DEAKIN VIDEO
NAVIGATING DEAKIN VIDEO
OVERVIEW
Overview
Deakin Video, powered by Mediasite, manages recorded class capture and streaming for our students and staff.

Powered by Mediasite, Deakin Video is available to use for class capture in Trimester 3, 2018.
Deakin Video provides a simple interface that allows students to access class captures and staff to publish presentations easily via CloudDeakin. Staff can also use it to view presentation analytics, interact with the audience via polls and manage quizzes. Deakin Video also features a responsive layout that adjusts to whether you are managing your presentations using your computer or mobile device.

OVERVIEW
Overview
Deakin Video, powered by Mediasite, manages recorded class capture and streaming for our students and staff.

Powered by Mediasite, Deakin Video is available to use for class capture in Trimester 3, 2018.
Deakin Video provides a simple interface that allows students to access class captures and staff to publish presentations easily via CloudDeakin. Staff can also use it to view presentation analytics, interact with the audience via polls and manage quizzes. Deakin Video also features a responsive layout that adjusts to whether you are managing your presentations using your computer or mobile device.

GLOSSARY
A - J
 

  • Caption Editor: Allows you create captions within the editor from scratch, move and modify as required for your presentation.
  • Catalog: Allows you to distribute all of the content that is stored in a shared folder as a group of presentations. A catalog allows your viewers to browse all of the presentations you have made available there. Catalogs are automatically created and system controlled.
  • Catch: Small Classroom Capture software used to record and publish scheduled recordings, particularly in rooms with little to no A/V infrastructure. Catch functions as a desktop recording tool that can be customised to fit a recording schedule for a specific room.
  • Channel: A feature of Deakin Video which allows for the organisation of similar presentations into a descriptive channel. Channels can be shared and embedded using links and iframes. Made by you, channels are accessible within My Mediasite. Channels allow users to manually control how their content is viewed.
  • Deakin Video: combining class capture and streaming with video creation and management into one seamless system. The Deakin Video suite will be introduced gradually, beginning with a transition from our current Echo360 class capture system from T3 in 2018. New features will gradually be released culminating with the launch of the full video creation and management system, that will replace DeakinAir.

 

K - O
  • Mediasite: The platform beneath Deakin Video. You will see reference to My Mediasite alongside Deakin Video. This is where you can manage your own recordings and presentations, share with others and edit.
  • Mediasite Desktop Recorder: Desktop program used to record presentations on a desktop or laptop computer using screen capture and audio/video capture devices. Available for install via the Software Centre (Win), Self Service (Mac) or via Deakin Video (Non Deakin machines). Presentations can be stored locally or uploaded to Deakin Video.
  • Module: A metatag that serves as an integration point and maps to a units shared folder.
P - Z
  • Presentation: Control centre for your class recording, recording or uploaded video. It can be kept in draft, edited and deleted, you can add quizzes, presentation slides and other interactive features.
    Scheduled presentations are, in essence, placeholder presentation frames. This is similar to Echo recordings but created in advance before the class recording. This has all the metadata and the recording is added to it later.
  • Schedule: A collection of user-defined settings used to automate the recording and publishing process on Recorders and Catch Devices. Schedules are created in the Management Portal.
  • Shared Folder: Locations for presentations for collaboration with colleagues. Shared folders are created by the system and administrators.
GLOSSARY
A - J
  • Caption Editor: Allows you create captions within the editor from scratch, move and modify as required for your presentation.
  • Catalog: Allows you to distribute all of the content that is stored in a shared folder as a group of presentations. A catalog allows your viewers to browse all of the presentations you have made available there. Catalogs are automatically created and system controlled.
  • Catch: Small Classroom Capture software used to record and publish scheduled recordings, particularly in rooms with little to no A/V infrastructure. Catch functions as a desktop recording tool that can be customised to fit a recording schedule for a specific room.
  • Channel: A feature of Deakin Video which allows for the organisation of similar presentations into a descriptive channel. Channels can be shared and embedded using links and iframes. Made by you, channels are accessible within My Mediasite. Channels allow users to manually control how their content is viewed.
  • Deakin Video: providing class capture and streaming for staff and students.
K - O
  • Mediasite: The platform beneath Deakin Video. You will see reference to My Mediasite alongside Deakin Video. This is where you can manage your own recordings and presentations, share with others and edit.
  • Mediasite Desktop Recorder: Desktop program used to record presentations on a desktop or laptop computer using screen capture and audio/video capture devices. Available for install via the Software Centre (Win), Self Service (Mac) or via Deakin Video (Non Deakin machines). Presentations can be stored locally or uploaded to Deakin Video.
  • Module: A metatag that serves as an integration point and maps to a units shared folder.
P - Z
  • Presentation: Control centre for your class recording, recording or uploaded video. It can be kept in draft, edited and deleted, you can add quizzes, presentation slides and other interactive features.
    Scheduled presentations are, in essence, placeholder presentation frames. This is similar to Echo recordings but created in advance before the class recording. This has all the metadata and the recording is added to it later.
  • Schedule: A collection of user-defined settings used to automate the recording and publishing process on Recorders and Catch Devices. Schedules are created in the Management Portal.
  • Shared Folder: Locations for presentations for collaboration with colleagues. Shared folders are created by the system and administrators.
1. Home
Click Home to go to your homepage.

This is where you will be able to view all of the following settings and features in one place. You will also see your presentations by default.

2. More
Click the ‘User icon‘ and select one of the following items from the drop-down list:

  • My Settings: View your user profile, notifications, and presenter information settings. This information will be auto-filled based on single sign on.
  • My Content Storage Report: View the amount of storage space you are currently using.
  • Help: Access the Customer Service Portal and relevant documentation.
  • Sign Out: Sign out of the platform.
3. Add Media
Click Add Media to go to a new page where you can create blank presentations, record the desktop, upload video file, or Install Mediasite Desktop Recorder. When using Deakin Video on a mobile device, desktop recording is not available. However, you can upload media to your presentations.
4. Quick Search
Click the ‘Search‘ button and enter a phrase in the search field to locate your presentations. Mediasite does a search against presentations’ metadata, including title, presenters, tags, etc.
5. My Presentations
Select the content you want to view:

Expand the My Presentations drop-down list and select one of the following options:

  • My Presentations: View all presentations that you own. This includes published presentations, drafts, presentations that have not yet been recorded, and scheduled presentations. You will also see presentations that you have approve and moderate permissions on.
  • Missed Presentations: View presentations scheduled earlier but not recorded. Missed presentations are sorted by the date they were scheduled (in ascending order). You can use MDR to record missed presentations.
  • Upcoming Presentations: View upcoming scheduled presentations by date in ascending order. You can use MDR to record upcoming presentations.
  • My Drafts: View your unpublished presentations.
  • My Video Assignments: Not currently in use
6. Channels
Channels are searchable, online collections of presentations. You can create as many channels as you want and add presentations to them. Your channels are not viewable to other users in Deakin Video. However, you can share your channels’ URLs with others. You will select a channel as your ‘favorite’ to display it in the left navigation panel for easy access.
7. Shared Folders
If shared folders are available on your Deakin Video, you can add your presentations to them. Shared folders are accessible by multiple users. In fact, any user with write permissions to a shared folder can view and add content to it. Your administrator creates shared folders and you cannot edit or delete them from Deakin Video. You will select a shared folder as your ‘favorite’ to display it in the left navigation panel for easy access.
8. Filter and Sort
Filter and sort presentations as needed:

Sort by: Select how you want presentations sorted from the drop-down list:

  • Most Recent: Display presentations so that most recent presentations appear first.
  • Oldest: Display presentations so that oldest presentations are displayed first
  • Title A-Z: Display presentations in alphabetical order
  • Title Z-A: Display presentations in reverse alphabetical order.
  • File Size: Display presentations so that they are listed by file size in descending order.

Source: Filter presentations by source type:

  • Hardware Recorder: Display only presentations recorded using hardware recorders.
  • Desktop Recorder: Display only presentations recorded using MDR.
  • Media Upload: Display only presentations that you have uploaded media to manually.

Any Source: Display all presentations.

9. Presentations
For each presentation:

  • You will see how many views it has and its duration.
  • Click the ‘Edit‘ button to open the presentation for editing in the Web Editor. The Web Editor will open in a separate browser tab.
  • Set the presentation’s visibility to Private or Viewable.

Only you can view your private presentations in Mediasite Player. Any user with appropriate permissions can watch viewable presentations.

10. Properties
Click a presentation’s title or thumbnail to view its properties page.
1. Home
Click Home to go to your homepage.

This is where you will be able to view all of the following settings and features in one place. You will also see your presentations by default.

2. More
Click the ‘User icon‘ and select one of the following items from the drop-down list:

  • My Settings: View your user profile, notifications, and presenter information settings. This information will be auto-filled based on single sign on.
  • My Content Storage Report: View the amount of storage space you are currently using.
  • Help: Access the Customer Service Portal and relevant documentation.
  • Sign Out: Sign out of the platform.
3. Add Media
Click Add Media to go to a new page where you can create blank presentations, record the desktop, upload video file, or Install Mediasite Desktop Recorder. When using Deakin Video on a mobile device, desktop recording is not available. However, you can upload media to your presentations.
4. Quick Search
Click the ‘Search‘ button and enter a phrase in the search field to locate your presentations. Mediasite does a search against presentations’ metadata, including title, presenters, tags, etc.
5. My Presentations
Select the content you want to view:

Expand the My Presentations drop-down list and select one of the following options:

  • My Presentations: View all presentations that you own. This includes published presentations, drafts, presentations that have not yet been recorded, and scheduled presentations. You will also see presentations that you have approve and moderate permissions on.
  • Missed Presentations: View presentations scheduled earlier but not recorded. Missed presentations are sorted by the date they were scheduled (in ascending order). You can use MDR to record missed presentations.
  • Upcoming Presentations: View upcoming scheduled presentations by date in ascending order. You can use MDR to record upcoming presentations.
  • My Drafts: View your unpublished presentations.
  • My Video Assignments: Not currently in use
6. Channels
Channels are searchable, online collections of presentations. You can create as many channels as you want and add presentations to them. Your channels are not viewable to other users in Deakin Video. However, you can share your channels’ URLs with others. You will select a channel as your ‘favorite’ to display it in the left navigation panel for easy access.
7. Shared Folders
If shared folders are available on your Deakin Video, you can add your presentations to them. Shared folders are accessible by multiple users. In fact, any user with write permissions to a shared folder can view and add content to it. Your administrator creates shared folders and you cannot edit or delete them from Deakin Video. You will select a shared folder as your ‘favorite’ to display it in the left navigation panel for easy access.
8. Filter and Sort
Filter and sort presentations as needed:

Sort by: Select how you want presentations sorted from the drop-down list:

  • Most Recent: Display presentations so that most recent presentations appear first.
  • Oldest: Display presentations so that oldest presentations are displayed first
  • Title A-Z: Display presentations in alphabetical order
  • Title Z-A: Display presentations in reverse alphabetical order.
  • File Size: Display presentations so that they are listed by file size in descending order.

Source: Filter presentations by source type:

  • Hardware Recorder: Display only presentations recorded using hardware recorders.
  • Desktop Recorder: Display only presentations recorded using MDR.
  • Media Upload: Display only presentations that you have uploaded media to manually.

Any Source: Display all presentations.

9. Presentations
For each presentation:

  • You will see how many views it has and its duration.
  • Click the ‘Edit‘ button to open the presentation for editing in the Web Editor. The Web Editor will open in a separate browser tab.
  • Set the presentation’s visibility to Private or Viewable.

Only you can view your private presentations in Mediasite Player. Any user with appropriate permissions can watch viewable presentations.

10. Properties
Click a presentation’s title or thumbnail to view its properties page.

On a presentation’s properties page, you will initiate most management tasks, including updating the presentation’s settings, interacting with the audience, editing the video, and sharing it with your audience.

When using your mobile device, some features are not available such as editing videos and slides, managing polls, and downloading to your computer. Contact your Faculty Support Team for more information.

Share: Share your presentations with others by sending a quick link to the presentation, sending an email invitation, or embedding it in a website.

Download to Computer: Click to download presentation as an audio podcast (MP3), video podcast (MP4), or as a Publish to Go presentation. A Publish to Go presentation is a self-contained portable presentation that does not require an Internet connection for viewing.

If a download option is not enabled, you have the option to add the feature from the Download Presentation Content dialog. Also, downloads are not available when using your mobile device to manage presentations.

 

 

1. Replace Media
 

 

Click Replace Media to:

  • Upload New Video –from your computer using an existing file
  • Upload From MDR –an existing presentation currently in MDR
  • Record New Video –to launch Mediasite Desktop Recorder (MDR) and record a video

You will notice that you still have the option to record a new video or upload media to presentations that already have content. The availability of these options, along with the presentation editing features, allows you to update your content easily.

2. Delete
Clicking Delete removes a presentation from Deakin Video.
3. Play
Click the ‘Play‘ button to view a presentation.
4. View Your Presentation's Details
Click Information to see a presentation’s tags, description, recording details, player, presenter information, and links. Click a link to view the associated web page in a separate browser tab.

Click Delivery to view a presentation’s recording source and the delivery methods available for the presentation: Podcast, Video podcast (composite), and Publish To Go.

Click Actions to view scheduled and completed actions (visibility updates, move to Recycle Bin) for the presentation. Deakin Video may have already configured default actions.

The Annotate function is currently not available.

5. Manage Your Presentation
  • Watch in New Window: Click to view a presentation in the Player in a new window.
  • Edit Details: Click to update a presentation’s general information, player, delivery settings, and schedule actions.
  • View Analytics: Click to view a presentation’s analytics report and download report data.
  • Publish: Click to view your presentation’s publishing destinations and external publishing requests. You can also add new publishing destinations.
  • Copy To: Click to create a copy of your presentation in a folder.
  • Move To: Click to move the presentation to your Drafts folder, a shared folder, or a channel.
6. Edit Content
Click Edit Video to launch the web-based Editor, which you will use to edit video, update slides, and add chapters.

Edit video is not available when managing your presentations using a mobile device.

Click Edit Slides to launch the Slides Editor, which you will use to add titles and descriptions to your slides as well as to save a slide as the presentation’s thumbnail.

Click Edit Captions to launch the caption editor where you can add your own captions to your presentation.

7. Interact with Your Audience
Click Edit Quizzes to update online quizzes available to your audience.

Click Edit Polls to launch the Poll Admin page on which you can add and manage your presentation’s polls and poll templates.

Interacting with your audience using polls is not available when managing your presentations using a mobile device.

8. Presentation Statistics
View a presentation’s recording and uploading details, run time and file size as well as real-time viewing statistics.
9. Who can view your Presentation
 

The slider allows you to easily select who you would like to view your presentation:

Everyone - Everyone will be added with View Access in Security Settings. Anyone with the link can view.
My Organization - AuthenticatedUsers will be added with View Access in Security Settings. Any Deakin user with the presentation link can view the video
Only Shared Users - You will need to manually share the presentation by clicking the 'Share Presentation' button.
Only Me - Only you can view the presentation

 

 

10. Share Your Presentation
Share: Share your presentations with others by sending a quick link to the presentation, sending an email invitation, or embedding it in a website

Download to Computer: Click to download presentation as an audio podcast (MP3), video podcast (MP4), or as a Publish to Go presentation. A Publish to Go presentation is a self-contained portable presentation that does not require an Internet connection for viewing.

If a download option is not enabled, you have the option to add the feature from the Download Presentation Content dialog. Also, downloads are not available when using your mobile device to manage presentations. Access to the download feature is permission-based.

If you do not see Download to Computer, Deakin Video administration may have disabled this feature.

 

1. Replace Media
 

 

 

Click Replace Media to:

  • Upload New Video – from your computer using an existing file
  • Upload From MDR – an existing presentation currently in MDR
  • Record New Video – to launch Mediasite Desktop Recorder (MDR) and record a video

You will notice that you still have the option to record a new video or upload media to presentations that already have content. The availability of these options, along with the presentation editing features, allows you to update your content easily.

 

2. Delete
 

Clicking Delete removes a presentation from Deakin Video.

3. Play
Click the ‘Play‘ button to view a presentation.
4. View Your Presentation's Details
Click Information to see a presentation’s tags, description, recording details, player, presenter information, and links. Click a link to view the associated web page in a separate browser tab.

Click Delivery to view a presentation’s recording source and the delivery methods available for the presentation: Podcast, Video podcast (composite), and Publish To Go.

Click Actions to view scheduled and completed actions (visibility updates, move to Recycle Bin) for the presentation. Deakin Video may have already configured default actions.

The Annotate function is currently not available.

5. Manage Your Presentation
  • Watch in New Window: Click to view a presentation in the Player in a new window.
  • Edit Details: Click to update a presentation’s general information, player, delivery settings, and schedule actions.
  • View Analytics: Click to view a presentation’s analytics report and download report data.
  • Publish: Click to view your presentation’s publishing destinations and external publishing requests. You can also add new publishing destinations.
  • Copy to: Click to create a copy of your presentation in a folder.
  • Move To: Click to move the presentation to your Drafts folder, a shared folder, or a channel.
6. Edit Content
 

Click Edit Video to launch the web-based Editor, which you will use to edit video, update slides, and add chapters.

Edit video is not available when managing your presentations using a mobile device.

Click Edit Slides to launch the Slides Editor, which you will use to add titles and descriptions to your slides as well as to save a slide as the presentation’s thumbnail.

Click Edit Captions to launch the caption editor where you can add your own captions to your presentation.

 

7. Interact with Your Audience
 

Click Edit Quizzes to update online quizzes available to your audience.

Click Edit Polls to launch the Poll Admin page on which you can add and manage your presentation’s polls and poll templates.

Interacting with your audience using polls is not available when managing your presentations using a mobile device.

 

8. Presentation Statistics
 

View a presentation’s recording and uploading details, run time and file size as well as real-time viewing statistics.

9. Who can view your Presentation
The slider allows you to easily select who you would like to view your presentation:

Everyone - Everyone will be added with View Access in Security Settings. Anyone with the link can view.
My Organization - AuthenticatedUsers will be added with View Access in Security Settings. Any Deakin user with the presentation link can view the video
Only Shared Users - You will need to manually share the presentation by clicking the 'Share Presentation' button.
Only Me - Only you can view the presentation

10. Share Your Presentation
Share: Share your presentations with others by sending a quick link to the presentation, sending an email invitation, or embedding it in a website.

Download to Computer: Click to download presentation as an audio podcast (MP3), video podcast (MP4), or as a Publish to Go presentation. A Publish to Go presentation is a self-contained portable presentation that does not require an Internet connection for viewing.

If a download option is not enabled, you have the option to add the feature from the Download Presentation Content dialog. Also, downloads are not available when using your mobile device to manage presentations. Access to the download feature is permission-based.

If you do not see Download to Computer, Deakin Video administration may have disabled this feature.