DEAKIN VIDEO
CLASSROOM CAPTURE
CLASSROOM CAPTURE

WHAT WILL BE CAPTURED

Classroom capture allows you to record your class or seminar in selected teaching spaces.

Designated hardware teaching spaces across the University are equipped with Mediasite Hardware Recorders.
Refer to the Quick Reference Guide on how to operate the AMX touch panel within hardware spaces.

Small Classroom capture using Mediasite Catch software is designed to supplement current hardware teaching spaces, but does not replace Mediasite Hardware Recorders in larger teaching spaces.

What Will Be Captured - Small Classroom Catch software

 

  1. Presentations and images from the presentation computer including PowerPoint, Word document and so on.
  2. Presenter’s voice from the wireless microphone.

Note: Captured Audio will be dependant on the source that is set in the room based on the audio configuration. Audio source can not be changed within a session.
Please check the AV Inventory for your booked space.

 

What Will Not Be Captured - Small Classroom Catch software

 

  1. Document camera images.
  2. Presentations from other computers connected to the projector e.g. laptop.

Note: It is not possible to live stream the event.

 

WHAT WILL BE CAPTURED

Classroom capture allows you to record your class or seminar in selected teaching spaces.

Designated hardware teaching spaces across the University are equipped with Mediasite Hardware Recorders.
Refer to the Quick Reference Guide on how to operate the AMX touch panel within hardware spaces.

Small Classroom capture using Mediasite Catch software is designed to supplement current hardware teaching spaces, but does not replace Mediasite Hardware Recorders in larger teaching spaces.

What Will Be Captured - Small Classroom Catch software

 

  1. Presentations and images from the presentation computer including PowerPoint, Word document and so on.
  2. Presenter’s voice from the wireless microphone.

Note: Captured Audio will be dependant on the source that is set in the room based on the audio configuration. Audio source can not be changed within a session.
Please check the AV Inventory for your booked space.

 

What Will Not Be Captured - Small Classroom Catch software

 

  1. Document camera images.
  2. Presentations from other computers connected to the projector e.g. laptop.

Note: It is not possible to live stream the event.

 

FIRST STEPS
Important: The process for recordings scheduled via timetabling and Syllabus Plus has now changed.
Previously only 'Class' activities were automatically scheduled for recording.  All activities such as Seminars, Workshops, Practicals etc. will now be scheduled for recording in the event that the requirement for recording has been flagged with the faculty timetable staff prior to the date.

Any room that is booked through the Room Bookings page in a Deakin Video enabled venue AND opted in for recording with faculty timetabling will be booked in Deakin Video and recorded. For rooms not booked through the Room Bookings page, please schedule a recording by using the Deakin Video Booking Form indicated below. Please allow 24 hours for the automatic bookings to be created or any changes to be updated. For any urgent bookings or short notice changes, please contact IT Help.

Note: Under the Academic Timetabling Policy: Section 4 Clause (11), classes will commence on the hour and conclude 10 minutes before the scheduled finish time to allow students to vacate the room in time for the next class to begin on the hour. However, due to staff feedback, the Deakin Video recording of the session will be extended beyond this time. You will be able to pause or stop the recording at any time via the AMX panel as per normal if the session has already concluded.

Step 1: Find a Deakin Video equipped venue

Burwood - Hardware Venues
(Click on venue name for more information)

Venue Capacity
B1.20 (LT11) Dual Capture Enabled (with video conferencing) 93
B1.26 23
B1.28 60
B1.77 (LT03) Dual Capture Enabled 502
B2.22 35
B2.23 46
B2.38 26
B3.05 (LT04) Dual Capture Enabled (with video conferencing) 101
B3.07 (LT05) Dual Capture Enabled (with video conferencing) 100
B3.15 25
B4.03 26
B4.06 25
B4.07 25
B4.12 (LT06) Dual Capture Enabled 101
B4.16 26
B4.17 25
BC2.106 North Dual Capture Enabled 26
E1.014 40
HC2.005 (LT13) Dual Capture Enabled (with video conferencing) 670
HD3.008 Dual Capture Enabled (with video conferencing) 90
HD3.009 Dual Capture Enabled 72
HE1.014 Dual Capture Enabled 100
HE3.001 Dual Capture Enabled 30
HE3.002 Dual Capture Enabled (with video conferencing) 30
I2.02 (LT01) Dual Capture Enabled 419
I2.05 (LT02) Dual Capture Enabled 202
I2.07 (LT01a) Dual Capture Enabled 250
L1.08 (LT10) Dual Capture Enabled 50
LB2.100 36
LB2.101 Dual Capture Enabled (with video conferencing) 60
LB2.207 (LT14) Dual Capture Enabled 104
LB2.307 32
LB2.308 45
LB2.309 32
M1.103 25
N2.07 20
N2.22 36
P3.05 Dual Capture Enabled 24
V2.71 26
X2.05 Dual Capture Enabled 212
Y1.20 20
Y2.04 60
Y2.43 (LT08) 63

 

Burwood - Software Venues
(Click on venue name for more information)

Venue Capacity
B1.29 30
B4.01 16
B4.08 25
BC7.103 14
E2.014 40
E3.014 30
HE1.015 30
HE1.018 30
I1.12 30
I1.13 30
GA1.29 (Training) 28
GB3.010 with video conferencing 36
LB5.208 with video conferencing 10
M1.102 15
M1.105 25
M2.102 25
M2.109 25
M3.102 25
M3.109 25
N2.20 36
N3.10 26
Y2.01 30
Waterfront - Hardware Venues
(Click on venue name for more information).

Venue Capacity
D2.104 30
D2.193 (Percy Baxter LT) Dual Capture Enabled (with video conferencing) 150
D2.194 Dual Capture Enabled 100
D2.211 Dual Capture Enabled 60
D2.212 Dual Capture Enabled 60
D2.330 Dual Capture Enabled (with video conferencing) 80
D2.331 48
D3.206 30
D3.207 Dual Capture Enabled 30
D3.211 Dual Capture Enabled 70
D4.204 30
D4.206 Dual Capture Enabled 32
D4.207 Dual Capture Enabled 35
D4.208 324
D4.303 (Costa Hall LT) Dual Capture Enabled 324
D4.360 Dual Capture Enabled 66
Waterfront - Software Venues
(Click on venue name for more information).

 

Venue Capacity
D2.105 35
D2.204 30
D2.205 30
D3.108 with video conferencing 30
D3.209 25
D3.210 20
D4.203 32
Waurn Ponds - Hardware Venues
  (Click on venue name for more information).  

Venue Capacity
DD2.101 Dual Capture Enabled (with video conferencing) 200
DD2.203 With video conferencing 36
DD2.218 With video conferencing 36
DD3.206 With video conferencing 80
DD3.219 With video conferencing 36
DD4.219 36
IA1.006 (LT1 Peter Thwaites) Dual Capture Enabled (with video conferencing) 250
IB3.232 Dual Capture Enabled (with video conferencing) 130
KA3.403 Dual Capture Enabled 200
KA3.406 Dual Capture Enabled (with video conferencing) 130
KA3.411 Dual Capture Enabled (with video conferencing) 80
KA4.402 32
KA4.404 35
KA4.406 33
KA5.303 Dual Capture Enabled (with video conferencing) 45
KA5.312 Dual Capture Enabled (with video conferencing) 39
KE1.207 Dual Capture Enabled (with video conferencing) 160
NA1.210 41
NA1.417 (with video conferencing) 90
Waurn Ponds - Software Venue
Warrnambool - Hardware Venues
  (Click on venue name for more information).  

Venue Capacity
A3.45 22
B3.03 Dual Capture Enabled (with video conferencing) 99
B3.05 Dual Capture Enabled 58
C1.13 (D@YD) Dual Capture Enabled (with video conferencing) 48
F1.01 100
J2.01 Dual Capture Enabled 154
J2.20 With video conferencing 28
J2.27 40
Warrnambool - Software Venues
(Click on venue name for more information);

Venue Capacity
F2.03 30
G1.01 with video conferencing 220

 

 

Geelong Hospital - Hardware Venue
  (Click on venue name for more information).  

Venue Capacity
TTR1.18 Dual Capture Enabled (with video conferencing) 174
Deakin Downtown - Hardware Venues
  Recordings at Deakin Downtown are booked direct with the Corporate Centre when booking a space.  

Venue Capacity
cs212.103- Multi Function Wadawarrung 2 Dual Capture Enabled (with video conferencing) 64
cs212.131- Main Function Gunditjmara 2 Dual Capture Enabled (with video conferencing) 55

 

Werribee Learning Centre - Software Venues
  Recordings at Deakin Downtown are booked direct with the Corporate Centre when booking a space.  

Venue Capacity
WLI.007 with video conferencing 27
WLI.009 with video conferencing 21
FIRST STEPS
Important: The process for  recordings scheduled via timetabling and Syllabus Plus has now changed.
Previously only 'Class' activities were automatically scheduled for recording.  All activities such as Seminars, Workshops, Practicals etc. will now be scheduled for recording in the event that the requirement for recording has been flagged with the faculty timetable staff prior to the date.

Any room that is booked through the Room Bookings page in a Deakin Video enabled venue AND opted in for recording with faculty timetabling will be booked in Deakin Video and recorded. For rooms not booked through the Room Bookings page, please schedule a recording by using the Deakin Video Booking Form indicated below. Please allow 24 hours for the automatic bookings to be created or any changes to be updated. For any urgent bookings or short notice changes, please contact IT Help.

Note: Under the Academic Timetabling Policy: Section 4 Clause (11), “classes will commence on the hour and conclude 10 minutes before the scheduled finish time” to allow students to vacate the room in time for the next class to begin on the hour. However, due to staff feedback, the Deakin Video recording of the session will be extended beyond this time. You will be able to pause or stop the recording at any time via the AMX panel as per normal if the session has already concluded.

Step 1: Find a Deakin Video equipped venue

Burwood - Hardware Venues
(Click on venue name for more information)

Venue Capacity
B1.20 (LT11) Dual Capture Enabled (with video conferencing) 93
B1.26 23
B1.28 60
B1.77 (LT03) Dual Capture Enabled 502
B2.22 35
B2.23 46
B2.38 26
B3.05 (LT04) Dual Capture Enabled (with video conferencing) 101
B3.07 (LT05) Dual Capture Enabled (with video conferencing) 100
B3.15 25
B4.03 26
B4.06 25
B4.07 25
B4.12 (LT06) Dual Capture Enabled 101
B4.16 26
B4.17 25
BC2.106 North Dual Capture Enabled 26
E1.014 40
HC2.005 (LT13) Dual Capture Enabled (with video conferencing) 670
HD3.008 Dual Capture Enabled (with video conferencing) 90
HD3.009 Dual Capture Enabled 72
HE1.014 Dual Capture Enabled 100
HE3.001 Dual Capture Enabled 30
HE3.002 Dual Capture Enabled (with video conferencing) 30
I2.02 (LT01) Dual Capture Enabled 419
I2.05 (LT02) Dual Capture Enabled 202
I2.07 (LT01a) Dual Capture Enabled 250
L1.08 (LT10) Dual Capture Enabled 50
LB2.100 36
LB2.101 Dual Capture Enabled (with video conferencing) 60
LB2.207 (LT14) Dual Capture Enabled 104
LB2.307 32
LB2.308 45
LB2.309 32
M1.103 25
N2.07 20
N2.22 36
P3.05 Dual Capture Enabled 24
V2.71 26
X2.05 Dual Capture Enabled 212
Y1.20 20
Y2.04 60
Y2.43 (LT08) 63
Burwood - Software Venues
 

(Click on venue name for more information)

Venue Capacity
B1.29 30
B3.15 25
B4.01 16
B4.03 26
B4.06 25
B4.07 25
B4.08 25
B4.16 26
B4.17 25
BC7.103 14
E2.014 40
E3.014 30
HE1.015 30
HE1.018 30
I1.12 30
I1.13 30
GA1.29 (Training) 28
GB3.010 with video conferencing 36
LB5.208 with video conferencing 10
M1.102 15
M1.105 25
M2.102 25
M2.109 25
M3.102 25
M3.109 25
N2.20 36
N3.10 26
Y2.01 30
Waterfront - Hardware Venues
(Click on venue name for more information).

Venue Capacity
D2.104 30
D2.193 (Percy Baxter LT) Dual Capture Enabled (with video conferencing) 150
D2.194 Dual Capture Enabled 100
D2.211 Dual Capture Enabled 60
D2.212 Dual Capture Enabled 60
D2.330 Dual Capture Enabled (with video conferencing) 80
D2.331 48
D3.206 30
D3.207 Dual Capture Enabled 30
D3.211 Dual Capture Enabled 70
D4.204 30
D4.206 Dual Capture Enabled 32
D4.207 Dual Capture Enabled 35
D4.208 324
D4.303 (Costa Hall LT) Dual Capture Enabled 324
D4.360 Dual Capture Enabled 66
Waterfront - Software Venues
(Click on venue name for more information).

 

Venue Capacity
D2.105 35
D2.204 30
D2.205 30
D3.108 with video conferencing 30
D3.209 25
D3.210 20
D4.203 32
Waurn Ponds - Hardware Venues
  (Click on venue name for more information).  

Venue Capacity
DD2.101 Dual Capture Enabled (with video conferencing) 200
DD2.203 With video conferencing 36
DD2.218 With video conferencing 36
DD3.206 With video conferencing 80
DD3.219 With video conferencing 36
DD4.219 36
IA1.006 (LT1 Peter Thwaites) Dual Capture Enabled (with video conferencing) 250
IB3.232 Dual Capture Enabled (with video conferencing) 130
KA3.403 Dual Capture Enabled 200
KA3.406 Dual Capture Enabled (with video conferencing) 130
KA3.411 Dual Capture Enabled (with video conferencing) 80
KA4.402 32
KA4.404 35
KA4.406 33
KA5.303 Dual Capture Enabled (with video conferencing) 45
KA5.312 Dual Capture Enabled (with video conferencing) 39
KE1.207 Dual Capture Enabled (with video conferencing) 160
NA1.210 41
NA1.417 (with video conferencing) 90
Waurn Ponds - Software Venue
Warrnambool - Hardware Venues
  (Click on venue name for more information).  

Venue Capacity
A3.45 22
B3.03 Dual Capture Enabled (with video conferencing) 99
B3.05 Dual Capture Enabled 58
C1.13 (D@YD) Dual Capture Enabled (with video conferencing) 48
F1.01 100
J2.01 Dual Capture Enabled 154
J2.20 With video conferencing 28
J2.27 40
Warrnambool - Software Venues
 

(Click on venue name for more information).

Venue Capacity
F2.03 30
G1.01 with video conferencing 220

 

 

 

Geelong Hospital - Hardware Venue
 

  (Click on venue name for more information).  

Venue Capacity
TTR1.18 Dual Capture Enabled (with video conferencing) 174
Deakin Downtown - Hardware Venues
  Recordings at Deakin Downtown are booked direct with the Corporate Centre when booking a space.  

Venue Capacity
cs212.103- Multi Function Wadawarrung 2 Dual Capture Enabled (with video conferencing) 64
cs212.131- Main Function Gunditjmara 2 Dual Capture Enabled (with video conferencing) 55

 

Werribee Learning Centre - Software Venues
  Recordings at Deakin Downtown are booked direct with the Corporate Centre when booking a space.  

Venue Capacity
WLI.007 with video conferencing 27
WLI.009 with video conferencing 21
NEXT STEPS
NEXT STEPS

ON THE DAY

On the Day of Class

To ensure successful capture of your Deakin Video presentation:

Teaching staff should advise students that the class will be recorded before the start of class.

Hardware Recordings:

  • The recording of the class begins automatically at the start time specified on your booking form and runs for the full duration you have designated.
  • You need to use at least one of the venue microphones which include either the lectern mic, lapel mic or roving mic. The microphone must remain ‘on’ for the entire presentation for a recording to be undertaken.
  • Make sure the mute mic is turned OFF .
  • If using the lapel or roving microphone – PLEASE CHECK THE BATTERY LEVEL – change the battery if it is flat/low.
  • The Deakin Video system records the LAST SOURCE that is selected via the lectern control panel.

Refer to the Quick Reference Guide on how to operate the AMX touch panel.
Note: Training in the use of lecture theater presentation equipment is available through the Service Desk.


Small Classroom Capture (Catch Software) Recordings:

  • You must log in to the presentation computer for your recording to begin. Please see further detailed instructions below.
  • An update to the 'Catch' software now shows the below screen in the event you lock and unlock the presentation machine.
  • If you select to 'Restart Recording', the first part of your presentation will need to be manually recovered, please contact your faculty support teams in this instance.
  • If you log out of the machine and leave the room without stopping your recording, it will be uploaded to Deakin Video when the presentation PC is next in use.
  • Presentations will remain on the machine for 14 days, if you wish to retrieve a recording, please ensure you follow up with those 14 days.

ON THE DAY

On the Day of Class

To ensure successful capture of your Deakin Video presentation: Teaching staff should advise students that the class will be recorded before the start of class.

Hardware Recordings:

  • The recording of the class begins automatically at the start time specified on your booking form and runs for the full duration you have designated.
  • You need to use at least one of the venue microphones which include either the lectern mic, lapel mic or roving mic. The microphone must remain ‘on’ for the entire presentation for a recording to be undertaken.
  • Make sure the mute mic is turned OFF .
  • If using the lapel or roving microphone – PLEASE CHECK THE BATTERY LEVEL – change the battery if it is flat/low.
  • The Deakin Video system records the LAST SOURCE that is selected via the lectern control panel.

Refer to the Quick Reference Guide on how to operate the AMX touch panel. Note: Training in the use of lecture theater presentation equipment is available through the Service Desk.

 

Small Classroom Capture (Catch Software) Recordings:

  • You must log in to the presentation computer for your recording to begin. Please see further detailed instructions below.
  • An update to the 'Catch' software now shows the below screen in the event you lock and unlock the presentation machine.
  • If you select to 'Restart Recording', the first part of your presentation will need to be manually recovered, please contact your faculty support teams in this instance.
  • If you log out of the machine and leave the room without stopping your recording, it will be uploaded to Deakin Video when the presentation PC is next in use.
  • Presentations will remain on the machine for 14 days, if you wish to retrieve a recording, please ensure you follow up with those 14 days.

AUTO RECORDING

If your recording is scheduled in small classroom capture software venue, use the following steps:

Step 1: Log in

 

Log into the presentation workstation

Note : You must log into the presentation workstation to commence the recording. The scheduled recording will not commence until you log in.

 

Step 2: Verify your schedule

Mediasite Catch will open on the machine. In the event no pop-up occurs, verify whether your schedule is present in Mediasite Catch.

You can open Mediasite Catch from the application icons in the bottom right corner, alternatively search the computer start menu for Mediasite Catch.

Mediasite Catch Icon

After opening the application, you will find your schedule:

Catch Schedule

If your schedule does not appear, click Sync Schedules button to fetch.
Note: Do not use Clear Schedules. If accidentally selected, please select Sync Schedules.

Step 3: Switch on lapel microphone

Switch on the wireless lapel microphone

The wireless lapel microphone used for Small Classroom Capture is very similar to those used in larger teaching spaces. Simply remove it from the charging dock and switch it on. If you get a green light on the transmitter the unit is on.

Note: Your voice will not be heard from the speakers in the room.

Step 4: Schedule will start on time

Your Schedule will start automatically and record the session in the background. Mediasite Catch software will open for a second. The Recorder in Progress light will turn red when recording.

Otherwise, click on the application; you can see that it is recording. The ‘Upload Status’ will appear to indicate that it is uploading, however this will occur once the recording has completed.

Running late for your recording - If you reach the venue late, start the recording from the Mediasite Catch application.

Catch Schedule

 

Step 5: Turn off and return microphone

 

When the class has finished, turn the microphone off and return it to the charging dock

 

Step 6: Ensure your recording has finished

Ensure your recording has finished, if you have selected ‘Stop Recording’ prior to logging out of the workstation. Recording will not be saved if you log out while Catch is recording.

AUTO RECORDING

If your recording is scheduled in small classroom capture software venue, use the following steps:

Step 1: Log in

 

Log into the presentation workstation

Note : You must log into the presentation workstation to commence the recording. The scheduled recording will not commence until you log in.

 

Step 2: Verify your schedule

Mediasite Catch will open on the machine. In the event no pop-up occurs, verify whether your schedule is present in Mediasite Catch.

You can open Mediasite Catch from the application icons in the bottom right corner, alternatively search the computer start menu for Mediasite Catch.

Mediasite Catch Icon

After opening the application, you will find your schedule:

Catch Schedule

If your schedule does not appear, click Sync Schedules button to fetch.
Note: Do not use Clear Schedules. If accidentally selected, please select Sync Schedules.

Step 3: Switch on lapel microphone

Switch on the wireless lapel microphone

The wireless lapel microphone used for Small Classroom Capture is very similar to those used in larger teaching spaces. Simply remove it from the charging dock and switch it on. If you get a green light on the transmitter the unit is on.

Note: Your voice will not be heard from the speakers in the room.

Step 4: Schedule will start on time

Your Schedule will start automatically and record the session in the background. Mediasite Catch software will open for a second. The Recorder in Progress light will turn red when recording.

Otherwise, click on the application; you can see that it is recording. The ‘Upload Status’ will appear to indicate that it is uploading, however this will occur once the recording has completed.

Running late for your recording - If you reach the venue late, start the recording from the Mediasite Catch application.

Catch Schedule

 

Step 5: Turn off and return microphone

 

When the class has finished, turn the microphone off and return it to the charging dock

 

Step 6: Ensure your recording has finished

If your recording has finished, or you have selected ‘Stop Recording’ you can log out of the presentation PC. If you log out during your recording, your presentation will be uploaded next time the presentation PC is logged into.
If you lock and unlock the machine, you will be provided with the above options.

AD HOC RECORDING

Note: If the unit and offering for the trimester is not available, you will need to request it by filling out the Deakin Video Booking Form. This will allow you to publish your presentations to Deakin Video.

Use the following steps for software venue ad hoc recordings:

Ad Hoc Recording Steps
  1. Log into the presentation workstation.
  2. Search for Mediasite Record Now application. It will open a browser.
    Mediasite Record Now
  3. Login using your Deakin username and password.
  4. Click on Login.
  5. Enter a Title for your recording.
  6. Select Desktop Only Template.
  7. Switch on the wireless lapel microphone.
  8. Click on Begin Recording. You will see the Recording started in the application.
    Notes: To pause, click on Pause button and to resume recording, click on Resume button.
    Catch Recording
  9. Click Stop to stop recording. Recording will be automatically uploaded to Deakin Video to My Presentations. If you require your recording to be added to a unit site, please contact your Faculty Support Team for assistance.
  10. When the class has finished, turn the microphone off and return it to the charging dock.
  11. Logout of the presentation workstation.

AD HOC RECORDING

Note: If the unit and offering for the trimester is not available, you will need to request it by filling out the Deakin Video Booking Form. This will allow you to publish your presentations to Deakin Video.

Use the following steps software venue for ad hoc recordings:

Ad Hoc Recording Steps
  1. Log into the presentation workstation.
  2. Search for Mediasite Record Now application. It will open a browser.
    Mediasite Record Now
  3. Login using your Deakin username and password.
  4. Click on Login.
  5. Enter a Title for your recording.
  6. Select Desktop Only Template.
  7. Switch on the wireless lapel microphone.
  8. Click on Begin Recording. You will see the Recording started in the application.
    Notes: To pause, click on Pause button and to resume recording, click on Resume button.
    Catch Recording
  9. Click Stop to stop recording. Recording will be automatically uploaded to Deakin Video to My Presentations. If you require your recording to be added to a unit site, please contact your Faculty Support Team for assistance.
  10. When the class has finished, turn the microphone off and return it to the charging dock.
  11. Logout of the presentation workstation.