Microsoft Teams Integration is Coming
26
JUNE, 2020

Digital Learning
Teaching & Learning
Learning Innovations
Team Collaboration

Microsoft Teams is an industry-based software that can facilitate collaboration in teaching and learning. From chat, discussion, team meetings, artefact generation, and project management, it provides an opportunity for students to collaborated in one space whilst the facilitator can oversee the project and provide insights where required. 
 

We are working on an integration solution but unfortunately it won’t be ready before the commencement of T2. So, what does this mean? Creating a Team is still a manual process; however, we can retrospectively setup your Team to maintain membership with your CloudDeakin site while we are waiting for the integration.  If you currently have a Team set up and would like this to be synced to your unit enrolment, then follow the following steps: 

 

What is the Microsoft Teams integration? 

 The integration will create a single MS Teams site for a single CloudDeakin site. Enrolments in the CloudDeakin site will be synchronised with the MS Teams site. Stay tuned for updates as to when this will be available. 

 

What is on the horizon for the MS Teams integration? 

We are currently gathering use cases to understand the integration needs of teaching and learning staff. This will inform our proposal for the next phases in consultation with CloudDeakin who are also working on an MS Teams integration solution. Stay tuned for updates and if you would like to share your use case to inform this work, please contact Joan.sutherland@deakin.edu.au

 

FAQs 

1. I have created a Team already, can it be linked to CloudDeakin retrospectively?
Yes, you can. Follow the steps above to link your existing Team to synchronise student enrolment data with CloudDeakin.

 

2. Does the integration create the channels automatically?
No. The MS Teams integration will create a new Team, you will need to manually set up the additional channels. 

 

3. What is the naming convention of the Team that is created by the integration?
This will reflect the naming convention in CloudDeakin.

 

4. If students enrol in STAR, will these groups automatically be set up in Teams?
No. The integration enables one Team to be created per unit. If you want groups in different channels, then you will need to manually create private channels within the Team.

 

5. How do I set up private channels within a Team? 
This resource outlines how to do this.  

 

6. Will there be a Microsoft Teams tab appear in CloudDeakin? 
No. The MS Teams integration will be added to CloudDeakin using the ‘External Learning Tools’ function. The link will appear under the ‘Content’ section in CloudDeakin, much like adding a Deakin Video link within CloudDeakin You can use the link that will be created and manually post an announcement or add it as a Tab in your unit site.

 

7. I have already made a Team for communicating with my existing students and allocated them manually. Is there a way that IT can keep my team updated as students graduate and leave, and new students arrive? I.e. the team always has all students currently enrolled in the course.
The integration will keep Teams membership in synchronisation with a single CloudDeakin site. If enrolments span across multiple CloudDeakin unit sites then these Teams will need to be maintained manually. 

 

8. Is there any option to automate group enrolments to channels in the future? 
This is only the first phase of the integration and we are gathering the use cases and consulting with CloudDeakin to determine what the next phase of integration can look like.

 

What support is currently available? 

  • Regular workshops for the use of Microsoft Teams in Teaching and Learning are published on the ‘What’s On’ page. The next workshop is Thursday 2nd July These will be facilitated in Microsoft Teams where you will actively experience the different functionality; to do this you will be invited to a Team the day prior to the session.  
  • If you would like to discuss your particular use case and how you may be able to benefit from Microsoft Teams, please contact joan.sutherland@deakin.edu.au


What use cases are available for your review?
 

  • Watch Associate Professor Bardo Fraunholz, Jesse McMeikan, and Dr Elicia Lanham share their experiences of using Microsoft Teams, the benefits to them and their students, and advice for any staff considering the use of Microsoft Teams in their teaching and learning: 
    Meet the People Teaching with Microsoft Teams  
  • Associate Professor Bardo Fraunholz applied Microsoft Teams to his Project Management unit while it was still being tested. He shares experience of using Microsoft Teams, the benefits and the challenges in the following: 
    Teaching with Microsoft Teams 

 

Already using Microsoft Teams? 

We are gathering information from Unit Chairs and teaching staff that are currently using Microsoft Teams in their teaching and learning so we can showcase the different use cases. If you would like to share your experience, please email joan.sutherland@deakin.edu.au 

For more information about using Microsoft Teams click here.

For more information and updates about teaching online please refer to the Transitioning Teaching Online homepage here.

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