CloudDeakin user access during T1 examination period  

03

JUNE, 2021

Teaching Online
Good Practice
To allow us to protect the integrity of exams, we will be restricting user access to CloudDeakin for the two-week exam period. As per last year, the below decisions were made and endorsed by the DVCE, PVC T&L and ADTLs in consultation with Faculty T&L support teams. These changes, and the underlying rationale, are outlined below.

Why are we doing this?

A lot of people have various forms of access to CloudDeakin. To help maintain the security of exam replacement tasks, access will be restricted during the exam period. Only Unit Chairs, Associate Deans Teaching and Learning, Associate Heads of School and key CloudDeakin support staff in faculties and eSolutions will have access to CloudDeakin during this period. Students will maintain access to their unit sites but will not be able to view their exam replacement tasks until the scheduled exam timeslot.

Which roles will be affected?

The changes will be implemented slightly differently in each faculty to accommodate faculty processes. The table below shows which roles will be removed from unit sites in each faculty at the start of the exam period and reinstated at the end of the two-week period.

Roles to be removed from unit sites on Friday 4 June from 4pm
Business and Law Tutor, Marker, Marking Tutor, Auditor (excluding ADTLs), Librarian, Learning Support
SEBE Tutor, Marker, Marking Tutor, Auditor (excluding ADTLs), Librarian, Learning Support
Health Auditor (excluding API team), Librarian, Learning Support, Visitor, Participant
Arts and Education No changes
When will access be removed?

The affected roles (see table) will be removed on Friday 4 June between 4pm and 5pm. The roles will be reinstated on Monday 21 June by 9am. Unit chairs and Faculty CloudDeakin support teams will be able to re-enrol staff (e.g. Markers, Tutors, Marking Tutors) in the unit site once the assessment has completed if this access is required before Monday 21 June.

Only Unit Chairs, Associate Deans Teaching and Learning, Associate Heads of School and key CloudDeakin support staff in faculties and eSolutions will have access to CloudDeakin during this period. Students will maintain access to their unit sites but will not be able to view their exam replacement tasks until the scheduled exam timeslot.

Who to contact for further details?

ArtsEd Digital Learning: artsed-digital-learning@deakin.edu.au

BL Learning Innovations Support: bl-learninginnovations@deakin.edu.au

Health: hedu@deakin.edu.au

SEBE: sebe-clouddeakinsupport@deakin.edu.au

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