobile Not Supported

Create and Preview Checklists

Create a Checklist

  1. Click on Setup on your unit navigation bar.
  2. Under Assessment, click on Checklists link.
  3. On the Checklists page, click on New button.
  4. Type a Name for the new checklist.
  5. You can type an optional Description to identify what the checklist contains.
  6. Select the Open this checklist in a new window when viewed check box, if you want the checklist to open in a new window when users access it. By default, checklists open in the current window.
  7. Click Save. The Edit Checklist page displayed.
  8. On the Edit Checklist page, click New Category on the top tool menu.
  9. On the New Category page, type a Name and, if you want, a Description for the new category.
  10. Click Save to save the new category or Save and New to create another new category.
  11. On the Edit Checklist page, click New Item on the top tool menu.
  12. On the New Item page, select a category for the item in the Category drop-down list.
    Note: Each item must belong to a category.
  13. Type a Name and, if you want, type a Description.
  14. Set a due date by selecting the Due Date check box and selecting the appropriate date and time.
  15. Select the Display in Calendar check box to make the item visible in the Calendar for students.
  16. Click Save.
  17. Repeat step 8 to 16 for all the items and categories.
  18. When done, click Save.

Reorder Checklists

  1. On the Checklists page, click More Actions and select Reorder on the top tool menu.
  2. Change the values in the Sort Order drop-down lists for the checklists.
  3. Click Save.

Preview a Checklist

On the Checklists page, click the Actions button and select Preview in new window next to the name of the checklist that you want to preview.

You can also click the Actions button and select Preview next to the name of the checklist on the Edit Checklist page.

 

Edit and Delete Categories and Items

Edit Category or Item

  1. On the Checklists page, select the checklist from which you want to edit a category or item.
  2. On the Edit Checklists page, click on the category or item you want to edit.
  3. On the page, make the changes you want to the Name and Description.
  4. When done, click Save.

Edit Multiple Categories or Items

  1. On the Checklists page, select the checklist from which you want to edit.
  2. On the Edit Checklist page, select the categories or items you want to edit.
  3. Click the Edit icon at the top or bottom of the Categories/Items list.
  4. On the Edit Multiple Items page, make the changes you want to the categories or items.
  5. Click Save.

Reorder Categories or Items

  1. On the Checklists page, click the checklist within which you want to reorder categories or items.
  2. On the Edit Checklist page, click Reorder on the top tool menu.
  3. Change the values in the Sort Order drop-down lists for the categories or items.
  4. Click Save.

Delete a Category or Item

  1. On the Checklists page, select the checklist from which you want to delete a category or item.
  2. On the Edit Checklist page, select the check box beside the category or item you want to delete.
  3. Click the Delete icon at the top or bottom of the list.
  4. Note: Deleting a category will delete all the items under this category.
Use Release Conditions
  1. On the Checklists page, click on the link to the checklist you want to add release conditions to.
  2. On the Edit Checklist page, click the Restrictions tab.
  3. Click Create and Attach to create a new release condition and attach it to the checklist, or click Attach Existing if you already have a release condition that you want to attach to the checklist.
  4. Choose whether access to the checklist is dependent on meeting all or any of your conditions.
  5. Click Save. The checklist is now available to users based on the conditions that you define.

GRADE BOOK

The Grade Book
The grade book lets you set up your evaluation and assessment.

From the grade book you control the grading formula used to calculate grades; what projects, assignments and tests are graded; how grade items are associated with other tools; and when grades are released to students and what information they see. Before you create a grade book, you should be familiar with the concepts the tool uses.

A grade book is a list of items on which you evaluate students’ performance. Grade items can include any type of assessments. Together, the items in a grade book represent student work evaluated or assessed in the unit. Before you can use the Grades tool you must set up a grade book.

Before you set up a grade book in the Learning Environment you should know:

  • what grade items you plan to use to evaluate students
  • how much each grade item should be worth
  • how you want grade items to be evaluated
  • how you want to calculate a cumulative or final grade.

Although you can adjust your grade book later, making changes to how the grade book is structured or calculated after students’ grades have been entered can significantly change your data. Use the Setup Wizard to assist you in setting up the grade book.

GRADE BOOK

The Grade Book
The grade book lets you set up your evaluation and assessment.

From the grade book you control the grading formula used to calculate grades; what projects, assignments and tests are graded; how grade items are associated with other tools; and when grades are released to students and what information they see. Before you create a grade book, you should be familiar with the concepts the tool uses.

A grade book is a list of items on which you evaluate students’ performance. Grade items can include any type of assessments. Together, the items in a grade book represent student work evaluated or assessed in the unit. Before you can use the Grades tool you must set up a grade book.

Before you set up a grade book in the Learning Environment you should know:

  • what grade items you plan to use to evaluate students
  • how much each grade item should be worth
  • how you want grade items to be evaluated
  • how you want to calculate a cumulative or final grade.

Although you can adjust your grade book later, making changes to how the grade book is structured or calculated after students’ grades have been entered can significantly change your data. Use the Setup Wizard to assist you in setting up the grade book.

SETUP WIZARD

Step 1: Choose Grading System
  1. Click on Assessments and then click on Grades.
  2. In the Grades page, click on Setup Wizard then select Start.
  3. Choose Grading System
  • Weighted grade: Under a Weighted system, grade categories are required and each category is assigned a weight as a percentage of the final grade. Grade items are assigned a weight as a percentage of their parent category (or of the final grade if they have no parent category). The grades tool will show warnings on the screen if the categories/items do not add up to 100 per cent. You can ignore these warnings and operate your grades tool without a total weight of 100 per cent. Keep in mind, however, that final grades will be calculated with the assumption that the total equals 100 per cent.
  • Point grade: A Point system is the simplest Grade System for students and teaching staff. Under a points system, grade items are given a value in points. Categories are not required in a point system. If you do use Categories to group your grade items, the Categories are then calculated by the sum of the points of their child items. The final or cumulative grade becomes the total number of points of all the grade items.
  • Formula grade: Under a Formula system, items are given a points-value then a custom-defined formula determines how they contribute to the calculated final grade. This option can be difficult to use and should only be used when the simpler options cannot fulfil your requirements. Occasionally the Formula Editor will use parenthesis that are not displayed in the Editor, but will be placed in the Final Grades Properties page (so make sure to double check when troubleshooting).
Step 2: Final Grade Released
The type of final grade to release determines whether the students see a cumulative grade throughout the teaching period or only an adjusted grade at the end of the teaching period.

  • Calculated Final Grade: The final grade or cumulative grade calculated by the grade book.
  • Adjusted Final Grade: A modified or adjusted final grade entered manually by you.
Step 3: Grade Calculations
The grade calculations step provides additional choices for calculating students’ grades. It allows you to decide how you want to calculate ungraded items and whether you want to maintain users’ final grades up to date automatically.

  • Drop ungraded items: Grade items that you have not entered grades for are not counted towards students’ final grades. They are ignored in the final grade calculation. Select this option if you plan to make students’ grades available to them before the end of the course. Assign a grade of 0 (zero) for any grade work that is not submitted so that the assignment is included in the overall calculation.
  • Treat ungraded items as 0: Grade items that you have not entered grades for count as 0 towards students’ final grades. Select this option if you leave grade items blank because no work was submitted and you don’t want to manually change the grades to 0.
    Note: If you add new items to the grade book later, users receive a 0 until you update their score.
  • Automatically keep final up to date: If you select this option, final grades are automatically adjusted after changing a grade item. If you do not select this option, you must instruct the grade book when to recalculate final grades.
    Tip: Turn this option off to reduce page reload times for large classes.
Step 4: Choose Default Grade Scheme
A grade scheme is a way of organising students’ performances on grade items into levels of achievement. A grade scheme can include any number of achievement levels. Each achievement level has its own range of acceptable grades and a symbol, such as a numeric value, letter or text description to represent it.

  • Percentage: Total points divided by total possible points = 100%, 90%, 80%, etc.
  • Letter: F, D, C, B, A, A+.
  • Text: Below Expectations, Meets Expectations, Exceeds Expectations.
Step 5: Manage View Display Options
Enter the number of decimal places to be displayed for the grades.

Step 6: Submission View Display Options
You can set whether students see their grades as point values, percentages, or scheme levels and whether they can see the calculation method (logic) behind their final grade.

  • Points grade: Releasing the points grade to a student shows them the value a grade item was marked out of and their score, e.g. 6/10.
  • Weighted grade: Releasing the weighted grade to a student shows them how much the grade item is worth in relation to its category or the final grade, e.g. 3/5 (for a student who scored 60% on a grade item worth 50% of a category worth 10% of the final grade).
    Note: This option is only available if you chose the weighted grading system in step 2.
  • Grade scheme symbol: Releasing the grade scheme symbol to a student shows them the scheme level they received on a grade item, e.g. ‘Good’.
  • Grade scheme colour: Releasing the grade scheme colour shows a student the colour associated with the scheme level they received.
  • Number of decimals to display: Controls the number of decimal places a student sees in the Grade Book. The default value is 2 and the maximum value is 5.
    Note: This option only changes how many decimals display. It does not control how many decimals the Grades tool rounds to when calculating grades.
  • Number of characters to display for Text items: Controls the number of characters a student sees for a text item. When setting this value you should try to find a balance between presenting enough information for users to recognize the Text item and keeping the item concise, so that it displays clearly. The default value is 15 and the maximum value is 50.
  • Display final grade calculation to users: Displaying the final grade calculation to a student allows them to view how their final grade was calculated. They can see which grade items contributed to their final grade and how much; which grade items were bonus grades; and whether their grade was adjusted.
Step 7: Grades Setup Summary
The final step summarises the choices you made while setting up your grade book. If you change your mind on any of the choices, click the Back button to return to the step and adjust it. Clicking Finish on this page completes the set up process and takes you to a Manage Grade screen where you will see a list of options for continuing work in the Grades tool:

  • Create a New Grade Category
  • Create a New Grade Item
  • Import Grades
  • Create a New Grade Scheme
  • Manage Grade Items and Categories
  • Enter Grades.

SETUP WIZARD

Step 1: Choose Grading System
  1. Click on Assessments and then click on Grades.
  2. In the Grades page, click on Setup Wizard then select Start.
  3. Choose Grading System
  • Weighted grade: Under a Weighted system, grade categories are required and each category is assigned a weight as a percentage of the final grade. Grade items are assigned a weight as a percentage of their parent category (or of the final grade if they have no parent category). The grades tool will show warnings on the screen if the categories/items do not add up to 100 per cent. You can ignore these warnings and operate your grades tool without a total weight of 100 per cent. Keep in mind, however, that final grades will be calculated with the assumption that the total equals 100 per cent.
  • Point grade: A Point system is the simplest Grade System for students and teaching staff. Under a points system, grade items are given a value in points. Categories are not required in a point system. If you do use Categories to group your grade items, the Categories are then calculated by the sum of the points of their child items. The final or cumulative grade becomes the total number of points of all the grade items.
  • Formula grade: Under a Formula system, items are given a points-value then a custom-defined formula determines how they contribute to the calculated final grade. This option can be difficult to use and should only be used when the simpler options cannot fulfil your requirements. Occasionally the Formula Editor will use parenthesis that are not displayed in the Editor, but will be placed in the Final Grades Properties page (so make sure to double check when troubleshooting).
Step 2: Final Grade Released
The type of final grade to release determines whether the students see a cumulative grade throughout the teaching period or only an adjusted grade at the end of the teaching period.

  • Calculated Final Grade: The final grade or cumulative grade calculated by the grade book.
  • Adjusted Final Grade: A modified or adjusted final grade entered manually by you.
Step 3: Grade Calculations
The grade calculations step provides additional choices for calculating students’ grades. It allows you to decide how you want to calculate ungraded items and whether you want to maintain users’ final grades up to date automatically.

  • Drop ungraded items: Grade items that you have not entered grades for are not counted towards students’ final grades. They are ignored in the final grade calculation. Select this option if you plan to make students’ grades available to them before the end of the course. Assign a grade of 0 (zero) for any grade work that is not submitted so that the assignment is included in the overall calculation.
  • Treat ungraded items as 0: Grade items that you have not entered grades for count as 0 towards students’ final grades. Select this option if you leave grade items blank because no work was submitted and you don’t want to manually change the grades to 0.
    Note: If you add new items to the grade book later, users receive a 0 until you update their score.
  • Automatically keep final up to date: If you select this option, final grades are automatically adjusted after changing a grade item. If you do not select this option, you must instruct the grade book when to recalculate final grades.
    Tip: Turn this option off to reduce page reload times for large classes.
Step 4: Choose Default Grade Scheme
A grade scheme is a way of organising students’ performances on grade items into levels of achievement. A grade scheme can include any number of achievement levels. Each achievement level has its own range of acceptable grades and a symbol, such as a numeric value, letter or text description to represent it.

  • Percentage: Total points divided by total possible points = 100%, 90%, 80%, etc.
  • Letter: F, D, C, B, A, A+.
  • Text: Below Expectations, Meets Expectations, Exceeds Expectations.
Step 5: Manage View Display Options
Enter the number of decimal places to be displayed for the grades.

Step 6: Submission View Display Options
You can set whether students see their grades as point values, percentages, or scheme levels and whether they can see the calculation method (logic) behind their final grade.

  • Points grade: Releasing the points grade to a student shows them the value a grade item was marked out of and their score, e.g. 6/10.
  • Weighted grade: Releasing the weighted grade to a student shows them how much the grade item is worth in relation to its category or the final grade, e.g. 3/5 (for a student who scored 60% on a grade item worth 50% of a category worth 10% of the final grade).
    Note: This option is only available if you chose the weighted grading system in step 2.
  • Grade scheme symbol: Releasing the grade scheme symbol to a student shows them the scheme level they received on a grade item, e.g. ‘Good’.
  • Grade scheme colour: Releasing the grade scheme colour shows a student the colour associated with the scheme level they received.
  • Number of decimals to display: Controls the number of decimal places a student sees in the Grade Book. The default value is 2 and the maximum value is 5.
    Note: This option only changes how many decimals display. It does not control how many decimals the Grades tool rounds to when calculating grades.
  • Number of characters to display for Text items: Controls the number of characters a student sees for a text item. When setting this value you should try to find a balance between presenting enough information for users to recognize the Text item and keeping the item concise, so that it displays clearly. The default value is 15 and the maximum value is 50.
  • Display final grade calculation to users: Displaying the final grade calculation to a student allows them to view how their final grade was calculated. They can see which grade items contributed to their final grade and how much; which grade items were bonus grades; and whether their grade was adjusted.
Step 7: Grades Setup Summary
The final step summarises the choices you made while setting up your grade book. If you change your mind on any of the choices, click the Back button to return to the step and adjust it. Clicking Finish on this page completes the set up process and takes you to a Manage Grade screen where you will see a list of options for continuing work in the Grades tool:

  • Create a New Grade Category
  • Create a New Grade Item
  • Import Grades
  • Create a New Grade Scheme
  • Manage Grade Items and Categories
  • Enter Grades.

MANAGE GRADES

Hide a Grade Item
  1. Click on Assessments then click on Grades from the navigation bar.
  2. From the Manage Grades page, click on the grade item that you wish to hide.
  3. Click on the Restrictions tab.
  4. Select Hide this grade item.
  5. Click Save and Close.
Import and Export Grades

Export Grades

Use this function to get a list of students’ grades in CSV or Excel format.

  1. Click on Assessments then click on Grades from the navigation bar.
  2. Click on Enter Grades.
  3. Click on ExportGrades.
  4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
  5. Under the Key Field, select either Org Defined ID or Username or Both.
    Note: Org Defined ID is the Student ID.
  6. Select the Grade Values that you wish to use.
  7. Under the Grade Item, select the grades that you wish to export.
  8. Click on Export to CSV or Export to Excel.
  9. From the pop-up window, click on the file name to open the file.

Import Grades

It is highly recommend that you use the export function to export a copy of the Classlist before you enter grades. Please ensure that your file is in the correct format before importing grades. The file can either be CSV or TXT format.

  1. Click on Assessments then click on Grades from the navigation bar.
  2. Click on Enter Grades.
  3. Click on ImportGrades.
  4. Click on Browse and select the file. Then, click on Open.
  5. Tick the box of Item Creation if you wish to create new grade item.
  6. Click Continue.
  7. In Step 2, click Continue.
  8. In Step 3, click Import.

Export group and section information

  1. Click on Assessments then click on Grades from the navigation bar.
  2. Click on Enter Grades.
  3. Click on ExportGrades.
  4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
  5. Under the Key Field, select either Org Defined ID or Username or Both.
    Note: Org Defined ID is the Student ID.
  6. Select the Section Membership and/or Group Membership that you wish to export.
  7. Click on Export to CSV or Export to Excel.
  8. From the pop-up window, click on the file name to open the file.

MANAGE GRADES

Hide a Grade Item
  1. Click on Assessments then click on Grades from the navigation bar.
  2. From the Manage Grades page, click on the grade item that you wish to hide.
  3. Click on the Restrictions tab.
  4. Select Hide this grade item.
  5. Click Save and Close.
Import and Export Grades

Export Grades

Use this function to get a list of students’ grades in CSV or Excel format.

  1. Click on Assessments then click on Grades from the navigation bar.
  2. Click on Enter Grades.
  3. Click on ExportGrades.
  4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
  5. Under the Key Field, select either Org Defined ID or Username or Both.
    Note: Org Defined ID is the Student ID.
  6. Select the Grade Values that you wish to use.
  7. Under the Grade Item, select the grades that you wish to export.
  8. Click on Export to CSV or Export to Excel.
  9. From the pop-up window, click on the file name to open the file.

Import Grades

It is highly recommend that you use the export function to export a copy of the Classlist before you enter grades. Please ensure that your file is in the correct format before importing grades. The file can either be CSV or TXT format.

  1. Click on Assessments then click on Grades from the navigation bar.
  2. Click on Enter Grades.
  3. Click on ImportGrades.
  4. Click on Browse and select the file. Then, click on Open.
  5. Tick the box of Item Creation if you wish to create new grade item.
  6. Click Continue.
  7. In Step 2, click Continue.
  8. In Step 3, click Import.

Export group and section information

  1. Click on Assessments then click on Grades from the navigation bar.
  2. Click on Enter Grades.
  3. Click on ExportGrades.
  4. If you wish to export only a certain sections or groups, click on the drop-down list of All users and click Apply. Select the sections or groups and click Apply.
  5. Under the Key Field, select either Org Defined ID or Username or Both.
    Note: Org Defined ID is the Student ID.
  6. Select the Section Membership and/or Group Membership that you wish to export.
  7. Click on Export to CSV or Export to Excel.
  8. From the pop-up window, click on the file name to open the file.

PORTFOLIO OVERVIEW

Overview

Portfolio is a personal portfolio tool for storing, organising, reflecting on and sharing items that represent your learning. You may create and include documents, graphics, audio files, videos, presentations, unit work, etc. that demonstrate your development or mastery in a certain area.

You decide what items you want to include in your portfolio, how you want to organise them, and who you want to share them with. When you share items with your peers, lecturers, tutors, potential employers, etc. you may give them permission to view specific items, edit items, see or add comments and see or add assessments depending on what type of feedback you want.

To access your Portfolio click on Tools then click on Portfolio link on the top Navbar.

Ideas

Some ideas on how to use Portfolio in teaching and learning:

Access Portfolio on your mobile devices

The D2L ePortfolio app enables users to access Portfolio on mobile devices and:

  • view, comment and share artefacts
  • create link artefacts
  • upload images
  • record and upload audio
  • write reflections
  • view your newsfeed
  • explore shared items
  • view notifications.

Check out the free app in App Store or GooglePlay.

PORTFOLIO OVERVIEW

Overview

Portfolio is a personal portfolio tool for storing, organising, reflecting on and sharing items that represent your learning. You may create and include documents, graphics, audio files, videos, presentations, unit work, etc. that demonstrate your development or mastery in a certain area.

You decide what items you want to include in your portfolio, how you want to organise them, and who you want to share them with. When you share items with your peers, lecturers, tutors, potential employers, etc. you may give them permission to view specific items, edit items, see or add comments and see or add assessments depending on what type of feedback you want.

To access your Portfolio click on Tools then click on Portfolio link on the top Navbar.

Ideas

Some ideas on how to use Portfolio in teaching and learning:

Access Portfolio on your mobile devices

The D2L ePortfolio app enables users to access Portfolio on mobile devices and:

  • view, comment and share artefacts
  • create link artefacts
  • upload images
  • record and upload audio
  • write reflections
  • view your newsfeed
  • explore shared items
  • view notifications.

Check out the free app in App Store or GooglePlay.

DASHBOARD

Dashboard Overview

Dashboard is a central area for managing your Portfolio preferences, receiving updates, and searching for items. Your dashboard makes it easy to quickly review changes to portfolio items you’ve recently worked on and to check for invites to view portfolio items from your peers.

"What are you learning?"

The “What are you learning?” panel provides an opportunity to reflect and prompts you to record brief thoughts about your current learning experience which you can expand upon at a later date. You can also add file or a link to your brief reflection.

  1. At the panel, enter your thoughts.
  2. If you wish to attach a file, click Add Files. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
    Click Upload to locate the file that you want to upload.
    Click Open.
  3. If you wish to associate a link, click on Add Link.
  4. Add any Tags you want the reflection to have.
  5. When done, click Add to Portfolio.
Update Profile

Update your profile information to include personal information about yourself that you feel comfortable sharing with others. Your profile is the same as your profile in the CloudDeakin. Any changes are reflected in both places.
You can add your profile information to presentations.

  1. At the top right hand corner, click on your name and then click on Profile.
  2. Update your information.
  3. Click Save.
Check Invites

When you receive an invite from another user to view an item in their portfolio, the invite is stored in the Unread Invites widget. You may also receive an email informing you of the invite. The invite lets you know who shared the item with you, when it was shared, what type of item it is, and any description or tags that were added to it. The sender may also include a personalised message letting you know why they shared the item.

  1. To view the invites, click on the subject of the invite towards the right hand side of your dashboard.

Note: You can open an associated portfolio item from the invite by clicking its name.

RSS Feeds

RSS feeds allow you to receive external notifications when changes occur in your portfolio. There are two RSS feeds that you can subscribe to:

  1. Feedback RSS notifies you when edits, comments, or assessments are made to one of your portfolio items (does not include changes that you make yourself).
  2. Invite RSS notifies you when you receive a new invite to view another user’s portfolio item.

To use the RSS feeds you must subscribe to an external RSS reader. There are many free RSS readers, such as Live Bookmarks and Google Reader, available on the Internet.

  1. From the Dashboard, click on Settings.
  2. Do one of the following:
    • To subscribe to Feedback RSS, click on Subscribe to Feedback RSS button.
    • To subscribe to Invite RSS, click on Subscribe to Invite RSS button.
  3. Follow the appropriate steps for adding the feed to the reader of your choice.

DASHBOARD

Dashboard Overview

Dashboard is a central area for managing your Portfolio preferences, receiving updates, and searching for items. Your dashboard makes it easy to quickly review changes to portfolio items you’ve recently worked on and to check for invites to view portfolio items from your peers.

"What are you learning?"

The “What are you learning?” panel provides an opportunity to reflect and prompts you to record brief thoughts about your current learning experience which you can expand upon at a later date. You can also add file or a link to your brief reflection.

  1. At the panel, enter your thoughts.
  2. If you wish to attach a file, click Add Files. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
    Click Upload to locate the file that you want to upload.
    Click Open.
  3. If you wish to associate a link, click on Add Link.
  4. Add any Tags you want the reflection to have.
  5. When done, click Add to Portfolio.
Update Profile

Update your profile information to include personal information about yourself that you feel comfortable sharing with others. Your profile is the same as your profile in the CloudDeakin. Any changes are reflected in both places.
You can add your profile information to presentations.

  1. At the top right hand corner, click on your name and then click on Profile.
  2. Update your information.
  3. Click Save.
Check Invites

When you receive an invite from another user to view an item in their portfolio, the invite is stored in the Unread Invites widget. You may also receive an email informing you of the invite. The invite lets you know who shared the item with you, when it was shared, what type of item it is, and any description or tags that were added to it. The sender may also include a personalised message letting you know why they shared the item.

  1. To view the invites, click on the subject of the invite towards the right hand side of your dashboard.

Note: You can open an associated portfolio item from the invite by clicking its name.

RSS Feeds

RSS feeds allow you to receive external notifications when changes occur in your portfolio. There are two RSS feeds that you can subscribe to:

  1. Feedback RSS notifies you when edits, comments, or assessments are made to one of your portfolio items (does not include changes that you make yourself).
  2. Invite RSS notifies you when you receive a new invite to view another user’s portfolio item.

To use the RSS feeds you must subscribe to an external RSS reader. There are many free RSS readers, such as Live Bookmarks and Google Reader, available on the Internet.

  1. From the Dashboard, click on Settings.
  2. Do one of the following:
    • To subscribe to Feedback RSS, click on Subscribe to Feedback RSS button.
    • To subscribe to Invite RSS, click on Subscribe to Invite RSS button.
  3. Follow the appropriate steps for adding the feed to the reader of your choice.

EXPLORE

Overview

The Explore tool manages the items others have shared with you. You can search for items by the user’s First Name or Last Name, item’s Name, Description, Tags, Type, Last Edited date or Last Accessed date.

Mobile Not Supported

View Shared Items
  • Within Portfolio, click on Explore.
  • To view the item, click on the title of the item.

In this example a Presentation is used:

  1. To open the presentation, click on the title.
  2. The presentation will open in separate pop-up window.
     - If you have been given access to add comments to the presentation, you will see a Review Presentation option at the very top of the window. Click on the Review Presentation option to add comments.
     - If you have been given access to edit the presentation, you will see an Edit Presentation option at the very top of the window. Click on the Edit Presentation option to begin editing the presentation.
Add a Comment

Depending on the permissions, you might have the ability to add comment to the items that others have shared with you.

  1. Click on Explore.
  2. Click on the Actions button of the item you wish to comment then select View.
  3. Click on Add Comment.
  4. Enter your comment.
  5. Click Add.
Edit an Item

Depending on the permissions, you might have the ability to edit the items that others have shared with you.

  • Click on Explore.
  • Click on the Actions button of the item you wish to edit then click Edit.
  • Make your changes.
  • Click Save.

EXPLORE

Overview

The Explore tool manages the items others have shared with you. You can search for items by the user’s First Name or Last Name, item’s Name, Description, Tags, Type, Last Edited date or Last Accessed date.

Mobile Not Supported

View Shared Items
  • Within Portfolio, click on Explore.
  • To view the item, click on the title of the item.

In this example a Presentation is used:

  1. To open the presentation, click on the title.
  2. The presentation will open in separate pop-up window.
     - If you have been given access to add comments to the presentation, you will see a Review Presentation option at the very top of the window. Click on the Review Presentation option to add comments.
     - If you have been given access to edit the presentation, you will see an Edit Presentation option at the very top of the window. Click on the Edit Presentation option to begin editing the presentation.
Add a Comment

Depending on the permissions, you might have the ability to add comment to the items that others have shared with you.

  1. Click on Explore.
  2. Click on the Actions button of the item you wish to comment then select View.
  3. Click on Add Comment.
  4. Enter your comment.
  5. Click Add.
Edit an Item

Depending on the permissions, you might have the ability to edit the items that others have shared with you.

  • Click on Explore.
  • Click on the Actions button of the item you wish to edit then click Edit.
  • Make your changes.
  • Click Save.

MY ITEMS

Create Artefacts

You may upload or create artefacts on any number of topics and at any stage of completion. An artefact may be a document, graphic, audio file, video file, presentation, or other form of digital media. You may upload files from a personal computer or storage device, import items from a unit, link to a website, create artefacts in Portfolio (reflections, presentations), or fill out a form.

Upload a file

Upload files from your computer, personal storage device, or Locker.

  1. Click the Add button on the My Items page and then click File Upload from the drop-down menu.
  2. Drag files over an upload target (contain the text “Drop files here, or click below”) then click Add. If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
    • Then, click Add.
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any Tags you want the artefact to have.
  6. Click Save.

Tip: Consider compressing large media files before you upload them to save space in your portfolio. Full resolution files are not usually necessary for display on the web.

Tag

Tags are words you associate with an object to make items easier to find. You can search for items with specific tags, and other users can use your tags to search for items.

  • To make a multiple-word tag, place double quotes around the entire phrase. For example: typing “winter project” makes the two words a single tag.
  • To make a private tag that only you can see, type the @ symbol in front of the tag. For example: typing @draft adds a private @draft tag to an item that other users will not see when you share the item with them.
  • To make a private multiple-word tag, put the @ symbol before the quotation marks, for example: @”rough draft”.

Tip: You might want to compress large media files before uploading them to save space in your portfolio. Full resolution files are not usually necessary for presentation on the web.

Create an HTML File

Portfolio provides the option to create HTML artefacts using a simple HTML Editor. HTML files may contain formatted text, images, videos, audio files, and links to content in Learning Environment.

  1. Click the Add button on the My Items page and then click Web Document from the drop-down menu.
  2. Enter a File name you want the file to be stored as.
  3. Use the HTML Editor to add your Content.
    Note: If you wish to link to YouTube video or Flickr, use the Insert Stuff icon.
  4. Click Next.
  5. Enter the Name you want to display for the file and a Description.
  6. Add any Tags you want the artefact to have.
  7. Click Save.

Link to a Web Address

If you want to include an existing website as an artefact in your portfolio, you can reference the address (URL) for the site rather than uploading files.

  1. Click the Add button on the My Items page and then click Link from the drop-down menu.
  2. Enter the Name you want the URL to be stored as.
  3. Enter the URL (web address).
  4. Enter a Description of the site or its significance.
  5. Add any Tags you want the artefact to have.
  6. Click Save.

Import Unit Content as an Artefact

A great way to track your progress over time is to include your unit work in your portfolio. You may then review your work at any point in the future and compare it to other assignments and units.

  1. Click the Add button on the My Items page and then click Sites results from the drop-down menu.
  2. You can use the Search function to search for your site.
  3. Click the Site Name you want to import results from.
  4. Select the items you want to import, and click Next.
  5. Enter a Name and Description for each item.
  6. Add any Tags you want the artefacts to have word tag, put the at symbol before the quotation marks, for example: @”rough draft”.
  7. Click Save.

Fill Out a Form

Forms are templates created by your Faculty, School or Unit Chairs collecting information using a set of question fields.

  1. Click on Add button on the My Items page and then click Form Response from the drop-down menu.
  2. Click the name of the form you want to fill out.
  3. Fill out the form.
  4. In the Fill Out a Form page, provide a Name and Description unique to this form entry.
  5. Click Save.

Record Audio

You can record audio directly within Portfolio, rather than pre-recording audio on your computer and uploading it as a file.

  1. Click the Add button on the My Items page and then click Audio Recording from the drop-down menu.
  2. Ensure your microphone is set up correctly and click Record. You can also:
    • Click Flash Settings to make adjustments to your microphone selection and volume.
    • Click Play to listen to your recording.
    • Click Clear to erase your recording.
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any Tags you want the artefact to have.
  6. Click Save.
Create Collections

Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).

Create a Collection

  1. Click the New Collection button on the My Items page.
  2. Give the collection a Name and Description.
  3. Add any Tags you want the collection to have.
  4. Click Save and Close.

Add an Item to a Collection from the Edit Collection Page

  1. Click on My Items button.
  2. Use the Filter by to filter for Collections.
  3. Click on the Actions button next to the collection name. Then select Edit.
  4. From the Edit Collection page, click on Add to Collection button.
  5. Select the Artefacts, Presentations or Reflections link.
  6. Select the items you want to add.
  7. Click Add.
  8. Click Save and Close.

Add an Item to a Collection Using the Drop-Down Menu

  1. Click on My Items button.
  2. Click on the Actions button next to the item to add to collection.
  3. Then select Add to Collection.
  4. Select the collection.
  5. Click Add.
Create Presentations

Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).

Create a Presentation

  1. Click on My Items.
  2. Click New Presentation.
  3. Give your Presentation a Name.
    Note: Avoid to use any special characters such as “-“,”&” in the title.
  4. Enter a Description (optional).
  5. Add any Tags you want the Presentation to have. Tags are words you associate with an object to make items easier to find.
  6. You can leave the settings under Comments/Assessments at their default values. These can be edited at a later date if you wish.
  7. Click Save.

Edit a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to edit.
  3. Select Edit from the list that appears.

Delete a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to delete.
  3. Select Delete from the list that appears.
  4. You will be asked to confirm if you want to delete the presentation. This action cannot be undone.
  5. Click Yes.
Content

Add Content to Presentation

Note: For the following to be added they must already exist in that area of your Portfolio:

  • A document, image or file must first be added to Artefacts
  • An image you want to use in a html file you create must first be added to Artefacts
  • A reflection must first be created in the Reflections area.
  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation. Then select Edit.
  3. Click on the Content/Layout tab.
  4. Under Content Area 1, click on the Add Component button.
  5. A pop-up window will open. You can choose to add:
    • Artefact (previously saved file, document or image)
    • Artefact or reflection from a collection (previously created)
    • Artefact or reflection by learning objective (previously created)
    • Reflection (previously created)
    • Text area (create a brand new html page. This page will only exist in your presentation)
    • Information from my profile (a link to your profile)
  6. Click on the link to the item you want to add.
  7. Use the checkboxes to select the content you wish to add. Then click Add.
  8. You can add multiple components to a single page.

Add Pages to Presentation

  1. In the Pages box, click on the New Page icon.
  2. In the New Page window, type in a Page Name for the page e.g. Introduction.
  3. Select the Hide Name checkbox if you do not want the page name to display at the top of the displayed page in the presentation (recommended).
  4. Select the Hide Page checkbox if you do not want the page to appear in the navigation panel.
  5. Click on the Save button.

Edit or Delete a Page

  1. Click on the Content/Layout tab.
  2. In the Pages box, click on the Actions button next to the page you want to edit or delete.
  3. You will be given three options: Open, Delete and Page Properties.
    • If you want to open the page, select Open.
    • If you want to delete page, select Delete and then click Yes. Keep in mind that this action cannot be un-done. Any html files you have specially created from the presentation area will be permanently deleted. Any image or documents that you have linked to the page from your artefacts will be removed from the presentation but not deleted from Portfolio.
    • If you want to change the title of the page, select Page Properties a pop-up window will open. Make your changes and click Save.

Edit and Move a Component

  1. Click on the Content/Layout tab.
  2. Click on the link to the Page.
  3. To edit component, click on Edit. Make all the changes and click Save. To move component, click on the related arrows to move component within the page.

Note: These options will change depending on whether you wanted to edit an artefact or a html page.

Delete a Component

Note: Any html files you have specially created from the presentation area will be deleted and cannot be retrieved. Any image or documents that you have linked to the page from your Portfolio artefacts will be removed from the presentation but not deleted from Portfolio.

  1. Click on the Content/Layout tab.
  2. Click on the link to the Page from which you want to delete the component
  3. Click on the Actions button next to the component you want to delete.
  4. Select Remove from Layout.
Appearance

Customise Banner and Theme

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation. Then select Edit.
  3. Click on the Banner tab.
  4. In the Banner Title field, type in the wording you wish to appear at the top left of your presentation. This area can be left blank if you wish.
  5. In the Banner Description field, type in the wording you wish to appear at the centre left of your presentation. This area can be left blank if you wish.
  6. Click on Save.
  7. Click on Theme tab.
  8. A list of themes displayed. Use the Preview button to view the sample theme. Use Select to set your theme.
  9. When prompt for confirmation, click Set Theme.
  10. Under the Current Theme, click Edit to customise the theme. You can customise the header image, banner image, banner title, description, font size, colour and so on.
  11. When done, click Save.
Share a Presentation
  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to share.
  3. Select Permissions from the list that appears.
  4. Click on the Add Users and Groups button.
  5. Click on the Users tab.
  6. In the Search for field, type in the first name of the user you want to share with.
  7. Click on the image next to their name.
  8. Repeat step 6 and 7 for other users you wish to add.
  9. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions. These can be edited at a later date for individual users if you wish.
  10. Click Share.
  11. You will then be returned to the previous screen where the users you have chosen to see will appear.
  12. Click on the box(es) next to the all of the users to send invitation.
  13. Click Send Invite.
  14. Type in a quick message.
  15. Choose whether you want to Send a copy to myself.
  16. Click Send.
  17. Click Close.

Note: You can also share items through the Sharing Group.

Create Reflections

Reflections can be used to discuss items in your portfolio, record your thoughts on topics that interest you, set goals, and think critically about your learning.

Mobile Not Supported

Add a Reflection

  1. Click on My Items.
  2. Click the Add button and then click Reflection from the drop down menu.
  3. Give your reflection a Title.
  4. Enter your thoughts in the Reflection field.
  5. Add any Tags you want the reflection to have.
  6. If you do not wish others to comment on your reflection, untick the Comments box.
  7. Click Save.

Associate Reflections with Collections or Presentations

Reflections may be independent portfolio items or associated with collections, or presentations. Associating reflections with other items assists other users see the relationship between the items and makes it easier to revisit your goals and assumptions later.

Reflections are only visible to other users if you share them or you add them to a collection or presentation.

  • Associating them with another item does not automatically share them.
  • When you share a reflection that is associated with an item, users may view the associated item when viewing the reflection.
  • If you include a reflection in a collection or presentation, it inherits the permissions of that collection or presentation.
  1. Click on My Items button.
  2. Use the Filter by to filter for Reflections.
  3. Click on the Actions button next to the item.
  4. Then select either Add to Collection or Add to Presentation.
  5. Select the appropriate item from the list of items that appears.
  6. Click Add.
Share and Push

Use permissions to share Portfolio items with other users. You can set up separate permissions options for each artifact, collection, reflection and presentation in your Portfolio so you can pick and choose what content you share with others.

Mobile Not Supported

Share My Items

  1. Click on the Actions button next to the item you wish to share.
  2. Select Share from the list that appears.
  3. Click on the Add Users and Groups button.
  4. Click on the Users tab.
  5. In the Search for field, type in the name of the user you want to share with.
  6. Click on the image next to their name.
  7. Repeat step 5 and 6 for other users you wish to add.
  8. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions.
    These can be edited at a later date for individual users if you wish.
  9. Click Share. You will then be returned to the previous screen where the users you have chosen to see will appear.
  10. To send invitation, click on the box(es) next to the all of the users.
  11. Click Send Invite.
  12. Type in a quick message.
  13. Choose whether you want to Send a copy to myself.
  14. Click Send.
  15. Click Close.

Note: You can also share items through the Sharing Group.

Push an Item

Note: This feature is only available to Unit Chair. Unit Chair can push artefacts, presentations, reflections and collections to students’ portfolios for their own use.

  1. Click on My Items.
  2. Click on Actions button of the artefact that you wish to push to students and select Push.
  3. Select the Automatically include associated items options if you want.
  4. Click Next.
  5. Browse for users, groups or unit sites to push the content to. Use the Search For field to narrow your browsing results.
    Note: Users with cascading roles must perform a search to display results.
  6. Click on the results to add to Selected Users list.
  7. Perform step 5 to 6 for all other users.
  8. To remove users, click the Remove icon beside those groups or unit site.
  9. Click Push.
  10. Click Yes to confirm.

MY ITEMS

Create Artefacts

You may upload or create artefacts on any number of topics and at any stage of completion. An artefact may be a document, graphic, audio file, video file, presentation, or other form of digital media. You may upload files from a personal computer or storage device, import items from a unit, link to a website, create artefacts in Portfolio (reflections, presentations), or fill out a form.

Upload a file

Upload files from your computer, personal storage device, or Locker.

  1. Click the Add button on the My Items page and then click File Upload from the drop-down menu.
  2. Drag files over an upload target (contain the text “Drop files here, or click below”) then click Add. If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
    • Then, click Add.
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any Tags you want the artefact to have.
  6. Click Save.

Tip: Consider compressing large media files before you upload them to save space in your portfolio. Full resolution files are not usually necessary for display on the web.

Tag

Tags are words you associate with an object to make items easier to find. You can search for items with specific tags, and other users can use your tags to search for items.

  • To make a multiple-word tag, place double quotes around the entire phrase. For example: typing “winter project” makes the two words a single tag.
  • To make a private tag that only you can see, type the @ symbol in front of the tag. For example: typing @draft adds a private @draft tag to an item that other users will not see when you share the item with them.
  • To make a private multiple-word tag, put the @ symbol before the quotation marks, for example: @”rough draft”.

Tip: You might want to compress large media files before uploading them to save space in your portfolio. Full resolution files are not usually necessary for presentation on the web.

Create an HTML File

Portfolio provides the option to create HTML artefacts using a simple HTML Editor. HTML files may contain formatted text, images, videos, audio files, and links to content in Learning Environment.

  1. Click the Add button on the My Items page and then click Web Document from the drop-down menu.
  2. Enter a File name you want the file to be stored as.
  3. Use the HTML Editor to add your Content.
    Note: If you wish to link to YouTube video or Flickr, use the Insert Stuff icon.
  4. Click Next.
  5. Enter the Name you want to display for the file and a Description.
  6. Add any Tags you want the artefact to have.
  7. Click Save.

Link to a Web Address

If you want to include an existing website as an artefact in your portfolio, you can reference the address (URL) for the site rather than uploading files.

  1. Click the Add button on the My Items page and then click Link from the drop-down menu.
  2. Enter the Name you want the URL to be stored as.
  3. Enter the URL (web address).
  4. Enter a Description of the site or its significance.
  5. Add any Tags you want the artefact to have.
  6. Click Save.

Import Unit Content as an Artefact

A great way to track your progress over time is to include your unit work in your portfolio. You may then review your work at any point in the future and compare it to other assignments and units.

  1. Click the Add button on the My Items page and then click Sites results from the drop-down menu.
  2. You can use the Search function to search for your site.
  3. Click the Site Name you want to import results from.
  4. Select the items you want to import, and click Next.
  5. Enter a Name and Description for each item.
  6. Add any Tags you want the artefacts to have word tag, put the at symbol before the quotation marks, for example: @”rough draft”.
  7. Click Save.

Fill Out a Form

Forms are templates created by your Faculty, School or Unit Chairs collecting information using a set of question fields.

  1. Click on Add button on the My Items page and then click Form Response from the drop-down menu.
  2. Click the name of the form you want to fill out.
  3. Fill out the form.
  4. In the Fill Out a Form page, provide a Name and Description unique to this form entry.
  5. Click Save.

Record Audio

You can record audio directly within Portfolio, rather than pre-recording audio on your computer and uploading it as a file.

  1. Click the Add button on the My Items page and then click Audio Recording from the drop-down menu.
  2. Ensure your microphone is set up correctly and click Record. You can also:
    • Click Flash Settings to make adjustments to your microphone selection and volume.
    • Click Play to listen to your recording.
    • Click Clear to erase your recording.
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any Tags you want the artefact to have.
  6. Click Save.
Create Collections

Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).

Create a Collection

  1. Click the New Collection button on the My Items page.
  2. Give the collection a Name and Description.
  3. Add any Tags you want the collection to have.
  4. Click Save and Close.

Add an Item to a Collection from the Edit Collection Page

  1. Click on My Items button.
  2. Use the Filter by to filter for Collections.
  3. Click on the Actions button next to the collection name. Then select Edit.
  4. From the Edit Collection page, click on Add to Collection button.
  5. Select the Artefacts, Presentations or Reflections link.
  6. Select the items you want to add.
  7. Click Add.
  8. Click Save and Close.

Add an Item to a Collection Using the Drop-Down Menu

  1. Click on My Items button.
  2. Click on the Actions button next to the item to add to collection.
  3. Then select Add to Collection.
  4. Select the collection.
  5. Click Add.
Create Presentations

Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).

Create a Presentation

  1. Click on My Items.
  2. Click New Presentation.
  3. Give your Presentation a Name.
    Note: Avoid to use any special characters such as “-“,”&” in the title.
  4. Enter a Description (optional).
  5. Add any Tags you want the Presentation to have. Tags are words you associate with an object to make items easier to find.
  6. You can leave the settings under Comments/Assessments at their default values. These can be edited at a later date if you wish.
  7. Click Save.

Edit a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to edit.
  3. Select Edit from the list that appears.

Delete a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to delete.
  3. Select Delete from the list that appears.
  4. You will be asked to confirm if you want to delete the presentation. This action cannot be undone.
  5. Click Yes.
Content

Add Content to Presentation

Note: For the following to be added they must already exist in that area of your Portfolio:

  • A document, image or file must first be added to Artefacts
  • An image you want to use in a html file you create must first be added to Artefacts
  • A reflection must first be created in the Reflections area.
  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation. Then select Edit.
  3. Click on the Content/Layout tab.
  4. Under Content Area 1, click on the Add Component button.
  5. A pop-up window will open. You can choose to add:
    • Artefact (previously saved file, document or image)
    • Artefact or reflection from a collection (previously created)
    • Artefact or reflection by learning objective (previously created)
    • Reflection (previously created)
    • Text area (create a brand new html page. This page will only exist in your presentation)
    • Information from my profile (a link to your profile)
  6. Click on the link to the item you want to add.
  7. Use the checkboxes to select the content you wish to add. Then click Add.
  8. You can add multiple components to a single page.

Add Pages to Presentation

  1. In the Pages box, click on the New Page icon.
  2. In the New Page window, type in a Page Name for the page e.g. Introduction.
  3. Select the Hide Name checkbox if you do not want the page name to display at the top of the displayed page in the presentation (recommended).
  4. Select the Hide Page checkbox if you do not want the page to appear in the navigation panel.
  5. Click on the Save button.

Edit or Delete a Page

  1. Click on the Content/Layout tab.
  2. In the Pages box, click on the Actions button next to the page you want to edit or delete.
  3. You will be given three options: Open, Delete and Page Properties.
    • If you want to open the page, select Open.
    • If you want to delete page, select Delete and then click Yes. Keep in mind that this action cannot be un-done. Any html files you have specially created from the presentation area will be permanently deleted. Any image or documents that you have linked to the page from your artefacts will be removed from the presentation but not deleted from Portfolio.
    • If you want to change the title of the page, select Page Properties a pop-up window will open. Make your changes and click Save.

Edit and Move a Component

  1. Click on the Content/Layout tab.
  2. Click on the link to the Page.
  3. To edit component, click on Edit. Make all the changes and click Save. To move component, click on the related arrows to move component within the page.

Note: These options will change depending on whether you wanted to edit an artefact or a html page.

Delete a Component

Note: Any html files you have specially created from the presentation area will be deleted and cannot be retrieved. Any image or documents that you have linked to the page from your Portfolio artefacts will be removed from the presentation but not deleted from Portfolio.

  1. Click on the Content/Layout tab.
  2. Click on the link to the Page from which you want to delete the component
  3. Click on the Actions button next to the component you want to delete.
  4. Select Remove from Layout.
Appearance

Customise Banner and Theme

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation. Then select Edit.
  3. Click on the Banner tab.
  4. In the Banner Title field, type in the wording you wish to appear at the top left of your presentation. This area can be left blank if you wish.
  5. In the Banner Description field, type in the wording you wish to appear at the centre left of your presentation. This area can be left blank if you wish.
  6. Click on Save.
  7. Click on Theme tab.
  8. A list of themes displayed. Use the Preview button to view the sample theme. Use Select to set your theme.
  9. When prompt for confirmation, click Set Theme.
  10. Under the Current Theme, click Edit to customise the theme. You can customise the header image, banner image, banner title, description, font size, colour and so on.
  11. When done, click Save.
Share a Presentation
  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to share.
  3. Select Permissions from the list that appears.
  4. Click on the Add Users and Groups button.
  5. Click on the Users tab.
  6. In the Search for field, type in the first name of the user you want to share with.
  7. Click on the image next to their name.
  8. Repeat step 6 and 7 for other users you wish to add.
  9. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions. These can be edited at a later date for individual users if you wish.
  10. Click Share.
  11. You will then be returned to the previous screen where the users you have chosen to see will appear.
  12. Click on the box(es) next to the all of the users to send invitation.
  13. Click Send Invite.
  14. Type in a quick message.
  15. Choose whether you want to Send a copy to myself.
  16. Click Send.
  17. Click Close.

Note: You can also share items through the Sharing Group.

Create Reflections

Reflections can be used to discuss items in your portfolio, record your thoughts on topics that interest you, set goals, and think critically about your learning.

Mobile Not Supported

Add a Reflection

  1. Click on My Items.
  2. Click the Add button and then click Reflection from the drop down menu.
  3. Give your reflection a Title.
  4. Enter your thoughts in the Reflection field.
  5. Add any Tags you want the reflection to have.
  6. If you do not wish others to comment on your reflection, untick the Comments box.
  7. Click Save.

Associate Reflections with Collections or Presentations

Reflections may be independent portfolio items or associated with collections, or presentations. Associating reflections with other items assists other users see the relationship between the items and makes it easier to revisit your goals and assumptions later.

Reflections are only visible to other users if you share them or you add them to a collection or presentation.

  • Associating them with another item does not automatically share them.
  • When you share a reflection that is associated with an item, users may view the associated item when viewing the reflection.
  • If you include a reflection in a collection or presentation, it inherits the permissions of that collection or presentation.
  1. Click on My Items button.
  2. Use the Filter by to filter for Reflections.
  3. Click on the Actions button next to the item.
  4. Then select either Add to Collection or Add to Presentation.
  5. Select the appropriate item from the list of items that appears.
  6. Click Add.
Share and Push

Use permissions to share Portfolio items with other users. You can set up separate permissions options for each artifact, collection, reflection and presentation in your Portfolio so you can pick and choose what content you share with others.

Mobile Not Supported

Share My Items

  1. Click on the Actions button next to the item you wish to share.
  2. Select Share from the list that appears.
  3. Click on the Add Users and Groups button.
  4. Click on the Users tab.
  5. In the Search for field, type in the name of the user you want to share with.
  6. Click on the image next to their name.
  7. Repeat step 5 and 6 for other users you wish to add.
  8. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions.
    These can be edited at a later date for individual users if you wish.
  9. Click Share. You will then be returned to the previous screen where the users you have chosen to see will appear.
  10. To send invitation, click on the box(es) next to the all of the users.
  11. Click Send Invite.
  12. Type in a quick message.
  13. Choose whether you want to Send a copy to myself.
  14. Click Send.
  15. Click Close.

Note: You can also share items through the Sharing Group.

Push an Item

Note: This feature is only available to Unit Chair. Unit Chair can push artefacts, presentations, reflections and collections to students’ portfolios for their own use.

  1. Click on My Items.
  2. Click on Actions button of the artefact that you wish to push to students and select Push.
  3. Select the Automatically include associated items options if you want.
  4. Click Next.
  5. Browse for users, groups or unit sites to push the content to. Use the Search For field to narrow your browsing results.
    Note: Users with cascading roles must perform a search to display results.
  6. Click on the results to add to Selected Users list.
  7. Perform step 5 to 6 for all other users.
  8. To remove users, click the Remove icon beside those groups or unit site.
  9. Click Push.
  10. Click Yes to confirm.

SHARING GROUPS

Overview
Sharing groups let you save the permissions you want a user or group of users to have so you may reuse them with other items. You can create sharing groups for individual users or for all users in a particular unit or group. You can have multiple sharing groups for the same users that you apply in different situations.

Create a New Sharing Group
  1. Click on Sharing Groups.
  2. Click on New Sharing Group.
  3. Give the sharing group a Name and Description.
  4. Click Add Users to add new users to the sharing group.
  5. Use the Search For field to narrow your browsing results.
  6. Click on users or groups of users in the browse listing to add them to the Selected Users list. Click the Remove icon beside users or groups of users in the Selected Users list to remove them from the list.
  7. Assign Permissions you want the selected users to have.
  8. Click Add.
  9. Click Save and Close.

 

Modify and Remove Permissions

Modify permissions for a Sharing Group

  1. Click on Sharing Groups.
  2. Select the sharing group you want to manage by clicking its name.
  3. To edit:
    • Click the Edit icon for the user or group of users for which you want to edit permissions.
    • Select new permissions.
  4. To add:
    • Click Add Users to add new users to the sharing group.
    • Use the Search For field to narrow your browsing results. Note: Users with cascading roles must perform a search to display results.
    • Click on users or groups of users in the browse listing to add them to the Selected Users list. Click the Remove icon beside users or groups of users in the Selected Users list to remove them from the list.
  5. To remove:
    • Click the Remove icon to remove a user or group and their permissions from the sharing group.
    • Click Save and Close.

Remove Permissions from an Item

  1. Click on My Item.
  2. Click on the Actions button next to the title of item you want to remove permissions from (artefact, collection, reflection, or presentation).
  3. Then, click on the Share.
  4. Click the delete icon next to the user or group of users you want to remove permissions from.
Set Default and Delete Sharing Group

Set a Default Sharing Group

A default sharing group can make sharing easier if you consistently share items with the same group of users. However, all items that meet your filter criteria are automatically shared with your default group, so ensure you set up your filters correctly.
For example:

  • If you only want to share presentations, add a type filter.
  • If you only want to share some items, add a tag filter and then tag the appropriate items with that tag when you create or edit them.
  1. Click on Settings in the top right hand side.
  2. Under the Sharing Settings, select a Default Profile.
  3. Use the Type Filter check boxes to specify which item types to automatically apply the default sharing group to.
  4. Use the Tag Filter to restrict which items the default sharing group applies to by tags.
  5. Click Save.

Delete a sharing group

  1. Click on Sharing Group.
  2. Click the Delete icon across the group you want to delete.

 

Hide Items

Temporarily Hide an Item from all Users

Change the Visibility options on the Sharing Setting page for the item.

Tip: Temporarily hide an item when:

  • You want to make changes to it and don’t want others to see it in draft stages.
  • You want to make it available on a specific, predetermined date and want to set up sharing permissions in advance.
  1. Click on My Item.
  2. Click on the Actions button next to the title of item you want to remove permissions from (artifact, collection, reflection, or presentation).
  3. Then, click on Share.
  4. Do one of the following:
    Select the option of Always Hidden.
    Select the option of Visible for specified date range and select the start date and end date.
  5. Click Save and then click Close.

SHARING GROUPS

Overview
Sharing groups let you save the permissions you want a user or group of users to have so you may reuse them with other items. You can create sharing groups for individual users or for all users in a particular unit or group. You can have multiple sharing groups for the same users that you apply in different situations.

Create a New Sharing Group
  1. Click on Sharing Groups.
  2. Click on New Sharing Group.
  3. Give the sharing group a Name and Description.
  4. Click Add Users to add new users to the sharing group.
  5. Use the Search For field to narrow your browsing results.
  6. Click on users or groups of users in the browse listing to add them to the Selected Users list. Click the Remove icon beside users or groups of users in the Selected Users list to remove them from the list.
  7. Assign Permissions you want the selected users to have.
  8. Click Add.
  9. Click Save and Close.

 

Modify and Remove Permissions

Modify permissions for a Sharing Group

  1. Click on Sharing Groups.
  2. Select the sharing group you want to manage by clicking its name.
  3. To edit:
    • Click the Edit icon for the user or group of users for which you want to edit permissions.
    • Select new permissions.
  4. To add:
    • Click Add Users to add new users to the sharing group.
    • Use the Search For field to narrow your browsing results. Note: Users with cascading roles must perform a search to display results.
    • Click on users or groups of users in the browse listing to add them to the Selected Users list. Click the Remove icon beside users or groups of users in the Selected Users list to remove them from the list.
  5. To remove:
    • Click the Remove icon to remove a user or group and their permissions from the sharing group.
    • Click Save and Close.

Remove Permissions from an Item

  1. Click on My Item.
  2. Click on the Actions button next to the title of item you want to remove permissions from (artefact, collection, reflection, or presentation).
  3. Then, click on the Share.
  4. Click the delete icon next to the user or group of users you want to remove permissions from.
Set Default and Delete Sharing Group

Set a Default Sharing Group

A default sharing group can make sharing easier if you consistently share items with the same group of users. However, all items that meet your filter criteria are automatically shared with your default group, so ensure you set up your filters correctly.
For example:

  • If you only want to share presentations, add a type filter.
  • If you only want to share some items, add a tag filter and then tag the appropriate items with that tag when you create or edit them.
  1. Click on Settings in the top right hand side.
  2. Under the Sharing Settings, select a Default Profile.
  3. Use the Type Filter check boxes to specify which item types to automatically apply the default sharing group to.
  4. Use the Tag Filter to restrict which items the default sharing group applies to by tags.
  5. Click Save.

Delete a sharing group

  1. Click on Sharing Group.
  2. Click the Delete icon across the group you want to delete.

 

Hide Items

Temporarily Hide an Item from all Users

Change the Visibility options on the Sharing Setting page for the item.

Tip: Temporarily hide an item when:

  • You want to make changes to it and don’t want others to see it in draft stages.
  • You want to make it available on a specific, predetermined date and want to set up sharing permissions in advance.
  1. Click on My Item.
  2. Click on the Actions button next to the title of item you want to remove permissions from (artifact, collection, reflection, or presentation).
  3. Then, click on Share.
  4. Do one of the following:
    Select the option of Always Hidden.
    Select the option of Visible for specified date range and select the start date and end date.
  5. Click Save and then click Close.

EXPORT AND IMPORT

Overview

This enables you to import and export Portfolio items for use in other portfolios. When you export items, you also export the item’s description, tags, and settings. You can export your entire portfolio content or specific items. If you export specific items, use the auto-include options to ensure you also export any related items you might want.

Auto-include options

Auto-include options appear at the top of the Select Items to Export page. They enable you to specify which types of related or associated items to export with the items you selected to export. If an item is included multiple times, it will only appear once in the export zip file.

Export

Export all items

  1. Click on My Items.
  2. Click on Actions button and select Go to Import/Export page.
  3. Click Export.
  4. To export all items from your portfolio, click All Items.
  5. To exclude items from the export list, click on Delete icon for those items.
  6. Click Export.
  7. Select Open processing pop-up and click the link when the file packaging is complete.
  8. Save the export file to your computer or storage device.

Export Specific Items

  1. Click on My Items.
  2. Click on Actions button and select Go to Import/Export page.
  3. Click Export.
  4. To export all items from your portfolio, click Selected Items.
  5. Click Add Items.
  6. From the pop-up window, select the items you want to export and click Add.
  7. To remove unwanted items from the export list, click on Delete icon for those items.
  8. Click Export.
  9. Select Open processing pop-up and click on the link when the file packaging is complete.
  10. Save the export file to your computer or storage device.

Export a Single Item

  1. Click on My Items.
  2. Click on the Actions button next to the title of the item you wish you export.
  3. Then, select Export option.
  4. From the pop-up window, click Next.
  5. Click on the link of the file to download a copy.
Import

You can only import Desire2Learn ePortfolio packages into your portfolio. If you have other items you want to add to your portfolio, use the File Upload to add them individually.

  1. Click on My Items.
  2. Click on Actions button and select Go to Import/Export page.
  3. Click on Import.
  4. Use Browse to select the file to upload.
  5. Click Next.
  6. On the Preview page for the import package, enter any new Tags that you want all imported items to have.
  7. Click Import All Items.

EXPORT AND IMPORT

Overview

This enables you to import and export Portfolio items for use in other portfolios. When you export items, you also export the item’s description, tags, and settings. You can export your entire portfolio content or specific items. If you export specific items, use the auto-include options to ensure you also export any related items you might want.

Auto-include options

Auto-include options appear at the top of the Select Items to Export page. They enable you to specify which types of related or associated items to export with the items you selected to export. If an item is included multiple times, it will only appear once in the export zip file.

Export

Export all items

  1. Click on My Items.
  2. Click on Actions button and select Go to Import/Export page.
  3. Click Export.
  4. To export all items from your portfolio, click All Items.
  5. To exclude items from the export list, click on Delete icon for those items.
  6. Click Export.
  7. Select Open processing pop-up and click the link when the file packaging is complete.
  8. Save the export file to your computer or storage device.

Export Specific Items

  1. Click on My Items.
  2. Click on Actions button and select Go to Import/Export page.
  3. Click Export.
  4. To export all items from your portfolio, click Selected Items.
  5. Click Add Items.
  6. From the pop-up window, select the items you want to export and click Add.
  7. To remove unwanted items from the export list, click on Delete icon for those items.
  8. Click Export.
  9. Select Open processing pop-up and click on the link when the file packaging is complete.
  10. Save the export file to your computer or storage device.

Export a Single Item

  1. Click on My Items.
  2. Click on the Actions button next to the title of the item you wish you export.
  3. Then, select Export option.
  4. From the pop-up window, click Next.
  5. Click on the link of the file to download a copy.
Import

You can only import Desire2Learn ePortfolio packages into your portfolio. If you have other items you want to add to your portfolio, use the File Upload to add them individually.

  1. Click on My Items.
  2. Click on Actions button and select Go to Import/Export page.
  3. Click on Import.
  4. Use Browse to select the file to upload.
  5. Click Next.
  6. On the Preview page for the import package, enter any new Tags that you want all imported items to have.
  7. Click Import All Items.