CloudDeakin Guides

FAQs

Overview

The FAQ tool can help save you time in responding to common student enquiries.

In the first few weeks of a unit, refer students to the FAQ for answers, demonstrating where it is on CloudDeakin in class, seminar, and linking to it in discussion topics. When answering a new query, post it in the FAQ, and then post a News item advising the students you have done so. Eventually this will become the first place students look for answer and questions from previous years, can be carried over. This practice becomes even more effective, if it is one which is adopted by all of the course team.

Create FAQ Category
  1. Click on Setup.
  2. Click on Frequently Asked Questions.
  3. On the Manage FAQ page, click New Category in the top tool menu.
  4. On the New FAQ Category page, type the name of the new category in the Name field. For example: the category “Research Methods” would logically contain FAQs about methods of research.
    Tip: A good category name allows visitors to understand the general topic of that category.
  5. Type an optional Description for the category, to help with identifying what the category should contain.
  6. Click Save to save the category or Save and New to save it and create another one.
Create FAQ Question
  1. On the Manage FAQ page, click New Question on the top tool menu.
  2. On the New Question page, select a Category for the question from the Category drop-down list. Each question must belong to a category.
    Tip: To add a new category, click the New Category link. In the New FAQ Category pop-up, type a Name and Description for the new category and click Save.
  3. Type the Question text.
  4. Type the Answer to the question.
  5. Click Save to save the new question or Save and New to save it and create another one.
Edit FAQ Categories
  1. On the Manage FAQ page, click the name of the FAQ category.
  2. On the Edit FAQ Category page, make the required changes and click Save.
Edit FAQ Questions

Edit a question

  1. On the Manage FAQ page, click the name of the question.
  2. On the Edit Question page, make the required changes and click Save.

Note: To change the question’s category, select the desired category from the Category drop-down list.

Edit multiple questions

  1. On the Manage FAQ page, select the check boxes next to all the questions.
  2. Click the Edit Multiple Questions icon at the top or bottom of the Category/Question list.
  3. On the Edit Multiple Questions page, make the required changes to each of the questions and click Save.
Reorder Questions or Categories
  1. On the Manage FAQ page, click More Actions then select Reorder.
  2. On the Reorder page, change the values in the Sort Order field for the required questions or FAQ categories and click Save.
Delete Questions or Categories

On the Manage FAQ page, click Delete from the context menu of the name of the FAQ category or question that you want to delete.
Note: Deleting an FAQ category also deletes all the questions in that category.

Delete Questions or Categories

On the Manage FAQ page, click Delete from the context menu of the name of the FAQ category or question that you want to delete.
Note: Deleting an FAQ category also deletes all the questions in that category.

Delete Multiple Questions
  1. On the Manage FAQ page, select the check boxes next to the questions that you want to delete.
  2. Click the Delete Multiple Questions icon at the top or bottom of the Category/Question list.
Preview FAQs
  1. On the Manage FAQ page, click on More Actions then select Preview.
  2. To view the questions in a specific category, select the required category from the Category drop-down list.

FAQs

Overview

The FAQ tool can help save you time in responding to common student enquiries.

In the first few weeks of a unit, refer students to the FAQ for answers, demonstrating where it is on CloudDeakin in class, seminar, and linking to it in discussion topics. When answering a new query, post it in the FAQ, and then post a News item advising the students you have done so. Eventually this will become the first place students look for answer and questions from previous years, can be carried over. This practice becomes even more effective, if it is one which is adopted by all of the course team.

Create FAQ Category
  1. Click on Setup.
  2. Click on Frequently Asked Questions.
  3. On the Manage FAQ page, click New Category in the top tool menu.
  4. On the New FAQ Category page, type the name of the new category in the Name field. For example: the category “Research Methods” would logically contain FAQs about methods of research.
    Tip: A good category name allows visitors to understand the general topic of that category.
  5. Type an optional Description for the category, to help with identifying what the category should contain.
  6. Click Save to save the category or Save and New to save it and create another one.
Create FAQ Question
  1. On the Manage FAQ page, click New Question on the top tool menu.
  2. On the New Question page, select a Category for the question from the Category drop-down list. Each question must belong to a category.
    Tip: To add a new category, click the New Category link. In the New FAQ Category pop-up, type a Name and Description for the new category and click Save.
  3. Type the Question text.
  4. Type the Answer to the question.
  5. Click Save to save the new question or Save and New to save it and create another one.
Edit FAQ Categories
  1. On the Manage FAQ page, click the name of the FAQ category.
  2. On the Edit FAQ Category page, make the required changes and click Save.
Edit FAQ Questions

Edit a question

  1. On the Manage FAQ page, click the name of the question.
  2. On the Edit Question page, make the required changes and click Save.

Note: To change the question’s category, select the desired category from the Category drop-down list.

Edit multiple questions

  1. On the Manage FAQ page, select the check boxes next to all the questions.
  2. Click the Edit Multiple Questions icon at the top or bottom of the Category/Question list.
  3. On the Edit Multiple Questions page, make the required changes to each of the questions and click Save.
Reorder Questions or Categories
  1. On the Manage FAQ page, click More Actions then select Reorder.
  2. On the Reorder page, change the values in the Sort Order field for the required questions or FAQ categories and click Save.
Delete Questions or Categories

On the Manage FAQ page, click Delete from the context menu of the name of the FAQ category or question that you want to delete.
Note: Deleting an FAQ category also deletes all the questions in that category.

Delete Questions or Categories

On the Manage FAQ page, click Delete from the context menu of the name of the FAQ category or question that you want to delete.
Note: Deleting an FAQ category also deletes all the questions in that category.

Delete Multiple Questions
  1. On the Manage FAQ page, select the check boxes next to the questions that you want to delete.
  2. Click the Delete Multiple Questions icon at the top or bottom of the Category/Question list.
Preview FAQs
  1. On the Manage FAQ page, click on More Actions then select Preview.
  2. To view the questions in a specific category, select the required category from the Category drop-down list.

MANAGING MODULES & TOPICS

The Resources Tool
The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.

Features of the resources too include:

  • use Modules and Topics to structure your unit resources
  • have the choice of adding resources by:
  • creating a new HTML file
  • using an existing file in the site
  • uploading a file from outside your site
  • building Quicklinks into your unit topics
  • reorder the sequence of your modules/topics as you build
  • use Reports to track student data regarding time spent in site and modules/topics visited
  • use Manage Files to store and organise your files
  • set Restrictions on your topic such as hiding modules/topics or setting release and close dates.

The resources too is beneficial as you can give yourself a complete linear view of how students will progress through your unit site

Tip:

  • You can use the Instructional Design Wizard or the Site Builder as an alternative means of building the structure of your unit.

 

Video
Watch this video to gain an overview of the resources tool.

 

MANAGING MODULES & TOPICS

The Resources Tool
The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.

Features of the resources too include:

  • use Modules and Topics to structure your unit resources
  • have the choice of adding resources by:
  • creating a new HTML file
  • using an existing file in the site
  • uploading a file from outside your site
  • building Quicklinks into your unit topics
  • reorder the sequence of your modules/topics as you build
  • use Reports to track student data regarding time spent in site and modules/topics visited
  • use Manage Files to store and organise your files
  • set Restrictions on your topic such as hiding modules/topics or setting release and close dates.

The resources too is beneficial as you can give yourself a complete linear view of how students will progress through your unit site

Tip:

  • You can use the Instructional Design Wizard or the Site Builder as an alternative means of building the structure of your unit.

 

Video
Watch this video to gain an overview of the resources tool.

 

RESOURCE TOOL GUIDES

Resource Tool Guides

Add an existing file

If you’ve uploaded your unit’s files to Manage File, use this method to add files to modules.

  1. Go to the Module you want to add the files to.
  2. Click on New and select Add Site Files.
  3. On the pop-up window, select the file(s).
  4. When done, click Add. The selected files are now added to your module.

Drag and drop files from your computer

  1. Click on Settings.
  2. Tick the box Show a prompt to choose a folder in Manage Files and click Save.
  3. Drag the files from your computer into a module’s upload target to add or update topics.
  4. A popup window will appear asking you where in Manage Files you want to save the new file.
  5. Change the path to where you want to store the file.
  6. Click Save.

Reorder Modules

  1. Click on List of Resources.
  2. Drag the module and drop in the place you want.

To Reorder Topics

  1. Go to the Module you want to reorder the topics.
  2. Drag the topic and drop in the place you want.

Use Restrictions

Use the Restrictions function to limit access to the topic if needed. This can be done in several ways:

  • Hide a topic from students’ view: Click on Edit Properties In-place and click on the dropdown list of Published and select Draft.
  • Set date/time restrictions: Click on Edit Properties In-place and set the Start Date, Due Date and End Date. Then, click Update.
  • Set release conditions: Click on Edit Properties In-place, use either Create or Browse to set the conditions. See Using Release Conditions.

 

 

Access and view unit resources
  1. Select your unit located under My Sites area on the CloudDeakin page, you will be taken to the unit Home page.
  2. In order to get to the Resources section, click on Resources in the navigation bar.
  3. Once you are at the Resources page, you will find that it is divided into four main areas:
    • Overview provides you an overview of your unit.
    • Bookmarks display all the bookmarked documents.
    • Upcoming Events lists unit material due dates, start dates, end dates and any unit events for the next seven days.
    • List of Resources shows you all your unit material and it also provides an easy way to browse through the available files. All modules are also listed under the List of Resources.
  4. From the List of Resources, click on the title to view the topic.
  5. On the topic page, you can use:
    • Add Bookmark button to mark the document to be retrieved for future purpose.
    • View in new window button opens the topic in a new window.
    • Previous button to navigate to the previous topic.
    • Next button to navigate to the next topic.
    • Topic’s context menu to see more options including:
      • Reflect in Portfolio
      • Download.
    • Breadcrumbs to navigate back to modules or List of Resources.
    • Expand side panel to display all the topics for the unit and you can also easily navigate to another topics.
Create a new module
  1. Click the Resources link from the navigation bar.
  2. Create a new module (You must create a module before you can add topics. You can create modules within existing modules to establish a deeper hierarchy, if needed.)
  3. At the bottom of Resources page, type your module name in the Add a module field.
  4. When done, press Enter (on your keyboard). The newly created module should now list under the List of Resources.
  5. If you wish, at the Add a description field provides an overview of this module to your students.
  6. When done, click Update.
  7. Click on the drop-down list of Published and select Draft to hide this module from students temporarily while you are working on this.
  8. Please ensure that you change the status to Published when you are ready to release to students.
Create a Topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.
To see the ‘student view’ of the Resources, you will need to impersonate the Demo Student in the Classlist.

To begin managing resources, click the Resources link from the navigation bar.

To create a topic:

  1. Go to the Module you want to add this topic to.
  2. Click on the New button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Publish.
Download and Print a Topic
  1. Go to the topic that you wish to download.
  2. Click on Download from the topic’s contextual menu.
  3. From the pop-up window, save the zip file and use appropriate software to open the topic.
  4. To print, click Print from the menu of the appropriate software.

https://video.deakin.edu.au/media/t/0_scdos0ma

RESOURCE TOOL GUIDES

Resource Tool Guides

Add an existing file

If you’ve uploaded your unit’s files to Manage File, use this method to add files to modules.

  1. Go to the Module you want to add the files to.
  2. Click on New and select Add Site Files.
  3. On the pop-up window, select the file(s).
  4. When done, click Add. The selected files are now added to your module.

Drag and drop files from your computer

  1. Click on Settings.
  2. Tick the box Show a prompt to choose a folder in Manage Files and click Save.
  3. Drag the files from your computer into a module’s upload target to add or update topics.
  4. A popup window will appear asking you where in Manage Files you want to save the new file.
  5. Change the path to where you want to store the file.
  6. Click Save.

Reorder Modules

  1. Click on List of Resources.
  2. Drag the module and drop in the place you want.

To Reorder Topics

  1. Go to the Module you want to reorder the topics.
  2. Drag the topic and drop in the place you want.

Use Restrictions

Use the Restrictions function to limit access to the topic if needed. This can be done in several ways:

  • Hide a topic from students’ view: Click on Edit Properties In-place and click on the dropdown list of Published and select Draft.
  • Set date/time restrictions: Click on Edit Properties In-place and set the Start Date, Due Date and End Date. Then, click Update.
  • Set release conditions: Click on Edit Properties In-place, use either Create or Browse to set the conditions. See Using Release Conditions.

 

 

Access and view unit resources
  1. Select your unit located under My Sites area on the CloudDeakin page, you will be taken to the unit Home page.
  2. In order to get to the Resources section, click on Resources in the navigation bar.
  3. Once you are at the Resources page, you will find that it is divided into four main areas:
    • Overview provides you an overview of your unit.
    • Bookmarks display all the bookmarked documents.
    • Upcoming Events lists unit material due dates, start dates, end dates and any unit events for the next seven days.
    • List of Resources shows you all your unit material and it also provides an easy way to browse through the available files. All modules are also listed under the List of Resources.
  4. From the List of Resources, click on the title to view the topic.
  5. On the topic page, you can use:
    • Add Bookmark button to mark the document to be retrieved for future purpose.
    • View in new window button opens the topic in a new window.
    • Previous button to navigate to the previous topic.
    • Next button to navigate to the next topic.
    • Topic’s context menu to see more options including:
      • Reflect in Portfolio
      • Download.
    • Breadcrumbs to navigate back to modules or List of Resources.
    • Expand side panel to display all the topics for the unit and you can also easily navigate to another topics.
Create a new module
  1. Click the Resources link from the navigation bar.
  2. Create a new module (You must create a module before you can add topics. You can create modules within existing modules to establish a deeper hierarchy, if needed.)
  3. At the bottom of Resources page, type your module name in the Add a module field.
  4. When done, press Enter (on your keyboard). The newly created module should now list under the List of Resources.
  5. If you wish, at the Add a description field provides an overview of this module to your students.
  6. When done, click Update.
  7. Click on the drop-down list of Published and select Draft to hide this module from students temporarily while you are working on this.
  8. Please ensure that you change the status to Published when you are ready to release to students.
Create a Topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.
To see the ‘student view’ of the Resources, you will need to impersonate the Demo Student in the Classlist.

To begin managing resources, click the Resources link from the navigation bar.

To create a topic:

  1. Go to the Module you want to add this topic to.
  2. Click on the New button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Publish.
Download and Print a Topic
  1. Go to the topic that you wish to download.
  2. Click on Download from the topic’s contextual menu.
  3. From the pop-up window, save the zip file and use appropriate software to open the topic.
  4. To print, click Print from the menu of the appropriate software.

https://video.deakin.edu.au/media/t/0_scdos0ma

COMMON FEATURES USED

Using the HTML Editor (WYSIWYG)

The HTML Editor integrates with all the learning environment tools to enable you to create HTML content without the prior knowledge of HTML. For example, the HTML Editor is available when you create a discussion post, create custom instructions for Assignment folders, create Portfolio artefacts and create topics.

Enter your content and use the available controls to apply formatting to your text, for example, underlining, bullets, inserting images, hyperlinks, tables, spell checking, inserting videos and so on.

Common Features used in HTML Editor are listed below

Insert Stuff

This tool enables you to insert media (including audio and video) files from a variety of sources which is listed on the left hand side panel:

  • My computer – enables the user to upload any object from their computer.
  • Shared files – allows the user to insert an object from the shared files area in the site
  • Site Offerings – allows the user to insert an object that is already saved course offering files
  • Portfolio – allows the user to insert content saved in their portfolio.
  • YouTube – helps the user search for an audio/video in YouTube and then insert it.
  • Enter a Url – enables the user to link to an object from web.
  • Enter Embedded Code – enables the user to use an embed code to insert an object from the web.
  • DeakinAir – enables the user to use an embed code to insert video from DeakinAir.
  1. Click Insert Stuff Insert Stuff Icon
  2. Select from the locations and browse a file from the options.
  3. Follow the prompts which might vary depending upon the location chosen.
  4. Click Insert.
Embed Code

You can use the above method to insert the embed code or use the following steps:

  1. Copy the embed code to your virtual ClipBoard.
  2. Select the Edit HTML Source HTML tag tag button (bottom right hand corner of the HTML editor) where you would like to put the code.
  3. The HTML Source Editor window will pop up, simply paste the embed code into the HTML editor between <body> </body>.
  4. Click Save.
Insert Multimedia

Images

The Insert Image tool enables the user to inserts an image at the current location of your cursor on the HTML editor.

  1. Click the Insert Image Insert Image
  2. Choose from locations: My Computer, Site Offering, shared files, URL or simply drag and drop the file to insert it into your content.
  3. Click Add.
  4. Enter alternative text to describe your image, or select the ‘This image is decorative’ check box.
  5. Click OK.

Video or Audio

Please ensure that you have uploaded your video and audio to DeakinAir. Refer to DeakinAir guide for more information.

  1. Go to the Module you want to add the video or audio link.
  2. Click on the New button and select Video Or Audio.Go to your video or audio in DeakinAir to retrieve the URL or the embed code.
  3. Paste in the URL or the embed code.
  4. Enter a title.
  5. When done, click Save.

 

Insert Quicklinks

Insert Quicklinks

Quicklinks enable you to insert a Quicklink to a resource inside Learning Environment.

  1. Click Insert Quicklink icon Insert Quicklinkin the HTML Editor
  2. Select the type of item you want to link to from the list in the Insert Quicklink window (e.g. a quiz, unit file, an external URL).
  3. Select the item from the list of options that display.

You can also link to other tools such as Discussions, Assignment folders, Quizzes and so on within a module.

  1. Go to the Module.
  2. Click on Add Existing Activities and select the related tools.
  3. Depending on the tool you’ve selected, you’ll be provided with a list to choose from. For example, if you’ve selected Discussions, you’ll be able to pick a topic or forum.

Manage Broken Links

The Broken Links page stores a list of broken links found on your site. A broken link error is reported when a user clicks on a link and the item or page it links to, no longer exists or has been moved.

Link verification is done on text links, images, plug-ins, backgrounds, style sheets, scripts, Java applets, and more. The Broken Link page contains a continuously updated list of URLs.

On the Broken Links page you can see:

  • The number of broken links in your unit.
  • Date of last occurrence of a broken link.
  • URL where the item is supposed to be located (but could not be found).

To remove broken link do the following:

  1. Click on Setup in the navbar then click on Broken Links.
  2. Select the checkbox next to the link that is broken.
  3. Click Delete Selected.

Note: The Broken Link page provides a list of broken links, it does not fix the links. This action is only removes the link from the list. You will now need to fix the link manually.

 

 

 

Insert Tables

This tool enables you to insert a table at the current location of your cursor to change table properties such as cell padding, cell spacing, alignment, height, width, etc.

  1. Click the Insert Table Insert Table Icon
  2. Adjust the general properties, such as the number of columns and rows.
  3. Click Insert.

Note: You can modify the appearance of a single cell inside a table by accessing table cell properties. For this first click inside the cell that you want to modify and then choose from the properties available from the list of options.

Use Spell Checker

Spell Checker helps to check the spelling of the content entered in the HTML Editor.

  1. Click the Check Spelling Check Spelling
  2. The Spell Checker identifies spelling errors in red font, highlighting the first misspelled word in yellow. Suggested replacement text displays in the Suggestions drop-down list.
  3. Select the correct word from the Suggestions drop-down list and click Replace Once or Replace All.
  4. The Spell Checker automatically prompts you with the next misspelled word.
  5. Once complete click OK.
Use Accessibility Checker

Accessibility checker helps to check to ensure that the HTML page conforms to WCAG accessibility standards.

  1. Click the Check Accessibility icon.
  2. If the accessibility checker does not find any issue, a message appears to indicate that the content conforms to accessibility rules.
  3. If the accessibility checker finds an issue, it indicates how the content does not meet guidelines and suggests a way to fix this issue.

For more information on accessibility, visit the CloudDeakin Accessibility page.

COMMON FEATURES USED

Using the HTML Editor (WYSIWYG)

The HTML Editor integrates with all the learning environment tools to enable you to create HTML content without the prior knowledge of HTML. For example, the HTML Editor is available when you create a discussion post, create custom instructions for Assignment folders, create Portfolio artefacts and create topics.

Enter your content and use the available controls to apply formatting to your text, for example, underlining, bullets, inserting images, hyperlinks, tables, spell checking, inserting videos and so on.

Common Features used in HTML Editor are listed below

Insert Stuff

This tool enables you to insert media (including audio and video) files from a variety of sources which is listed on the left hand side panel:

  • My computer – enables the user to upload any object from their computer.
  • Shared files – allows the user to insert an object from the shared files area in the site
  • Site Offerings – allows the user to insert an object that is already saved course offering files
  • Portfolio – allows the user to insert content saved in their portfolio.
  • YouTube – helps the user search for an audio/video in YouTube and then insert it.
  • Enter a Url – enables the user to link to an object from web.
  • Enter Embedded Code – enables the user to use an embed code to insert an object from the web.
  • DeakinAir – enables the user to use an embed code to insert video from DeakinAir.
  1. Click Insert Stuff Insert Stuff Icon
  2. Select from the locations and browse a file from the options.
  3. Follow the prompts which might vary depending upon the location chosen.
  4. Click Insert.
Embed Code

You can use the above method to insert the embed code or use the following steps:

  1. Copy the embed code to your virtual ClipBoard.
  2. Select the Edit HTML Source HTML tag tag button (bottom right hand corner of the HTML editor) where you would like to put the code.
  3. The HTML Source Editor window will pop up, simply paste the embed code into the HTML editor between <body> </body>.
  4. Click Save.
Insert Multimedia

Images

The Insert Image tool enables the user to inserts an image at the current location of your cursor on the HTML editor.

  1. Click the Insert Image Insert Image
  2. Choose from locations: My Computer, Site Offering, shared files, URL or simply drag and drop the file to insert it into your content.
  3. Click Add.
  4. Enter alternative text to describe your image, or select the ‘This image is decorative’ check box.
  5. Click OK.

Video or Audio

Please ensure that you have uploaded your video and audio to DeakinAir. Refer to DeakinAir guide for more information.

  1. Go to the Module you want to add the video or audio link.
  2. Click on the New button and select Video Or Audio.Go to your video or audio in DeakinAir to retrieve the URL or the embed code.
  3. Paste in the URL or the embed code.
  4. Enter a title.
  5. When done, click Save.

 

Insert Quicklinks

Insert Quicklinks

Quicklinks enable you to insert a Quicklink to a resource inside Learning Environment.

  1. Click Insert Quicklink icon Insert Quicklinkin the HTML Editor
  2. Select the type of item you want to link to from the list in the Insert Quicklink window (e.g. a quiz, unit file, an external URL).
  3. Select the item from the list of options that display.

You can also link to other tools such as Discussions, Assignment folders, Quizzes and so on within a module.

  1. Go to the Module.
  2. Click on Add Existing Activities and select the related tools.
  3. Depending on the tool you’ve selected, you’ll be provided with a list to choose from. For example, if you’ve selected Discussions, you’ll be able to pick a topic or forum.

Manage Broken Links

The Broken Links page stores a list of broken links found on your site. A broken link error is reported when a user clicks on a link and the item or page it links to, no longer exists or has been moved.

Link verification is done on text links, images, plug-ins, backgrounds, style sheets, scripts, Java applets, and more. The Broken Link page contains a continuously updated list of URLs.

On the Broken Links page you can see:

  • The number of broken links in your unit.
  • Date of last occurrence of a broken link.
  • URL where the item is supposed to be located (but could not be found).

To remove broken link do the following:

  1. Click on Setup in the navbar then click on Broken Links.
  2. Select the checkbox next to the link that is broken.
  3. Click Delete Selected.

Note: The Broken Link page provides a list of broken links, it does not fix the links. This action is only removes the link from the list. You will now need to fix the link manually.

 

 

 

Insert Tables

This tool enables you to insert a table at the current location of your cursor to change table properties such as cell padding, cell spacing, alignment, height, width, etc.

  1. Click the Insert Table Insert Table Icon
  2. Adjust the general properties, such as the number of columns and rows.
  3. Click Insert.

Note: You can modify the appearance of a single cell inside a table by accessing table cell properties. For this first click inside the cell that you want to modify and then choose from the properties available from the list of options.

Use Spell Checker

Spell Checker helps to check the spelling of the content entered in the HTML Editor.

  1. Click the Check Spelling Check Spelling
  2. The Spell Checker identifies spelling errors in red font, highlighting the first misspelled word in yellow. Suggested replacement text displays in the Suggestions drop-down list.
  3. Select the correct word from the Suggestions drop-down list and click Replace Once or Replace All.
  4. The Spell Checker automatically prompts you with the next misspelled word.
  5. Once complete click OK.
Use Accessibility Checker

Accessibility checker helps to check to ensure that the HTML page conforms to WCAG accessibility standards.

  1. Click the Check Accessibility icon.
  2. If the accessibility checker does not find any issue, a message appears to indicate that the content conforms to accessibility rules.
  3. If the accessibility checker finds an issue, it indicates how the content does not meet guidelines and suggests a way to fix this issue.

For more information on accessibility, visit the CloudDeakin Accessibility page.

CREATION & MANAGEMENT

Overview

Two tools enable you to add and manage files in your site.

  1. The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.
  2. The Manage Files Tool, saves you time, when uploading a large number of files
Adding Individual Files with the Resources Tool

The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.

Create a new topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.
To see the ‘student view’ of the Resources, you will need to impersonate the Demo Student in the Classlist.

  1. Go to the Module you want to add this topic to.
  2. Click on the New button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Publish.

Viewing and Sorting

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.

To sort your files, click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.

View Properties

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.

Adding Multiple Files with Manage Files

Use this too to add files in bulk into the Manage Files area rather than importing them one at time into the Resources area.

The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Resources structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files. Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. Access Manage Files
  2. Click the Setup on your unit navigation bar.
  3. Under the Site Resources, click on Manage Files.

Upload files

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
  4. Click Upload to locate the file that you want to upload.
  5. Click Open.
  6. Click the Save button.
Edit Existing Files
  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file’s context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

CREATION & MANAGEMENT

Overview

Two tools enable you to add and manage files in your site.

  1. The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.
  2. The Manage Files Tool, saves you time, when uploading a large number of files
Adding Individual Files with the Resources Tool

The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.

Create a new topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.
To see the ‘student view’ of the Resources, you will need to impersonate the Demo Student in the Classlist.

  1. Go to the Module you want to add this topic to.
  2. Click on the New button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Publish.

Viewing and Sorting

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.

To sort your files, click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.

View Properties

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.

Adding Multiple Files with Manage Files

Use this too to add files in bulk into the Manage Files area rather than importing them one at time into the Resources area.

The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Resources structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files. Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. Access Manage Files
  2. Click the Setup on your unit navigation bar.
  3. Under the Site Resources, click on Manage Files.

Upload files

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
  4. Click Upload to locate the file that you want to upload.
  5. Click Open.
  6. Click the Save button.
Edit Existing Files
  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file’s context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

ADMINISTRATION

Manage Files - Overview

To save time, use this tool to upload a large number of files in bulk into the Manage Files area rather than importing them one at time into the Resources area.

The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Resources structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

File and Folder Administration

Access Manage Files

  1. Click the Setup on your unit navigation bar.
  2. Under the Site Resources, click on Manage Files.

Upload files

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files.

Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
  4. Click the Save button.

Download files or folders

  1. In the Manage Files area, locate the files or folder from which you want to download files.
  2. Select the check boxes beside the files or folders you want to download.
  3. Click the Download icon from the action bar.
  4. From the pop-up window, click the name of the ZIP file that is created.
  5. Use your browser’s save dialog to save the file to an appropriate location.
  6. When done, click Close.

View a file or folder

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.

View properties of a file or folder

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.

Sort files and folders

Click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.

Edit an existing HTML or TXT file

  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file’s context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

Copy a File or Folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can copy multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Copy icon in the action bar.
  3. Navigate to the folder where you want to place the copied content.
  4. From the action bar, click the Paste icon. The folders or files you selected are copied to this location.

Create a New Folder

  1. In the Manage Files area, navigate to the folder where you want to add a new folder.
  2. Click New Folder on the action bar.
  3. Type a new folder name and press Enter or click Save.

Note: Avoid using multiple consecutive periods when naming folders. This can cause links to break.

Move a File or Folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can move multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Cut icon in the action bar.
  3. Navigate to the folder where you want to place the content you want to move.
  4. From the action bar, click the Paste icon.

Note: Use caution when moving files and folders if they are referenced in the Resources area. Moving a file that is currently in use as a topic might result in a broken link.

Rename a File or Folder

  1. In the Manage Files area, locate the files or folder from which you want to rename.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click Rename& icon from the context menu.
  4. Type in a new name for the file or folder and press Enter or click Save.

Note: If you rename a file in use as a topic in your course, it automatically updates the file reference in the Resources area.

Other Features

Delete a File or Folder

  1. In the Manage Files area, select the check box beside the file or folder that you want to delete. You can delete multiple files or folders all at once by selecting the check boxes beside those files or folders.
  2. Click the Delete icon in the action bar.
  3. In the confirmation message, click Yes.

Unzip a File in Manage Files

Note: This is a good way to upload multiple files and folder structures all at once.

  1. In the Manage Files area, go to the folder into which you want to extract files.
  2. Upload your ZIP file. See Upload and download files to learn about uploading files.
  3. Hover your mouse to the title and click on the down arrow.
  4. Click the Unzip icon from the context menu.
  5. The files are extracted into the current folder.

Zip a File in Manage Files

Note: This is useful for archiving files on the server.

  1. In the Manage Files area, select the check boxes beside the files or folders you want to compress.
  2. Click the Zip icon from action bar.
  3. The files are compressed into the current folder.

 

ADMINISTRATION

Manage Files - Overview

To save time, use this tool to upload a large number of files in bulk into the Manage Files area rather than importing them one at time into the Resources area.

The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Resources structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

File and Folder Administration

Access Manage Files

  1. Click the Setup on your unit navigation bar.
  2. Under the Site Resources, click on Manage Files.

Upload files

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files.

Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text “Drop files here, or click below”). If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
  4. Click the Save button.

Download files or folders

  1. In the Manage Files area, locate the files or folder from which you want to download files.
  2. Select the check boxes beside the files or folders you want to download.
  3. Click the Download icon from the action bar.
  4. From the pop-up window, click the name of the ZIP file that is created.
  5. Use your browser’s save dialog to save the file to an appropriate location.
  6. When done, click Close.

View a file or folder

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.

View properties of a file or folder

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.

Sort files and folders

Click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.

Edit an existing HTML or TXT file

  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file’s context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

Copy a File or Folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can copy multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Copy icon in the action bar.
  3. Navigate to the folder where you want to place the copied content.
  4. From the action bar, click the Paste icon. The folders or files you selected are copied to this location.

Create a New Folder

  1. In the Manage Files area, navigate to the folder where you want to add a new folder.
  2. Click New Folder on the action bar.
  3. Type a new folder name and press Enter or click Save.

Note: Avoid using multiple consecutive periods when naming folders. This can cause links to break.

Move a File or Folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can move multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Cut icon in the action bar.
  3. Navigate to the folder where you want to place the content you want to move.
  4. From the action bar, click the Paste icon.

Note: Use caution when moving files and folders if they are referenced in the Resources area. Moving a file that is currently in use as a topic might result in a broken link.

Rename a File or Folder

  1. In the Manage Files area, locate the files or folder from which you want to rename.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click Rename& icon from the context menu.
  4. Type in a new name for the file or folder and press Enter or click Save.

Note: If you rename a file in use as a topic in your course, it automatically updates the file reference in the Resources area.

Other Features

Delete a File or Folder

  1. In the Manage Files area, select the check box beside the file or folder that you want to delete. You can delete multiple files or folders all at once by selecting the check boxes beside those files or folders.
  2. Click the Delete icon in the action bar.
  3. In the confirmation message, click Yes.

Unzip a File in Manage Files

Note: This is a good way to upload multiple files and folder structures all at once.

  1. In the Manage Files area, go to the folder into which you want to extract files.
  2. Upload your ZIP file. See Upload and download files to learn about uploading files.
  3. Hover your mouse to the title and click on the down arrow.
  4. Click the Unzip icon from the context menu.
  5. The files are extracted into the current folder.

Zip a File in Manage Files

Note: This is useful for archiving files on the server.

  1. In the Manage Files area, select the check boxes beside the files or folders you want to compress.
  2. Click the Zip icon from action bar.
  3. The files are compressed into the current folder.

 

INTRODUCING SITE BUILDER

Site Builder Overview

Site Builder enables you to interact with your unit materials and a variety of assessment tools in one consolidated interface so you can see and review your entire unit at once. The Site Builder interface is straightforward and efficient, transforming the process of unit design and set-up from multiple steps in different tools into simple one-step actions. Whether you’re starting from scratch or updating existing units, Site Builder is an excellent tool for planning and organising unit materials.

As you build your unit, Site Builder interacts with the following learning environment tools; Resources, Manage Files, Discussions, Assignments, Quizzes, Grades and Competencies.

Mobile Not Supported  

Site Builder also extends instructional design guidance provided by the Instructional Design Wizard by implementing and displaying the blueprint you create in the Wizard.

If you decide not to use the Instructional Design Wizard, Site Builder still enables you to incorporate instructional design best practices when planning your unit. As you build your unit outline with modules and placeholders, you can add notes to each module and Placeholder summarising your unit goals and learning objectives. When you are ready, you can populate your outline by creating appropriate lessons and activities within Site Builder.

Access Site Builder

  1. Click on Setup from the navigation bar.
  2. Under Site Resources, click on Site Builder.

 

Site Builder Tools

The Site Builder user interface contains three main sections:

  1. Toolbox
    You can add modules, placeholders and objects to the canvas from three areas within the toolbox: Build Structure, Create Objects, and Browse Objects.
    Build Structure provides you with module and placeholder elements that you can add to your canvas to create your unit outline or plan.
    Create Objects provides you with a selection of objects you can create and add to the Canvas or drag onto placeholders on the Canvas. Direct access to object types within Site Builder enables you to bypass the complexity of setting up objects in their individual tool areas. You can create and add the following objects to the Canvas; links, HTML files, discussion topics, assignment folders, quizzes, grade items and learning objectives.
    Browse Objects displays a library of pre-existing objects in your unit. From Browse Objects, you can locate and add these pre-existing objects to the canvas or drag them onto placeholders on the Canvas. If you want, click on pre-existing objects in Browse Objects to view their details and associated grade items or learning objectives before you decide to add them to your unit structure. This section of the toolbox features a drill-down menu with breadcrumb links that appear at the top of the toolbox as you navigate deeper into the menu. You can click on breadcrumb links to return to a previous section.
  2. Canvas
    The Canvas is a visual representation of your unit structure. It displays the hierarchy of your unit resources as a series of nested nodes.
    Each structure element on the canvas is called a Node. Node is a general term that can represent a module, placeholder or object.
    Each Node on the Canvas includes an icon indicating its type. This can help you to see what’s in your unit at a glance.
    The Canvas simplifies the process of rearranging, copying and deleting your unit structure.
  3. Selected Node Panel
    When you select a node on the canvas, the selected node panel displays its details and enables you to perform actions on that node. From the selected node panel, you can:
    a. view general properties for an object
    b. edit placeholder properties to change the display name or add planning notes
    c. edit object properties
    d. launch an object’s associated system tool
    e. perform node-related actions.

Create and Edit

Create a Module and Placeholder

Modules and placeholders are valuable during the initial stages of unit planning, helping you plan your unit before you create its resources. For example, if you haven’t determined what your mid-term tests and assignments will be, you can drag quiz placeholders from the toolbox onto the canvas to plan where you might want to add them. You can add notes to module and placeholder descriptions about unit resources you intend to develop and learning objectives you want your students to achieve. You can also choose to add real content as you build your unit by creating and adding objects to the canvas.

  1. From the Build Structure section of the Toolbox, drag the Create a module icon onto the canvas in the location you want.
  2. Enter a Name and add Notes if you want.
  3. Set the Restrictions date, if applicable.
  4. Click Create.
  5. From the Builder Structure section of the Toolbox, drag one of the placeholder onto the module you’ve created. For example, you’ve a HTML file that you would like to use, drag the Create a file placeholder onto the module you’ve just created above.
  6. Enter Name and Notes for the placeholder.
  7. Click Create.
  8. Repeat step 5 to 7 for all your placeholder.
    Note: A placeholder appears in dotted border box.

Edit a module or placeholder

  1. On the canvas, select the module or placeholder you want to edit.
  2. In the Selected Node Panel, click Edit Module or Edit Placeholder.
  3. From the pop-up window, make the changes you want to its Name or Notes.
  4. Click Save.

 

INTRODUCING SITE BUILDER

Site Builder Overview

Site Builder enables you to interact with your unit materials and a variety of assessment tools in one consolidated interface so you can see and review your entire unit at once. The Site Builder interface is straightforward and efficient, transforming the process of unit design and set-up from multiple steps in different tools into simple one-step actions. Whether you’re starting from scratch or updating existing units, Site Builder is an excellent tool for planning and organising unit materials.

As you build your unit, Site Builder interacts with the following learning environment tools; Resources, Manage Files, Discussions, Assignments, Quizzes, Grades and Competencies.

Mobile Not Supported  

Site Builder also extends instructional design guidance provided by the Instructional Design Wizard by implementing and displaying the blueprint you create in the Wizard.

If you decide not to use the Instructional Design Wizard, Site Builder still enables you to incorporate instructional design best practices when planning your unit. As you build your unit outline with modules and placeholders, you can add notes to each module and Placeholder summarising your unit goals and learning objectives. When you are ready, you can populate your outline by creating appropriate lessons and activities within Site Builder.

Access Site Builder

  1. Click on Setup from the navigation bar.
  2. Under Site Resources, click on Site Builder.

 

Site Builder Tools

The Site Builder user interface contains three main sections:

  1. Toolbox
    You can add modules, placeholders and objects to the canvas from three areas within the toolbox: Build Structure, Create Objects, and Browse Objects.
    Build Structure provides you with module and placeholder elements that you can add to your canvas to create your unit outline or plan.
    Create Objects provides you with a selection of objects you can create and add to the Canvas or drag onto placeholders on the Canvas. Direct access to object types within Site Builder enables you to bypass the complexity of setting up objects in their individual tool areas. You can create and add the following objects to the Canvas; links, HTML files, discussion topics, assignment folders, quizzes, grade items and learning objectives.
    Browse Objects displays a library of pre-existing objects in your unit. From Browse Objects, you can locate and add these pre-existing objects to the canvas or drag them onto placeholders on the Canvas. If you want, click on pre-existing objects in Browse Objects to view their details and associated grade items or learning objectives before you decide to add them to your unit structure. This section of the toolbox features a drill-down menu with breadcrumb links that appear at the top of the toolbox as you navigate deeper into the menu. You can click on breadcrumb links to return to a previous section.
  2. Canvas
    The Canvas is a visual representation of your unit structure. It displays the hierarchy of your unit resources as a series of nested nodes.
    Each structure element on the canvas is called a Node. Node is a general term that can represent a module, placeholder or object.
    Each Node on the Canvas includes an icon indicating its type. This can help you to see what’s in your unit at a glance.
    The Canvas simplifies the process of rearranging, copying and deleting your unit structure.
  3. Selected Node Panel
    When you select a node on the canvas, the selected node panel displays its details and enables you to perform actions on that node. From the selected node panel, you can:
    a. view general properties for an object
    b. edit placeholder properties to change the display name or add planning notes
    c. edit object properties
    d. launch an object’s associated system tool
    e. perform node-related actions.

Create and Edit

Create a Module and Placeholder

Modules and placeholders are valuable during the initial stages of unit planning, helping you plan your unit before you create its resources. For example, if you haven’t determined what your mid-term tests and assignments will be, you can drag quiz placeholders from the toolbox onto the canvas to plan where you might want to add them. You can add notes to module and placeholder descriptions about unit resources you intend to develop and learning objectives you want your students to achieve. You can also choose to add real content as you build your unit by creating and adding objects to the canvas.

  1. From the Build Structure section of the Toolbox, drag the Create a module icon onto the canvas in the location you want.
  2. Enter a Name and add Notes if you want.
  3. Set the Restrictions date, if applicable.
  4. Click Create.
  5. From the Builder Structure section of the Toolbox, drag one of the placeholder onto the module you’ve created. For example, you’ve a HTML file that you would like to use, drag the Create a file placeholder onto the module you’ve just created above.
  6. Enter Name and Notes for the placeholder.
  7. Click Create.
  8. Repeat step 5 to 7 for all your placeholder.
    Note: A placeholder appears in dotted border box.

Edit a module or placeholder

  1. On the canvas, select the module or placeholder you want to edit.
  2. In the Selected Node Panel, click Edit Module or Edit Placeholder.
  3. From the pop-up window, make the changes you want to its Name or Notes.
  4. Click Save.

 

SITE BUILDER GUIDES

Manage Objects

Create objects

  1. From the Create Objects section of the Toolbox, drag an object type onto a module in the Canvas. For example, you would like to create a Welcome page to introduce yourself and your unit, drag the icon of Create an HTML file onto a module.
    Note: You can also drag an object type onto a placeholder.
  2. Enter general details and content for the object. This step depending on the object you’re creating.
  3. Click Create or Save.
    Note: Create and associate a new grade item can only be used with Discussion, Assignments or Quiz object.

Add an Existing Object

  1. Use the following steps if you’ve already uploaded your unit’s files to the Manage File.
    In the Toolbox, use the Browse Objects section to locate an existing object in your unit. For example, you’ve a html file, click Site Files and navigate to the folder where you store the file.
  2. Do one of the following:
    a. Drag the object you want to add to your unit onto a drop target on the canvas.
    b. Select the check box beside the object you want to add to your unit structure and click Add to Site. From the Select a location pop-up window, click on the module or placeholder you want to add your object to.

Edit an Object

  1. On the canvas, select the node of the object you want to edit.
  2. Under the selected node panel, you can:
    a. click Edit Placeholder to edit the placeholder
    b. click Edit to edit basic information and grade item associations.
  3. Make the changes you want and click Save.

 

 

Manage Module and Placeholder

Create a module and placeholder

Modules and placeholders are valuable during the initial stages of unit planning, helping you plan your unit before you create its resources. For example, if you haven’t determined what your mid-term tests and assignments will be, you can drag quiz placeholders from the toolbox onto the canvas to plan where you might want to add them. You can add notes to module and placeholder descriptions about unit resources you intend to develop and learning objectives you want your students to achieve. You can also choose to add real content as you build your unit by creating and adding objects to the canvas.

  1. From the Build Structure section of the Toolbox, drag the Create a module icon onto the canvas in the location you want.
  2. Enter a Name and add Notes if you want.
  3. Set the Restrictions date, if applicable.
  4. Click Create.
  5. From the Builder Structure section of the Toolbox, drag one of the placeholder onto the module you’ve created. For example, you’ve a HTML file that you would like to use, drag the Create a file placeholder onto the module you’ve just created above.
  6. Enter Name and Notes for the placeholder.
  7. Click Create.
  8. Repeat step 5 to 7 for all your placeholder.

Note: A placeholder appears in dotted border box.

Edit a module or placeholder

  1. On the canvas, select the module or placeholder you want to edit.
  2. In the Selected Node Panel, click Edit Module or Edit Placeholder.
  3. From the pop-up window, make the changes you want to its Name or Notes.
  4. Click Save.
Manage Nodes on the Canvas

The canvas is a drag-and-drop workspace where you can arrange and rearrange unit structure. The canvas represents unit resources as a hierarchy of nested nodes. The appearance of each node denotes its type, the object type it holds, and actions you can perform on it.
The first node on the canvas is the unit node. When selected, you can change your unit offering information in the selected node panel. You can also return to the Site Builder Welcome Page from the unit node’s context menu.

Drop targets indicate where you can drag a particular module, placeholder, or object. If you drag an item over a node, that node appears orange to indicate whether you can drop it there.

A node turns orange when it is a drop target. If you drag an item above or below a node, a black line appears to indicate whether you can drop that item before or after the node. A black line indicates a drop target.
Dropping an item on a module node or the unit node automatically appends that item to the bottom of the parent node’s hierarchy. This is helpful when adding many items after one another; instead of dragging each one to the bottom of a sizable hierarchy, you can simply drop items on the parent node.

Move a Node

Use the move commands in a node’s context menu as an alternative to dragging and dropping from one section in your unit to another.

  1. Select the node you want to move.
  2. In the node’s context menu, click Move Up, Move Down or click Move To change the node’s location entirely.
  3. In the Select a location pop-up window, click on the module you want to move your object to.

Cut and Paste a Node

You can also cut and paste a node as an alternative to dragging and dropping it from one section in your unit to another.

  1. Select the node with the placeholder or structure you want to cut.
  2. In the node’s context menu, click Cut.
  3. In the context menu of the node or the closest node to the location you want to paste, click Paste After, Paste Before, or Paste As Child.
    Child – If an item is a child of something else, it will appear indented beneath the other item. For instance, topics can be children of a particular parent module. Discussion topics can be children of a particular parent forum.

Remove a Node

  1. Select the node you want to delete.
  2. In the node’s context menu, click Remove.
    Note: When you remove a module node, its child modules and placeholders are also removed.
Manage Broken Objects

Deleting or moving files, links, discussions, assignments and quizzes within their tools can result in broken objects. If an object breaks, Site Builder displays a broken link status icon within its node.

The object becomes a placeholder retaining its name and notes, to repair a broken object, simply drag an object from the toolbox onto the placeholder.

SITE BUILDER GUIDES

Manage Objects

Create objects

  1. From the Create Objects section of the Toolbox, drag an object type onto a module in the Canvas. For example, you would like to create a Welcome page to introduce yourself and your unit, drag the icon of Create an HTML file onto a module.
    Note: You can also drag an object type onto a placeholder.
  2. Enter general details and content for the object. This step depending on the object you’re creating.
  3. Click Create or Save.
    Note: Create and associate a new grade item can only be used with Discussion, Assignments or Quiz object.

Add an Existing Object

  1. Use the following steps if you’ve already uploaded your unit’s files to the Manage File.
    In the Toolbox, use the Browse Objects section to locate an existing object in your unit. For example, you’ve a html file, click Site Files and navigate to the folder where you store the file.
  2. Do one of the following:
    a. Drag the object you want to add to your unit onto a drop target on the canvas.
    b. Select the check box beside the object you want to add to your unit structure and click Add to Site. From the Select a location pop-up window, click on the module or placeholder you want to add your object to.

Edit an Object

  1. On the canvas, select the node of the object you want to edit.
  2. Under the selected node panel, you can:
    a. click Edit Placeholder to edit the placeholder
    b. click Edit to edit basic information and grade item associations.
  3. Make the changes you want and click Save.

 

 

Manage Module and Placeholder

Create a module and placeholder

Modules and placeholders are valuable during the initial stages of unit planning, helping you plan your unit before you create its resources. For example, if you haven’t determined what your mid-term tests and assignments will be, you can drag quiz placeholders from the toolbox onto the canvas to plan where you might want to add them. You can add notes to module and placeholder descriptions about unit resources you intend to develop and learning objectives you want your students to achieve. You can also choose to add real content as you build your unit by creating and adding objects to the canvas.

  1. From the Build Structure section of the Toolbox, drag the Create a module icon onto the canvas in the location you want.
  2. Enter a Name and add Notes if you want.
  3. Set the Restrictions date, if applicable.
  4. Click Create.
  5. From the Builder Structure section of the Toolbox, drag one of the placeholder onto the module you’ve created. For example, you’ve a HTML file that you would like to use, drag the Create a file placeholder onto the module you’ve just created above.
  6. Enter Name and Notes for the placeholder.
  7. Click Create.
  8. Repeat step 5 to 7 for all your placeholder.

Note: A placeholder appears in dotted border box.

Edit a module or placeholder

  1. On the canvas, select the module or placeholder you want to edit.
  2. In the Selected Node Panel, click Edit Module or Edit Placeholder.
  3. From the pop-up window, make the changes you want to its Name or Notes.
  4. Click Save.
Manage Nodes on the Canvas

The canvas is a drag-and-drop workspace where you can arrange and rearrange unit structure. The canvas represents unit resources as a hierarchy of nested nodes. The appearance of each node denotes its type, the object type it holds, and actions you can perform on it.
The first node on the canvas is the unit node. When selected, you can change your unit offering information in the selected node panel. You can also return to the Site Builder Welcome Page from the unit node’s context menu.

Drop targets indicate where you can drag a particular module, placeholder, or object. If you drag an item over a node, that node appears orange to indicate whether you can drop it there.

A node turns orange when it is a drop target. If you drag an item above or below a node, a black line appears to indicate whether you can drop that item before or after the node. A black line indicates a drop target.
Dropping an item on a module node or the unit node automatically appends that item to the bottom of the parent node’s hierarchy. This is helpful when adding many items after one another; instead of dragging each one to the bottom of a sizable hierarchy, you can simply drop items on the parent node.

Move a Node

Use the move commands in a node’s context menu as an alternative to dragging and dropping from one section in your unit to another.

  1. Select the node you want to move.
  2. In the node’s context menu, click Move Up, Move Down or click Move To change the node’s location entirely.
  3. In the Select a location pop-up window, click on the module you want to move your object to.

Cut and Paste a Node

You can also cut and paste a node as an alternative to dragging and dropping it from one section in your unit to another.

  1. Select the node with the placeholder or structure you want to cut.
  2. In the node’s context menu, click Cut.
  3. In the context menu of the node or the closest node to the location you want to paste, click Paste After, Paste Before, or Paste As Child.
    Child – If an item is a child of something else, it will appear indented beneath the other item. For instance, topics can be children of a particular parent module. Discussion topics can be children of a particular parent forum.

Remove a Node

  1. Select the node you want to delete.
  2. In the node’s context menu, click Remove.
    Note: When you remove a module node, its child modules and placeholders are also removed.
Manage Broken Objects

Deleting or moving files, links, discussions, assignments and quizzes within their tools can result in broken objects. If an object breaks, Site Builder displays a broken link status icon within its node.

The object becomes a placeholder retaining its name and notes, to repair a broken object, simply drag an object from the toolbox onto the placeholder.

GLOSSARY
Create and Edit a Glossary
The Glossary tool allows you to store terms and their definitions. Each unit has its own glossary and you can populate this with explanations of concepts and terms that are relevant to the unit. Students can then access this glossary and search for particular terms.

Access Glossary

  1. Click on Setup on the navbar.
  2. Click on Glossary link.

Create Glossary Term

  1. On the main Glossary page, click on New Term.
  2. Type a Term in the Term field.
  3. Type the definition of the term in the Definition field.
  4. You can also use the Check Spelling and Preview icons to check and preview it.
  5. If you want the glossary term to link to a topic, select the topic from the Link to Topic drop-down list.
    Note: You must have the topic already created to link the glossary term to it.
  6. Click Save, or click Save and New to save and add another term.

Import Glossary Terms

You have the option to create all of the glossary words for your unit at one time on your computer and import them into CloudDeakin all at once.

To import multiple glossary terms, you must supply a CSV (comma separated values) file containing your glossary information. Each field in this file should be separated by a comma and each row by a line break. The first field in the first row must contain the text Term and the second field must contain the text Definition. All subsequent rows will contain the actual terms and definitions that you want to import. A template CSV file is available on the Import Terms page to download.

  1. On the main Glossary page, click on Import Terms. The Import Terms page displays.
  2. To see a sample import file, click the Download sample CSV file link and save the file to a location of your choice, then open the file. Add your terms and definition to the file.
  3. Once you have created a CSV file, click on Browse button and locate the file, then click Open.
  4. Click the Import Terms button. A preview page is displayed, showing all of the terms found in the CSV file.
  5. Select the terms you want to import using the check boxes beside each term. By default, all terms are selected.
  6. If you want to modify the title or definition of any term before importing, you can do so directly from this page.
  7. Click Import Selected Terms to finish importing the terms.

Edit a Glossary Term

  1. On the main Glossary page, click on name of the term.
  2. Make your revisions.
  3. Click Save.

Delete a Glossary Term

  1. On the main Glossary page, click Delete from the context menu of the term you wish to delete.
  2. Click Yes in the confirmation message.

Delete Multiple Terms

  1. On the main Glossary page, select the terms that you want to delete using the select check boxes to their left. To select all terms, use the Select All Rows check box at the top of the list.
  2. Click the Delete button at the top of the list of terms.
  3. Click Yes in the confirmation message.
FORMS
Create a Form

As a Unit Chair, you can create forms for your students to respond to, that can then be added to the Portfolio.
For example, create a form for recording work history information that students may wish to include in resumes. Sample fields that can be included are: Employer Name, Supervisor, Contact Information, Period of Employment, Job Description, Accreditation, and Skills Development. It is also possible to attach other information such as: Work Samples, Employment Evaluations and Letters of Reference.

 

Create a form

  1. You can access the Forms tool from the Setup on Navbar.
  2. Click on New Form.
  3. Enter a Name and Description.
  4. Click Save.
  5. You have the options of adding either a System Field or Custom Field.
    • System fields are automatically populated with data from a user’s profile. For example First Name, Last Name, Email and so on.
    • Custom fields are completed by students. There are 11 custom field options: drop-down list, radio button list, check box list, text input simple text, text input formatted text, numeric input, date and time input and so on.
  6. To add a system field, click Add System Field.
  7. From the list, select the fields you wish to use and click Add.
  8. To add custom fields, click Add Custom Field.
  9. Enter the Field Name.
  10. If it is a required field, tick the box.
  11. From the Data Type list, select the data type and complete all related fields. For example, if you would like to know the location of the work placement, you’ll use drop-down list and enter all the options that the students should select. Or if you would like to find out the employer name, you will use text input simple text.
  12. Click Save.
  13. Repeat step 6 to 12 for all the other fields.
  14. Click Preview Form to view the form you’ve created.
    Note: You need to make the form available to students through either the News item or Resources.
READING LISTS
Talis Aspire

A Reading List is an online list of resources for students that can include books, ebooks, book chapters, journal articles, streamed videos, podcasts, websites and links. A list is typically created by an academic who finds resources and adds them to the list. Staff can rearrange the order of resources, set priorities (essential, recommended etc) and customise the list with headings, sections and guidance notes.

The Reading List software at Deakin is known as Talis Aspire and is accessed here: https://deakin.rl.talis.com.

This guide provides instructions for academics on how to use Reading Lists. For further assistance, academics can contact their Liaison Librarian.